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ID #
Title & description
Location
Status
Wardrobe Assistant 2-3 days per week/flexible
#966 Wardrobe Assistance part-time
Salary $50-60/hour flexible schedule
Relocation Not Applicable
Accommodations Not a live-in position
Location San Francisco, CA
Status Open
Job Summary

Wardrobe Assistant part-time/on-call 2-3 days a week

Work with an amazing team of long term staff in a beautiful location in the city handling the wardrobe needs of the principal. Looking for someone with flexibility in their schedule.

  • Work with stylist creating and notating looks for employer
  • Keep lists and files
  • Pack/unpack
  • Dry cleaning and special hand washing/wardrobe care
  • Keep closets organized
  • Shoes polished
  • Accessories organized and notated on what goes with which outfit
  • Pack and ship/receive
  • Assit principal as needed

Looking for someone with a sense of fashion, extremely organized, warm and kind with a professional demeanor.

Wages are hourly from $50-60/hour DOE.

Assistant Property Manager / Chef
#964 Asst. Property Manager / Chef desired for Beverly Hills home
Salary Attractive Salary DOE
Relocation Yes
Accommodations Live-out position
Location Los Angeles, CA
Status -
Job Summary

Job Title: Asst. Property Manager / Chef

Location:Los Angeles, CA

Overview:This hybrid role is a full time-live out position that encompasses both property management as well as the culinary and personal needs of the principal and his guests whilemaintaining the high level of standards of the residence. When the principal is in residence the focus is more on the culinary and personal needs of the principal. When the principal is not in residence the focus is more on property management and working on projects best completed in the absence of the employer.

The duties described below do not encompass every facet of the Assistant Property Manager / Chef'sresponsibilities but rather provides the general requirements, essential job functions, necessary capabilities and management responsibilities.

Property Management Duties

  • Property security walk thru rotation with team when principal is not in residence and review maintenance details with Property Manager
  • Assist with pet care as needed
  • Assist driving principal as needed
  • Assist with preparing property for Principal and Guest arrivals/departures
  • Work with Assistant Property Manager / Butler on automobile maintenance and principal’s wardrobe maintenance when needed
  • Assist Property Manager/Assistant Property Manager/Housekeepers/House Assistants with cleaning residence and maintaining grounds as needed
  • Assist with errands for property or principal as needed
  • Assist with vendor arrivals/departures as assigned by Property Manager
  • Maintain a positive and professional team environment
  • Other duties as assigned from time to time.

Chef Duties:

  • Plan and execute meals according to Principal’s needs and dietary restrictions including, but not limited to organic/locally sourced health conscious cuisine or international Mediterranean and Asian cuisines; familiarity with grilling meats/vegetables
  • Plan and execute menus for daily meals and events of 2-30 included plated, cocktail receptions and family style buffet meals
  • Inventory and shopping for food, beverage, kitchen supplies and equipment
  • Review and approve household invoices for department
  • Develop and maintain a preference sheet for Principal’s and repeat Guest’s food/beverage requests
  • Flexibility to prepare meals in off-site kitchen provided by Principal and bring to main residence/or prepare meals in main residence of Principal
  • Train house assistants to assist with prepping meals and shopping tasks
  • Source and manage outside catering companies along with Property Manager for additional event support as needed
  • Assist Property Manager/Assistant Property Manager with event design presentation
  • Assist with food and beverage service as needed
  • Maintain cleanliness of both offsite and Principal’s kitchen and storage areas
  • Inventory china, silver, glassware and work with Property Manager on additional purchases and event rentals as needed
  • Work with Assistant Property Manager / Butler with wine inventory as needed
  • Other duties as assigned from time to time

Knowledge, Skills and Abilities

  • Ability to handle multiple priorities skillfully, confidentially and professionally while delivering exceptional guest services and team camaraderie
  • Degree from an accredited culinary school with 3+ years of private high net worth residential cooking background or 5+ years equivalent culinary training and private high net worth residential cooking; demonstrated experience with organic/locally sourced health conscious cuisine, grilling, Mediterranean and Asian cuisines
  • Knowledge of fine dining and casual plated service for 2-30 guests, family style/buffet service and cocktail receptions for up to 30 guests
  • Microsoft proficient (Word, Excel and Power Point for photo presentations and MAC products knowledge include IPhone/IPAD)
  • Solid relationship development/communication skills to effectively partner with household staff, management and outside vendors with the ability to interact professionally with a wide range of individuals
  • Maintain a respectful approach to Principal’s personal items, privacy and relationships
  • Knowledge of principles and processes for providing high service standards and personal services; this includes household needs assessment, meeting high quality standards for services and evaluation of Principal’s satisfaction
  • Self-motivated with the ability to think on their feet and multi task as well as be a positive and professional team player
  • Demonstrate a high level of confidentiality, honesty and integrity in all situations and consistently display a high level of accountability and use of sound judgement
  • Ability to be creative, flexible, diplomatic, humble and willingness to do what it takes professionally to get the job done
  • Must maintain a valid CA Driver’s License with a clean driving record
  • Ability to maintain full obligation, set forth in Confidentiality Agreement

Schedule

  • 5 days a week typically Friday-Tuesday or Wednesday-Sunday depending on Principal’s needs. Flexibility is essential for entertaining and changing schedules. Hours for this position may vary and may include evenings, weekends and holidays.

Compensation and Benefits

  • Salary is $100K +DOE;salary reviewed annually
  • Up to 25% of base salary as a Bonus Payment annually paid at year end and based on discretion
  • Medical, Dental, Vision insurance, Short-Term and Long-Term Disability all paid 100% for the employee and 50% for employee’s family
  • Company paid Life insurance policy (1x earnings)
  • 401K with 6% matching paid safe harbor
  • 3 weeks paid vacation annually plus a list of company published public holidays
  • Company provided cellphone
  • Reasonable relocation costs to be determined; this is a live-out position
Executive Chef
#961 Culinary trained executive chef is needed for homes in AZ/CO
Salary Attractive Salary DOE
Relocation Yes
Location Phoenix, AZ
Status -
Job Summary

Executive Private Chef

AZ, CO

Job Description

Based in Scottsdale, AZ (live out); summer months in Aspen (live on or off property, housing provided) Well-rounded, diversely talented, formally trained, hands-on Executive Private Chef needed. Daily cooking, oversee 2 locations, 2 part-time chefs, purchasing, create monthly menus, and work to very high standards in food and sanitation. Report to Principal and Director, work with House Managers and staff.

Full-charge Chef:

- Prepare monthly menu cycles for lunch and dinner, both locations, plus staff meals (8-10 ppl)

- Consistently prepare high quality, fresh and artfully plated meals for Principal - Organization, sanitation of kitchens and associated storage areas - Shop, order, and provision food and beverages to preferences and house needs - Schedule, supervise, and mentor part-time Chefs - Pack meals to go when principal is out

- Fresh baked goods, pastries, bread - Coordinate formal service and menus with manager - Plan and execute dinner parties; minimal entertaining - Accountable for food costs and inventory - Daily staff lunch for 8-10 ppl - Clean kitchen nightly, with assistance - Maintain kitchen equipment and appliances, reporting deficiencies, oversee repairs - Usually Monday-Friday 10am-7:30pm; requires flexibility for guests or around principal’s travel

Job Requirements

- Able to legally work in the U.S. - Excellent English - Clean criminal and credit backgrounds, clean driver license - Able to conform to house rules and protocols - Highly organized with professional time management

- Degree in Culinary Arts

- Best suited for a Chef with experience in a Michelin-starred restaurant - Professional in demeanor, affable personality, maintain workplace boundaries - Conservative and professional in appearance - Professional practices and quiet kitchen standards - Respectful of privacy, formal and reserved when speaking with Principal - Work well independently and as a leader - Easily handle dietary restrictions and preferences - Min. 5 years in a professional kitchen or in private formal service - Physically fit to perform job duties; lift, carry, climb stairs, drive, stand for long periods, use of common cleaning agents, driving, etc.

- Non-smoker - Like dogs

Household Management Couple
#955 Couple needed to live on site and manage and care for the estate and property
Salary Attractive salary DOE
Relocation Yes
Accommodations 2 bedroom home on property is provided
Location Easton, Maryland
Status Open
Job Summary

Job Title: Household couple

Location: Eastern Shore, MD

Overview: On-site couple team is needed to care for a beautiful, 70-acre waterfront property in Maryland. Twenty-nine acres are manicured and landscaped. The main residence is a three story 15,000 sq. ft Colonial Revival home. Other structures on the property include a 3,500 sq. ft. guest house, 1,200 sq. ft. garage apartment, 1,500 sq. ft. pool house, a two story boat house and a 2,300sq. ft. estate manager’s cottage.

Responsibilities:

  • Couple team must keep the property and homes in excellent, guest ready condition at all times by properly utilizing their time and outside vendors while also providing hands-on service when family and guests are in residence
  • Must be able to develop and maintain excellent relationships with vendors, contractors and others. The couple team must have excellent troubleshooting abilities and the ability to complete light maintenance tasks on the property and equipment in house.
  • Will be responsible for maintaining and cleaning the homes on a regular and rotating basis to ensure they are guest ready at all times (The homes contain many special surfaces, fine art and antiques and a strong attention to detail is required)
  • When the property is being utilized by the family or guests (approximately 30 - 45 daysout of the year) the couple team will stock the property with staples and specialty items. Having the ability to learn the likes and dislikes of the principals and anticipate their needs is essential.
  • Family is self-sufficient and enjoy their privacy when utilizing the property but will require grocery shopping, preparation and serving of informal meals
  • When entertaining, the couple will be responsible for managing all needs of the event including working directly with caterers or chefs, hiring support staff as needed and acting as hosts during events, seeing to all guest needs and services

Skillsets and experience required:

  • Must have previous experience working for an UHNW private employer, providing service and security for their home and property
  • Must have excellent good computer skills and administrative abilities to balance accounts, code and submit invoices to corporate office
  • Must have excellent hospitality skills and demonstrate the ability to communicate clearly and concisely without being intrusive
  • Experience with maintaining boats is a plus
  • Looking for a couple that enjoys the outdoorsand will be happy completing housekeeping and maintenance duties

Salary and Benefit package

  • Attractive salary is provided DOE
  • Medical, dental and vision
  • 401K
  • Yearly review and increases based on performance
  • Paid holidays
  • Separate two-bedroom two bathcottage is provided for the couple on property
  • Company truck provided
  • Relocation package is provided for the successful couple

This is a Live-onPosition.

Household Manager / Butler
#954 Butler / Household Manager for Cleveland Family
Salary 110,000 plus DOE with amazing benefits
Relocation Yes
Accommodations Not a live-in position
Location Cleveland, Ohio
Status Open
Job Summary

Butler / Household Manager Position for family in the Cleveland area of Ohio. Schedule: Will encompass evenings and weekends to assure coverage for family. There will be other staff to assist and allow for time off. Staff: Amazing team being built but the had of the operation is an amazing Chief of Staff! You will have full support from her and the team as well as solid backing from the principals. This is a warm and truly caring environment but they do expect a high level of service and professionalism. Overview: The Household Manager/Butler is responsible for overseeing the day to day affairs of the principals and their residences.Will manage the day to day affairs of the family and residence while maintaining high standards and efficiency.Pitching in with staff to assure the high level of service the family has come to expect.

If necessary, travel with the principals to other properties to assist in their needs; travel ahead to set things up or travel with to handle everything on-site.

Maintain an efficient and productive working environment through a hands-on style of management and working in conjunction with other staff as a productive team.

Staff management in coordination with COS for scheduling, training and productivity for efficiency of housekeeping team and laundress and other “in-house” help. Responsible to liaison with Chief of Staff, principals, their personal assistants, etc., on a regular basis for planning of travel and social itineraries. Providing both informal and formal styles of food and beverage service, table service / settings. *Greeting of guests and visitors to ensure a pleasant visit. *To assist COS and help manage and monitor household inventories and manuals, working with existing manuals and programs. *Managing and scheduling of trades and vendors for interior and exterior maintenance (as needed, in conjunction w/Propertyand COS).

*Cleaning kitchen and dishes. *Provide turn-down service (as requested) *Keeping butler pantry orderly and clean *Keeping linens orderly and clean *Flower arrangements and care (as requested) *Assisting with event planning; set up and break down as well as working the event. *Errands and personal shopping as required. *Wardrobe management, packing and unpacking for travel of family. *Weekly meeting with Chief of Staff to determine priorities for the homes and personal needs of the principles. *Accept and accomplish special assignments when designated by the Chief of Staff or Principals. Package: Salary DOE with over the top benefits Relocation: covered

Estate Manager / Assistant Chief of Staff
#953 Assistant to COS or a title of Estate Manager
Salary Open - Depending upon experience
Relocation Yes
Accommodations Not a live-in position
Location Cleveland area of Ohio
Status Open
Job Summary

ASSISTANT CHIEF OF STAFF

Cleveland, Ohio area

The Assistant Chief of Staff will provide coordination, communications and management of staff and the daily schedule as directed by Chief of Staff or Principals. In addition, the Assistant Chief of Staff will have specific oversight, management, or involvement with the various areas outlined below.

Property/Project Management

Assist COS with oversight/management of multiple properties and staff across the country, ensuring consistency of standards, procedures and services.

Update/create policies, maintenance schedules, procedures and specifics for each property in coordination with Property Managers and COS.

Insure the operation, repairs, maintenance warranties and routine maintenance checks in all residences are functional and up to the standards as outlined by the COS and Principals.

Corresponding with and/or day-to-day project management and oversight of builders, contractors, Landscapers, Interior Designers, Architects, and other project staff as directed or needed.

Providing weekly/daily updates as needed/requested.

Maintaining and organizing files for present and future reference for each property and/or project.

Events and Family/Guest Care

Manage and coordinate personal functions/events/parties for Principal. Work with COS, Event Coordinator, and other staff as required.

Establish an event Standard Operating procedure so nothing is forgotten no matter how small or large.

Attend events when requested/needed.

Provide personal services and assistance to family members and guests. This includes the oversight of house staff or personally executing the following: preparation of rooms; fresh sheets/linens/flowers/amenities/special foods stocked, arranging a car or driver, etc.

Administrative and General

Provide Administrative support to Principals for printing weekly schedules and other documents as requested/needed.

Assist COS and Executive Personal Assistant with calendar management and logistics of events, appointments, meetings, driver schedules, food pickups/drop offs, arranging meals, daily and weekly schedules for Principals and drivers, etc.

Assist COS and Executive Personal Assistant with upkeep of databases; contacts, business associates, friends/family, contacts for personal projects, etc.

Work with COS and Executive Personal Assistant and other contacts to procure tickets to special events, hard to obtain dinner reservations, etc.

Internet research for hard to find items or other research as directed by Principals or COS.

Run errands, shopping, route mail, accept personal deliveries, manage returns, organizational projects.

Travel-Related

Ability to travel to any of Principal's travel destinations whenever needed.

Travel with/before/after the Principal. Ability to set-up residences for arrival and/or close after departure whenever needed.

Other:

Weekly meeting with Chief of Staff to determine priorities for properties and staff.

Backup to Chief of Staff and Executive Personal Assistant as needed to cover on evenings, days off, vacations, etc.

Pitch in with staff when needed, or provide coverage for other staff who are sick or on vacation.

Accept and accomplish special assignments when designated by the Chief of Staff or Principals.

Days off: Wednesday & Thursday with overriding 24/7 flexibility as needed.

Chef
#952 Full-time chef for family in Cleveland area and their other homes across the U.S.
Salary $100- 120K DOE
Relocation Yes
Accommodations Not a live-in job
Location Cleveland area
Status On-hold
Job Summary

CHEF JOB FOR CLEVELAND FAMILY

Warm and gracious family with a lifestyle that is growing and evolving is seeking a professional and experienced chef. You would be working in the main residence in Cleveland but also be available to travel to their other properties in New York, Florida and California.

Schedule:

Typical Wednesday through Sunday schedule; weekdays dinner potential service or cook/pack and leave w/ instructions but lunches for staff and the Missus are also requested. Weekends will be breakfast TBD, lunch and dinner. Events, parties, celebrations, holidays, family members joining, business colleagues, etc., will potentially shift this schedule during the week or weekends. Position Overview: The position has full responsibilities of the kitchen and pantry. Stocking, shopping, prepping, and cooking for all meals. There is a butler on staff so setting and serving will not be part of this position. Cross training though for back-up help is desirable. There is a part-time chef they might keep on staff to supplement days off.

Staff:

  • Chief of Staff
  • 2 Household Manager / Butler (hiring a second one)
  • 3 housekeepers
  • 2 Property Managers and grounds crew (hiring a second PM)
  • Chef part-time – will probably keep the part-time chef on board to support family on main chef’s days off
  • Executive Assistant in corporate office for Mister and Personal Assistant in Family Office for Missus

Primary Responsibilities:

  • Cuisines are Asian, Indian, Mediterranean, all fresh, in season and in-line with dietary needs
  • Some dietary needs for various people or staff members: vegan, vegetarian, lactose intolerant, gluten free
  • Understand all nutritional needs
  • Hygiene!!! Keep the kitchen clean, your chef jacket/pants and shoes clean and remember to toss that tasting spoon and get a new one out – wash hands!
  • Menu planning; but expect many last minute changes due to the desires of the family or what they want that evening vs what they planned on a week prior (in other words, please be flexible since what they might sign off on Monday’s menu for the week, they might not want to eat when Friday comes.)
  • Cook dinners nightly for principals (husband and wife) sometimes other family members will join locally and out of town adult children will be visiting on a regular basis bringing the total to 6 or 7 people
  • Cooking staff meals for lunch and for staff on the floor during dinner hours
  • Cooking and labeling food for days off
  • Weekends will potentially require lunches and dinners - maybe breakfast
  • Creating menus for larger events, prepping and cooking, working with outside caterers if the event is larger than one chef can handle
  • Flexibility is key; planning in advance is fine but they want someone that can hear their desires and change the menu to cook for their tastes that day/evening, etc. add guests and change the direction of the meal easily
  • Stocking kitchen, rotation of stock, managing pantry and refrigerator/freezer
  • Researching and keeping up to date on all new food trends
  • Keeping up to date on new purveyors in all locations to provide the freshest and finest of ingredients
  • Understanding wine and food pairing to work with the butler and Chief of Staff on what to serve
  • Keep a chef manual of menus and items family and guests have liked, families’ likes and dislikes and other food related information
  • Work with butler to keep note of inventory levels on china/crystal and silver as well as wine stock levels

Applicant Qualities:

  • Experience working in a fine home
  • Diverse culinary skills from multi-cultural restaurants as well as travel experience, fine/high end food to casual but always with the finest of ingredients and exceptional presentations
  • Experience and knowledge for informal and formal food and beverage service and event management – for when the butler is not in attendance
  • Must be flexible with work schedules and accommodating to being available as required by principals’ needs and travel
  • A polished professional who is flexible, self-motivated and energetic, who can work as a team player with existing staff in residence
  • Excellent time management, punctuality, multi-tasking and attention to detail with follow through from start to finish along with strong organizational skills
  • Must have a sense and respect of boundaries, exercise discretion, privacy and maintain confidentiality at all times
  • Chef degree or extensive culinary experience is preferable
  • Must have a valid driver's license, own vehicle and clean driving record
  • Must have a valid passport with no restrictions for travel
  • Must be eligible to work in The United States.

Package:

  • Salary will be dependent on previous experience and employment.
  • Benefits: medical/dental/vision/401K

Other benefits:

  • Lunch or dinner provided daily for all staff members depending on their shift
  • Vacation, personal days and holidays; current holidays for staff are only Thanksgiving Day & Christmas Day – TBC due to family’s needs and expectations. Alternative days will be given off.
  • Bonus eligible
  • Compensation for indoor house shoes 2x/year

Out-Of-Town-Travel

  • In the event the employee travels with the Employer, they will be paid their regular salary; additional hours worked beyond the normal work schedule will be factored into the yearly bonus.
  • All travel expenses will be paid by the Employer.
  • Personal expenses incurred by the Employee will be paid by the Employee.
  • Private accommodations will be provided for the Employee.
  • A private vehicle for the Employee’s use will be provided
Nanny
#951 The family is looking for nanny to care for their 1-1/2 year old son
Salary Attractive salary DOE
Relocation Not Applicable
Accommodations This is a live-out position
Location Golden Beach, FL 33160
Status Open
Job Summary

Job Title: Nanny

Location: Golden Beach, Florida 33160

Schedule: Typically Tuesday through Saturday from 8:00 a.m. to 6:00 p.m.

Overview: This is a busy upbeat family of three that has a positive and lively feel to it. Your main role is to provide a safe, caring, nurturing and stimulating environment in which the child can develop. The child is number one with safety and security being paramount.

Duties

  • Provide warm and loving care for the child at all times
  • Preparing meals and snacks
  • Laundry, ironing and organizing of wardrobe for child
  • Attention to daily hygiene: baths, hair combed and clothing clean
  • Keep rooms clean and picked up of toys
  • Planning and supervising rest, bed and nap times
  • Creative and engaging with the child in age appropriate and innovative activities and projects; developmental, educational, exercise and being in the outdoors
  • Reading to and with the child
  • Driving and running errands is required
  • Packing and unpacking of clothes for travel
  • Travel with family on an as needed basis both nationally and internationally

Qualifications and Skills Required

  • Must be able to work legally in the U.S.
  • Able to drive with a valid license and a clean driving record
  • College degree is a plus with a focus on early childhood education
  • Must have previous experience working as a childcare provider in a high-end home
  • Proficient in English, both orally and written
  • Good communication and judgment skills
  • Personality traits: gracious, kind, adaptable, flexible, emotional maturity, common sense, sense of humor, happy!
  • Clean in appearance and attention to detail in maintaining a clean environment for the child
  • Understanding the importance of maintaining a balance of warmth and professionalism
  • Knowledgeable and proactive with developmental stages and proactive in teaching the child
  • Understands privacy and executes a non-intrusive behavior in the home
  • Must present oneself in a professional manner style to appropriately represent the family at all times
  • Must be ok with a large dog - Cousin Bernardine Bernese Mountain Dog

Salary and Benefit Package

  • Attractive salary, DOE
  • Medical insurance including dental and health
  • Short and long-term disability insurance
  • 401K
  • Two-week’s vacation
  • 5 sick days
  • Yearly reviews
  • Yearly bonus based on merit and longevity

This is a live-out position - Locals only please

Property Manager
#950 Traditional property manager position
Salary DOE
Relocation Yes
Accommodations Not a live-in position
Location Cleveland area of Ohio
Status Filled
Job Summary

Job Title: Property Manager/Facilities/Hospitality position

Location: Cleveland Area of Ohio

Schedule: 5 days a week but flexible for events and family’s needs

Home Environment: Informal/professional

Warm and gracious family with a lifestyle that is growing, and evolving is seeking a professional and experienced property manager to maintain the house(s),auxiliary buildings and grounds.

The main residence is in the Cleveland area on extensive acreage with the main residence of approximately 10,000 sf, with a couple of auxiliary buildings ranging from 2,000 – 4,000 sf. There are other residences in California, Florida and the family is looking at other locations as well. At present, the PM job entails Cleveland area only.

Position Overview: The position is responsible for overseeing the buildings and grounds of the family’s residence. Walking the property daily to assess and review the facilities and mechanical rooms to assure they are in working order. Create and maintain a pro-active maintenance calendar. Troubleshoot all issues and handle what you are able to do, if not, there is a list of vendors to use or you might have to research and suggest a new vendor. Be available for the family as their needs might change for travel, entertainment, guests, etc. Pitch in with the staff to support the family and their needs. Work with the Chief of Staff and communicate your visions and notations for the property. Future projects, repairs, renovations or construction.

Most important, they are looking for a good team member that is polished and relaxed, professional and service oriented with a keen understanding and ability to anticipate the needs of the principals.

Staff:

·Chief of Staff

·Household Manager

·3 part-time housekeepers

·Grounds crew and property manager (open)

·Chef part-time

·Executive Assistant in corporate office for Mister

·Personal Assistant for Missus

Some duties include:

² Manage home, grounds, mechanical rooms and hospitality/events

² Create reports to update principals and manager on status of property and projects

² Set up and maintain systems in home/grounds to create efficiency

² Work with Chief of Staff and Household Manager to coordinate hospitality needs, guests schedule and extended family visits

² Possible assistance with existing staff in main residence if/when needed for large events and other projects

² Keep track of estate budget

² Keep track of all expenses

² Work with group of established vendors and subcontractors, overseeing and reporting on their projects

² Hiring and selection of new vendors and subcontractors as needed

² Walk property daily checking for light bulb outages, irrigation, vegetation, building, mechanical and other problems that need addressing

² Work with gardeners to assure property is kept up, coiffed and clean for family arrival

² Work with housekeeper to assure house is ready for arrival, clean up after weekend as well

² Sweep walk-ways and keep place pristine after crew has left and before principals arrive

² Handle guest, guest care and needs prior to arrive and assist if required during stay

² Stock home with supplies, keeping stock levels up

² Upkeep of house/grounds and other gathering places on property

² Create inventory lists for all household belongings and functional needs such as batteries and light bulbs, etc.

² Flexibility for changes and growth of estate and the needs of the family

Skills required:

² Knowledge of AV, HVAC, boilers, estate technology, pool mechanics, household mechanical systems and more

² Handy, hands-on approach - repairs

² Computer skills for reports and emailing

² Keep home green and environmentally sound creating new ideas and suggesting other ways of maintaining estate

² Worked in high end homes and or managed boutique hotels, longevity on each job mandatory

² Managed/teamed with multiple staff members

² Self –starter/Self-motivated

² Background in managing extensive estates, highly technical homes and expansive grounds/landscaping

² Background and understanding of irrigation, water features, outdoor facilities, and formal gardens

² College degree is desired but believes that experience is also important

² Experienced in gardening desired but not mandatory

² Execute extreme level of confidentiality

² Diplomacy

² Gracious

² Kindness

² Quiet with the principal’s desire for privacy foremost and executed at all times

Background Requirements:

*Will conduct a background check. Clients require clean background check, clean driving record, good credit rating and verifiable references.

Package:

·Salary will be dependent on previous experience and employment.

·Benefits:

Health Insurance

Dental Insurance

Vision Insurance

401K – no company match

Lunch provided daily

Vacation, personal days & holidays (Exact amount will need to be discussed. Current holidays for Estate staff are only Thanksgiving Day & Christmas Day. Total of all paid days off will likely be around 17)

Bonus eligible

Compensation for indoor house shoes 2x/year

Executive Personal Assistant
#949 Personal Assistant for private employer
Salary $90-100 DOE
Relocation Yes
Accommodations Not a live-in/on job
Location Cleveland Area, Ohio
Status On-hold
Job Summary
  • The Principal is looking for a solid Personal Assistant / Executive Assistant to handle travel arrangements, heavy calendar, events, projects, errands and more. Must be proactive, detail oriented. Utilizing a lot of organizational systems to keep on point.
  • Very calm under pressure, get stuff done and not get lost in the chaos.
  • Experienced working with private families.
  • There are grown kids that will also need your assistance.
  • Anticipate!! 24/7 work style though you might not be called upon 24/7 - we just need that mentality.
  • Very gracefully handling everything!
  • Work with the Chief of Staff to maintain the smooth running of the family's life and lifestye.
  • Lots of logistics to handle!

Key Requirements:

  • 10+ years’ experience working as an Executive Assistant for a CEO and/or Personal Assistant on a fine estate.
  • Must have longevity in past positions(3+ years in several posts)
  • Must be comfortable working directly with the Principal but also reporting to the COS
  • Polished, poised and professional at all times
  • Exceptionally organized, intelligent, confident, a natural multi-tasker, resourceful with a service heart
  • Authorization to work legally in the United States
  • Willingness to submit to anin-depth background investigation after a conditional employment offer is made

Salary and Benefit Package

  • Very attractive salary DOE
  • Full corporate benefit package
  • Vacation
  • Yearly reviews/increases based on performance
  • Year-end bonus based on performance
  • Relocation package providedto the successful candidate
945
Mid-Peninsula of San Francisco Bay Area
Filled
 
Virtual Personal Assistant (part-time)
#945 Virtual Personal Assistant
Salary up to 75 hour DOE
Relocation Not Applicable
Accommodations Not a live-in position
Location Mid-Peninsula of San Francisco Bay Area
Status Filled
Job Summary

Personal Assistant Job Description

Position Description

· Collaborate with Executive Assistant to manage calendar, scheduling, and logistics for Principal

· Schedule and Coordinate Vendors and Tradespeople (identify new vendors when needed)

· Health insurance filing & resolving billing issues for household bills

· Event planning (arranging caterers, rentals, extra staff, as needed).

· General errands and problem solving for the household

Knowledge, Skills, Abilities, and Requirements

· Positive attitude and willingness to assist all team members (including chef, housekeepers, gardeners, handymen).

· Must be able to effectively communicate with all levels of personnel and external contacts

· Diplomatic, tactful and discrete concerning confidential information with unquestionable integrity at all times.

· High proficiency with Microsoft Office Suite and Mac OS. Knowledge of or ability to learn, Outlook, GoogleDocs, What’s App, and other apps for desktop or mobile devices. ??

Hours and wages

  • 2 – half days a week or 1 - full day
  • Work virtually but come in when needed for vendors or meetings
  • $32,000/year w/ $75/hour overtime
  • 2 weeks vacation
  • 3 personal days
  • $200 towards health insurance
  • Contribution towards personal IRA
Household Manager
#943 The family is looking for a skilled Majordomo or Butler to join their growing team
Salary Attractive salary DOE
Relocation Yes
Accommodations This is a live-out position
Location Woodside, CA
Status Open
Job Summary

High-profile family in Woodside, CAhas an immediate opening for a skilled Majordomoto join their growing team. This is a great opportunity which offers a positivework environment, an exceptional management team, and a generous compensation package. Skills and Key Requirements

  • The ideal candidate will have 10+ years’ experience working as a Majordomo or Butler for a prominent family or individual
  • Must have strong longevity in past positions (3+ years in several posts) and amazing references
  • Must currently work or have very recently worked in a long-term position on a fine estate
  • Must be comfortable working under the direction of the Estate Manager and Assistant Estate Manager
  • Should have strong experiencemanaging domestic employees
  • Authorization to work legally in the United States
  • Willingness to submit to an in-depth background investigation after a conditional employment offer is made
  • Professionally trained is preferred

JobDuties:

  • Management and supervision of housekeepers, stewardesses and chefs
  • Complete oversight of principal's home; maintaining consistency of standards, procedures and services.
  • Supervise and coordinate onsite activities and provide day-to-day direction to staff
  • Daily walk through or property, ensuring principals aesthetics and all equipment/facilities are functioning properly
  • Provide weekly rotating schedules for staff; manage vacations and special requests
  • Create a house manual for all housekeeping and service related items
  • Develop housecleaning standards and procedures including zoning duty assignments, rotating schedules, standards, and inventory management
  • Set the service standard and responsibility of training, mentoring, coaching, and development of direct reports
  • Maintain all records including inventories, steps of service, checklists, cleaning instructions, etc.
  • Cross train housekeeping department and stewardesses in respective job duties
  • Monitor and maintain maintenance punch list in conjunction with the facilities department
  • Facilitate arrangements for meetings and execute special events, coordinate and interact with guests, VIP'S, current staff and outside support staff
  • Liaise with vendors, contractors, family office, and estate staff
  • Coordinate projects as assigned by Estate Manager and Assistant Estate Manager
  • Hands-on duties as needed, general errand running
  • Organize, package, ship and receive deliveries and packages for household and principals
  • Manage petty cash; maintain and submit records and receipts
  • Review staff expense reports and submit to the family office on a timely basis
  • Be available 24/7 for principal and any urgent requests from the family office and facilities staff and outside support staff.

Salary and Benefit Package

  • Attractive salary DOE
  • Full corporate benefit package
  • Three weeks vacation
  • Yearly reviews/increases based on performance
  • Year-end bonus based on performance
  • Relocation package provided to the successful candidate
Houseman
#941 Houseman for fine home in Marin, City and West Marin
Salary 45/hr
Relocation Not Applicable
Accommodations Not a live-in position
Location Marin County, CA
Status Filled
Job Summary

HOUSEMAN

HOUSEMAN DUTIES – MARIN

  • Heavy interior and exterior cleaning
  • Running household errands
  • Organizing household cleaning supplies
  • Taking care of the trash and recycling both inside and outside the household
  • Automobile cleaning and stocking – San Francisco location
  • Ensure grounds, garages and all working spaces are neat and clean
  • Wash Windows, walls and ceilings as designated by Property Manager
  • Move furniture as required
  • Power wash patio, entrance, walkways and garbage bins
  • Care and cleaning of outdoor furniture
  • Other home maintenance projects as designated by Property Manager
  • Care and maintenance of residence and furnishings
  • Assist with overseeing vendors and contractors when the Property Manager or Executive housekeeper are not in
  • Answer the door and telephones as required
  • Assist with parties and events: set-up, prepare, serve, and clear as needed
  • Assist with replenishment of all bathrooms, bedrooms etc.
  • Work at other homes as requested – weekly West Marin (Ocean front)

QUALIFICATIONS AND REQUIREMENTS

  • Previous Houseman/Housekeeper experience
  • Must have a clean driving record
  • Must have reliable transportation
  • Must be flexible and available to work extended hours if necessary
  • Hours generally Monday through Friday 8:30-4:30pm
  • Paid Hourly - $35 per hour

Household Manager
#940 Family is looking for a full-time HM to manage their Maine residence
Salary Attractive Salary DOE
Relocation Yes
Accommodations Live out position
Location Northeast Harbor, Maine
Status Open
Job Summary

HOUSE MANAGER (NORTHEAST HARBOR, ME)

Job Description

Private family seeks an experienced, professional and detail-oriented House Manager to oversee the successful operation and maintenance of their seasonal residence in Northeast Harbor, Maine.

Overview

The successful candidate will be responsible for the hands-on management and maintenance of a large home on approximately a 6-acre shoreline property. Seasonal occupancy typically runs from June through September.

Current residence staff consists of one housekeeper and two housemen. The property is also served by a full-time horticultural team.

Duties

  • Complete oversight of residence staff; ensuring consistency of standards, procedures and services
  • Maintaining household calendar; scheduling household services and providing prior notification to principals
  • Coordinating with family chef on planning and executing special dinners and events; experience with formal table service and high-end event planning is a plus
  • Coordinating with Art Collections Manager on delivery, handling, storage and shipment of fine art and furnishings
  • Coordinating with Facilities Manager on maintenance and renovation projects
  • Overseeing training and supervision of residence staff
  • Approving invoices, household spending, timecards and PTO request for residence staff
  • Serving as backup for residence staff
  • Assisting with any additional care of principals as requested
  • Handling special requests, errands and related duties as needed
  • Providing excellent service to principals and guests

Requirements

  • Minimum of 5+ years of relevant work experience managing private residences and staff
  • Utmost sense of confidentiality and discretion
  • Professional, polished and poised at all times
  • Excellent references from current and previous employers
  • Strong management skills; adept in managing and supervising the household staff
  • Ability to work independently as well as an integral part of a team, “hands-on” as necessary
  • Strong communication skills, both written and verbal (English)
  • Knowledge of complex house systems (lighting, heating and cooling, security)
  • Tech savvy with a demonstrated understanding of “smart home” systems
  • Positive attitude, high energy, strong work ethic and an attention to detail
  • Exceptional analytical, organizational and time-management skills
  • Flexibility in schedule with availability to work overtime and weekends as needed
  • Valid driver’s license
  • Valid United States work authorization

Salary and benefit package

This is a full-time, year-round position. An attractive salary DOE is provided along with a benefit package that includes healthcare, 401K, 2-weeks vacation with yearly reviews and increases based on performance. A relocation package will be provided to the successful candidate.

Chef
#936 Chef for busy working family
Salary Open
Relocation Not Applicable
Accommodations Not a live-in position
Location San Francisco
Status Filled
Job Summary

Job Title: Chef for large busy family

Location: San Francisco, West MarinBeach and Hawaii

Schedule: M-F San Francisco, occasion weekend in West Marinand once a month or once every two months in Hawaii

Overview: The family wants a healthy, organic, true practitioner of great food. They have a high food standard in the sense that they are incredibly food conscious. They want the food to be exceptional and creative with beautiful presentations and sourced for the best ingredients. There are two children at home, one in college and three out of the house.Mister travels a lot, is not into a lot of conversation, Missus is busy with her family and business, so flexibility is key.

Some of their favorite restaurants and food styles:

http://cotognasf.com/menus https://kokkari.com/wp-content/uploads/kokkari-dinner-menu.pdf https://outthedoors.com/otd#otd-menu Duties:

² Healthy and organic cooking with a nice presentation

² Creativity imperative, changing food within taste specifications of the family

² Grocery shopping daily

² Coordinate the purchase of all foods, researching new vendors and purveyors

² Develop menus and new recipes – review with Missus

² Setting and serving table as required – casual to formal

² Dinner, snacks, brunches/lunch on weekends when in West Marin– potential breakfast food as well during the weekdays to be heated up in the morning (TBC)

² Keeping up on food trends

² Stocking with favorites

² Keep favorite list and menu lists to assure non-repetition

² Ensure the quality preparation of all menu items and proper handling/storage of food items

² Coordinate with caterers for large events, manage smaller parties and hire staff as needed

² Anticipate the needs of the family – proactive and positive

² Travel with family to Hawaii monthly or every other month as needed

² Assist with wine and food pairing for events and dinner parties

² Maintaining wine inventory - TBC

Skills required:

² Longevity in past positions working in a high-end restaurant and private homes

² Culinary experience with diversified cuisines as well as flexibility with dietary needs/exclusions; Japanese, Thai, Indian, Mediterranean, Greek, etc.

² Ability to adjust for different dietary needs and diets

² Ability to work with busy family, changing direction as needed

² Knowledge of etiquette and proper table service

² Ability to keep creative when given food restrictions

² Flexibility is a must

² Self –starter / self-motivated

² Team player

² Execute extreme level of confidentiality

² Diplomacy and gracious

² Clean-as-you-go style cooking, hygienic, keeping the kitchen sanitized and CLEAN

Package:

² Attractive salary DOE

² Vacation

² Working on health insurance TBC

Personal Assistant / Household Manager
#933 PA/HM for San Francisco Couple
Relocation Not Applicable
Location San Francisco, CA
Status Filled
Job Summary

Personal Assistant & Household Manager

  • Estate Management: supervise all aspects of home’s operation
  • Vetting, scheduling, coordinating and managing vendors as well as new construction
  • Managing all household administrative and family foundation work
  • Organize and update personal/professional calendars: domestic and international
  • Correspondence,bill paying,gift shopping, grocery shopping, dry cleaning and errands
  • Care, maintain and supervise automobiles, estate’s garden and landscaping
  • Inventory assets, art collections and jewelry in the home in addition to securing items in storage
  • Research and plan vacations, both domestically and internationally
  • Assist in the planning and execution of events and business meetings
  • Medical authority and emergency contact for employer; manages all medical billing and insurance
  • Ensure safety and security to property and family through systems, monitoring and gate-keeping
  • Liaising with attorneys, accountants, financial and other business consultants
  • Dog care including appointments, food and supplement management
  • Ability to work on a MAC using Word and Excel too.
What we offer you:
  • M-F schedule 9:00 to 6:00 pm (times are flexible)
  • $55 plus and hour DOE with discretionary bonus
  • Two week vacation
  • 8 paid days off
Personal Assistant
#919 Personal assistant to support head of family office and family on peninsula
Salary Open
Relocation No
Accommodations Not a live-in position
Status Filled
Job Summary

Position Summary

Perform a wide range of personal support duties to facilitate the efficient operation of the Principal’s professional and personal activities.

Position Description

  • Manage calendar, scheduling, and logistics for dynamic Principal’s professional and personal activities.
  • Manage all travel arrangements for Principal. Work with other Family team members, travel agents, and travel office for Principal and family travel.
  • Maintain Principal’s contact database, adding & updating contact records and other data.
  • Must be able available to respond to requests in a timely manner outside of regular business hours, as needed.
  • Attend immediately to emails forwarded from Principal that require action or follow up.
  • Handle all requests and tasks with the utmost professionalism and attention to detail.
  • Work seamlessly with existing filing systems maintaining continuity.
  • Provide general administrative support to the Family and team including scanning, shredding, mail processing, spreadsheet updates, supply ordering, mailing/shipping.
  • Assist with a range of onsite and offsite events including preparing invitations, tracking RSVPs, assisting with vendor and event communications.
  • Assist with personal errands.
  • Prepare gift bags, giftwrap gifts and deliver/send.
  • Manage extensive photo database, tagging, printing, and sharing photos.
  • Assist with various projects on behalf of the Family and team, as requested.

Knowledge, Skills, Abilities, and Requirements

  • Bachelor’s degree required.
  • 5-7+ years as a Personal Assistant or Executive Assistant to a dynamic Principal.
  • Extremely detail oriented, organized, professional, and reliable.
  • Proactive and forward-thinking.
  • Positive attitude and willingness to assist all team members.
  • Excellent written and verbal communication skills.
  • Must be able to effectively communicate with all levels of personnel and external contacts.
  • Ability to work independently and multi-task within a fast-paced team environment, emphasizing accuracy and timeliness.
  • Diplomatic, tactful and discrete concerning confidential information with unquestionable integrity at all times.
  • High proficiency with Microsoft Office Suite, Google Suite, Mac OS.
  • Experience with Dropbox, Filemaker Pro, Photos.
Butler - Hands-on
#918 Hospitality driven Household Manager for respectful family in Cleveland area of Ohio
Salary Open to the right person
Relocation Yes
Accommodations Not a live-in job
Location Cleveland, Ohio
Status Filled
Job Summary

Hospitality Driven Household Manager / Butler Warm and gracious family with a lifestyle that is growing, and evolving is seeking a professional and experienced hospitality driven household manager / Butler. The main residence is in the Cleveland area on extensive acreage with the main residence of approximately 10,000 sf, with a couple of auxiliary buildings ranging from 2,000 – 4,000 sf. There are other residences in California, Florida and the family is looking at other locations as well. This full time live out position is primarily responsible to maintain and manage the high standards of service for the family and the residences.

Schedule:

Presently they are looking at coverage for dinner service, turn down service and weekend coverage. The exact days of the week are yet to be determined as well as start times. Position Overview: The position is responsible for overseeing the day to day affairs of the principals and their residences and if necessary, will travel with the employers to other properties to assist in their needs; travel ahead to set things up or travel with to handle everything on-site. To maintain an efficient and productive working environment through a hands-on style of management and working in conjunction with other staff as a productive team. A polished and relaxed professional who is service oriented with a keen understanding and ability to anticipate the needs of the principals.

Staff:

·Chief of Staff

·Household Manager / Butler – open

·3 part-time housekeepers

·Grounds crew and property manager

·Chef part-time

·Executive Assistant in corporate office for Mister and Personal Assistant in Family Office for Missus

Primary Responsibilities: ·To manage the day to day affairs of the family and residence while maintaining high standards and efficiency.

·Pitching in with staff to assure the high level of service the family has come to expect.

·Cleaning kitchen and dishes.

·Turn-down service. ·Staff management in coordination with COS for scheduling, training and productivity for efficiency of housekeeping team. ·Greeting of guests and visitors to ensure a pleasant visit. ·To provide both informal and formal styles of food and beverage service, table service / settings.

·Knowledge of fine linens, china, crystal and silver

·Keeping butler pantry orderly and clean

·Keeping linens orderly and clean

·Flower arrangements and care ·Managing and scheduling of trades and vendors for interior and exterior maintenance. ·Assisting with event planning; set up and break down as well as working the event. ·Wine cellar & art collection management. ·To manage and monitor household inventories and manuals, working with existing manuals and programs. ·To monitor and manage technical AV systems of residence. ·Errands and personal shopping as required, vehicle provided for work purposes. ·Wardrobe management, packing and unpacking for travel of family. ·Responsible to liaison with Chief of Staff, principals, their personal assistants, etc., on a regular basis for planning of travel and social itineraries. ·Travel to other properties. Applicant Qualities: ·Must be flexible with work schedules and accommodating to being available as required by principals’ needs and travel – evening and weekend schedule primarily and other days as requested. ·A polished professional who is flexible, self-motivated and energetic, who can work as a team player with existing staff in residence. ·Experience and working knowledge of advanced home systems & technology, computer literacy is a must. ·Excellent time management, punctuality, multi-tasking and attention to detail with follow through from start to finish along with strong organizational skills. ·Applicants should have the proven skills and abilities to problem solve with excellent communication. ·Knowledge of treatment and handling of antiques, fine art and furniture is a must. ·Experience and knowledge for informal and formal food and beverage service and event management. ·Must have a sense and respect of boundaries, exercise discretion, privacy and maintain confidentiality at all times.

·College educated preferable ·Must have a valid driver's license, own vehicle and clean driving record. ·Must have a valid passport with no restrictions for travel. ·Must be eligible to work in The United States. Package:

·Salary will be dependent on previous experience and employment.

·Benefits:

Lunch provided daily

Vacation, personal days & holidays (Exact amount will need to be discussed. Current holidays for Estate staff are only Thanksgiving Day & Christmas Day. Total of all paid days off will likely be around 17)

Bonus eligible

Compensation for indoor house shoes 2x/year

Optional Benefits

Health Insurance

Dental Insurance

Vision Insurance

401K – no company match

Out-Of-Town-Travel

In the event the employee travels with the Employer, they will be paid their regular salary. Additional hours worked beyond the normal work schedule will be factored into the yearly bonus.

All travel expenses will be paid by the Employer.

Personal expenses incurred by the Employee will be paid by the Employee.

Private accommodations will be provided for the Employee.

A private vehicle for the Employee’s use will be provided

Executive Assistant / Personal Assistant to CEO
#915 EA to CEO on peninsula
Salary Open to the right person
Relocation Not Applicable
Accommodations Not a live-in position
Location San Mateo, CA
Status Filled
Job Summary
Prometheus Real Estate Group Executive Assistant to CEO Non-exempt POSITION PURPOSE The Executive Assistant for the CEO is a highly skilled administrative professional who provides a wide range of support services and pro-actively oversees all day-to-day activities associated with assisting the professional and personal needs of a busy CEO. The ideal candidate must independently navigate and adeptly handle a variety of interpersonal interactions, and pro-actively anticipate and resolve the needs of the CEO and her Executive team while creating a supportive and smooth operational atmosphere around them. This position requires the ability to work in a fast-paced environment, and frequently be comfortable with change by being very flexible and possess outstanding problem solving and critical thinking skills. This position also requires sound judgement and attention to quality and detail; expert scheduling skills and strong organization of multiple calendars, electronic collaboration and document control. The role requires exceptional planning, prioritization and communication skills as well as capacity to act with utmost discretion. This position reports directly to the CEO and manages the executive’s business and personal matters seamlessly. The Executive Assistant role requires the highest level of service to the entire organization, and sets the example as to responsiveness, excellent service and help to others in the firm. ESSENTIAL FUNCTIONS AVERAGE % OF TIME 75% ? Scheduling and Organization Responsibilities – Primary responsibilities include: planning, monitoring, managing and heavy scheduling for meetings and appointments to ensure meetings are successfully calendared and planned at the direction of the CEO; conflicts and deadlines are anticipated and planned for so that calendar is as efficient as possible. Compose, format and/or type routine correspondence; Accurately files correspondence and other records physically and electronically; Reads and routes incoming mail/packages. Locates and attaches appropriate files to correspondence, if applicable; Answers telephone and gives information to callers or routes call to appropriate person; Conduct phone correspondence with Prometheans and other external contacts. Makes and sends pdf copies of correspondence or other printed matter; Prepares outgoing mail. Partners with department representatives to review and route inquiries; fielding them accordingly. 25% Other Responsibilities – Monitor/maintain meeting and travel schedules; Prepare invoices, obtain signature/approval and timely submit invoices to accounts payable for payment; Perform other functions and special projects, as assigned. Manage the activities, meetings and attendance of the CEO at the Annual MASTERS Conference and other off-site events, which require travel, several times per year. This position is often privy to confidential information and as such, requires diplomacy and discretion. REQUIRED QUALIFICATIONS, SKILLS, AND EXPERIENCE The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of knowledge, skills, and abilities: ? 5+ years’ related experience supporting executive C-level individuals and teams. ? High school diploma or general education degree (GED) required. Associate’s Degree preferred. ? Valid California Driver’s License and Proof of Insurance. ? Experience supporting heavy scheduling including travel. ? Superior calendar management skills, including the coordination of complex meeting management. ? Excellent verbal and written communication skills to produce drafts of talking points and outlines in support of executive communications. ? Demonstrated execution of meeting management and small to mid-size event management for office and organization. ? Must be able to apply common sense understanding to carry out instructions furnished in written, oral, or diagram ? Ability to read, analyze and interpret complex documents. ? Effectively present information and respond to questions from groups of managers, clients, residents, and the general public. ? Computer proficient in Windows, MS Office, Word, Excel, Outlook, and the Internet. Ability to type 40+ wpm. ? Ability to interpret a variety of instructions furnished in written, oral diagram, or scheduled form. ? Ability to speak, communicate, read, write and understand the primary languages used in the workplace including, but not limited to, English in order to maintain safety in the workplace and serve internal and external customers. CULTURAL REQUIREMENTS ? Communicator: Open, articulate and pro-active in discussing issues and sharing information. A great listener. ? Team oriented: Enjoys working with other Prometheans to create great outcomes to both working and living environments. ? Entrepreneurial: Thrives in a fast-paced, changing environment and is excited by the chance to play a larger role. ? Passionate: Passionate about the business, people and performance. Is self-motivated and positive. ? Self-Starter: Able to take things and run with them. Strategically prioritizes multiple tasks in a pro-active manner. ? Creative: Able to see new opportunities not apparent to others. ? Principled: Is ethical; has the utmost integrity and is a positive example for others to emulate. Embraces our vision and mission. ? Brand Ambassador: Acts as an ambassador bringing “I AM HOME” to life. Creates unique Prometheus experiences for all neighbors, future neighbors, and fellow Prometheans. PHYSICAL DEMANDS ? While performing the duties of this job the employee is regularly required to use hands to handle or feel, to reach with arms, and to talk or hear. ? Most work tasks are performed indoors. Temperature is moderate and controlled by Prometheus Real Estate Group environmental systems. ? Must be able to sit at a desk for up to 8 hours per day. Walking and standing are occasionally required. Length of time of these tasks may vary from day to day and task to task. ? Requires standing, sitting, walking, repetitive motions, listening and hearing ability and visual acuity. The employee is occasionally required to climb or balance. Must be able to lift up to 50 lbs. occasionally. ? Talking and hearing occur continuously in the process of communicating with residents, supervisors and subordinates. ? Vision occurs continuously with the most common visual functions being those of near vision and depth perception. ? Ability to work primarily with fingers to pick, pinch, type and carry out substantial movements (motions) of the wrists and hands as well. ? Must have finger dexterity to be able to operate office equipment such as computers, printers, 10-key adding machine, electric typewriter, multi-line touch tone phone, filing cabinets, FAX machines, photocopiers, dolly and other office equipment as needed.
Property Manager
#900 Property manager for home and grounds in northern marin county
Salary Open for the right person
Relocation Not Applicable
Accommodations Not a live-in job
Location Marin County
Status Filled
Job Summary

Job Title: Property Manager with positive attitude and friendly demeanor

(prefer locals to northern California as they are familiar with flora and fauna and vendors)

Location: North Marin County, CA

Schedule: Monday through Friday, but flexible for weekends when needed by family/principal

Overview: This is a new position for the family. Newly purchased extensive property ready for someone to oversee land and house projects, maintenance, research contractors, create budgets, timelines, handle proposals, etc., while also being a great communicator with principals. They want someone that has experience in working autonomously, creating positive relationships with vendors, handling a multitude of projects all while keeping on a smile. You will have the freedom to make your own decisions but always with the principals’ best interest addressed. Good natured, trustworthy problem solver!

  • Second extensive property next door will also need assistance.
  • You will be around the family’s children and thus we need someone that is child-friendly, able to be patient while they might ask questions and even want to help you on the property.
  • Family has a dog, will be getting chickens and might consider goats for property maintenance.
  • Position is labor intensive the first two years or so and transition into “maintenance” and controlled projects after everything is set up/built.

The main residence is on the peninsula, this is a secondary (weekend/vacation) property for the family that you will be overseeing:

  • Marin county:
  • Need to get housekeeper, on-call or as-needed (eventually)
  • Need vendors
  • Need contractors
  • Need tree care contractor!!
  • Peninsula
  • Personal Assistant part-time
  • 2 Nannies
  • Housekeeper
  • Vendors
  • Duties:

    • Handy-person take on tasks that don’t need to be outsourced; simple fence building or repair, checking irrigation, small house repairs, carpentry, lighting, etc.
    • Manage constructions projects for large grounds and homes
    • Projects to address: trees, garden design and upkeep, water management, agricultural, irrigation systems, road maintenance, fruit orchards, natural stream maintenance, propane, pest control (big four-legged ones, two legged ones and the little burrowing ones and the flying/crawling ones!), wells/pumps, power generator/back-up and fire suppression
    • Overseeing construction of a pool
    • Construction of a chicken coop and on-going care of said chickens
    • Help create vegetable garden and maintain
    • Create trails on property
    • Ongoing field management with goats?
    • Reporting monthly cost analysis and annual expenditures
    • Address each project with full analysis of cost, timeline and materials necessary; present for approval by principal
    • Analyze all present costs homes incur from utilities to supplies and determine if there can be changes made through “green” methods or other cost-effective techniques – example; solar and water capture
    • Set up and maintain systems/schedules in each home by creating a maintenance manual and household manual (where applicable) to create efficiency
    • Manage and maintain timelines and scheduling for projects with vendors and subcontractors
    • Create reports to update principals on status of each property and projects
    • Plan and execute budgets
    • Keep track of all expenses for tasks under the direct control of this position and submit to principal; organizing bills/invoices and approving invoice for payment via knowledge of the work the vendor performed and being aware of “padding” (time and costs)
    • Keep up on newly acquired contents/purchases for inventory lists and insurance records
    • Setting up contracts with subs such as housecleaners and mowers for on-going maintenance
    • Pets; feeding and vet care
    • Errands as needed
    • Preparing house for family arrival, stocking with foods and other items
    • Coordinating/completing furniture delivery and assembly

    Skills required:

    • Construction projects; new and renovations for home and grounds
    • Research and vetting efficient/experienced contractors and vendors for projects
    • Knowledge of computers (Mac and PC), household and grounds’ systems and more
    • Worked in high end homes managing extensive lands
    • Background and understanding of HVAC, AV, plumbing, lighting, extensive grounds, irrigation, water features, outdoor facilities, gardens, trees, roads, propane, pest control, generator and power supply and range land
    • Diplomacy – to be able to work with neighboring properties/principals as well as city/county offices to obtain permits and negotiate when needed
    • Gracious
    • Kindness
    • CONFIDENTIALITY IS A MUST

    Communication and work style:

    • Partner with principal
    • Work autonomously but collaborative with principals
    • Clear and concise – easy to talk to but not too much
    • Text or email
    • Create easy to read reports and task sheets
    • Takes initiative
    • Hands-on
    • Friendly personality with family/extended family and friends

    Package:

    • Top tier salary – open to the right person
    • Bonus plan
    • Health insurance
    • PTO
    • Holidays 9 national holidays off unless needed for events in which you will be given another day off

    Live-in Accommodations: This is not a live-in position

    Assistant to Chief of Staff for Family Office
    #896 Accounting and philanthropic support to COS in San Francisco Family Office
    Salary Open to the right person
    Relocation Not Applicable
    Location San Francisco
    Status Filled
    Job Summary

    Job Title: Executive Personal Assistant to the Chief of Staff for family office

    Location: Based out of San Francisco, CA

    Environment: Residential family office, informal but professional. Work with a long-term staff in support of the residences, principal, family and extended family. Ability to take direction from the principal and COS as well as working independently.

    This individual must have a history of working around confidential information and keeping all work and information as such.

    Residence: The main residence is in San Francisco and is approximately 10,000 plus square feet. Principal also has two other properties that need financial documentation and reporting.

    Staff:

    • Main Residence:
      • Chief of Staff – overseeing family office and philanthropic work
      • Two long term housekeepers in main residence
      • Household Manager/Personal Assistant
      • Grounds’ staff
    • Tahoe
      • Caretaker
    • Sonoma
      • Caretaker
      • Grounds crew (3 full-time)
      • Part-time housekeepers

    Schedule: Monday through Friday. Some flexibility with off-hours when needed due to principal’s travel or emergencies. Daily hours: 9 AM – 5 PM

    Duties:

    General – assisting COS and taking on various duties as requested by principal

    • Maintain financial reports to keep principal and COS aware of status of their entities
    • Assist with bookkeeping functions on QuickBooks
    • Become familiar with filing system for household accounts and tax-related materials
    • Possible IT support depending on expertise
    • Upkeep of FileMaker Pro database
    • Support COS by familiarizing yourself with all external relations; banking, investment, accountants and legal
    • Learn important colleagues and friends in principal’s life
    • Cross train in all departments for coverage

    Philanthropic

    • Upkeep of FileMaker philanthropy database and report preparation using both Excel and Filemaker database.
    • Assist with foundation/philanthropic correspondence – must be articulate and compose well written letters and memos
    • Collaborate with principal and COS on philanthropic and personal functions/events/parties
    • Help create website for family fund and keep up to date
    • Respond to and follow up with foundation-related phone calls, set up conference calls, invitations, etc.; keeping track and coordinating with the principal’s calendars and communicating with team on updates
    • Board meeting schedules; collection of data, reports, minutes and agendas for board committees
    • Learn philanthropy processing, tracking and filing systems and assist in keeping up to date

    Residential

    • If needed run errands and shop for supplies and personal items
    • Pitch in with staff when needed; last minute, special events or possibly when staff is out sick
    • Drive principal on occasion

    Skills required

    • Knowledge of the fundamentals of accounting and strong Math and Computer skills with meticulous attention to detail is required.
    • Mac and MS Office based office; demonstrated proficiency with Microsoft Word, Excel and QuickBooks, experience with Filemaker database is a plus.
    • Ability to work with grandfathered staff is mandatory!!!
    • Keeping principal’s confidentiality honored at all times – with in-house staff as well as outside vendors
    • Open to attending professional development workshops or classes (encouraged)
    • Love working autonomously as well as with a team in a private home or office setting
    • Past experience working as an assistant for C-level employer or as a personal assistant in a private residence or both
    • History of long-term employment
    • Friendly and flexible
    • Ability to talk to people from all walks of life; dignitaries to staff/vendors!
    • Excellent writing skills; grammar, watching for typos – auto correct, good proof-reader, eloquent and proper in execution as you will be writing for the principal
    • Good conversationalist, outgoing, positive attitude
    • Maintaining grace, style, protocol at all times
    • College degree and strong academic performance is a positive addition
    • Clean background check and verifiable references
    • Valid drivers’ license, auto insurance and reliable transportation

    Work style: Partner with Chief of Staff and Principal - please note though that much of the job will be assisting COS and often entails working alone.

    Package

    • Salary - Non-exempt status; rate of pay open to the right person
    • Overtime – time and a half
    • Bonus - discretionary
    • Medical insurance – California Choice - 100% Kaiser Gold B or that amount applied to other company-offered insurance
    • Vacation – two weeks
    • Sick days – complies with San Francisco sick-leave policy
    • National holidays – several off during the year – Christmas, New Year’s Day, Presidents’ Day, Memorial Day, 4th of July, Labor Day and Thanksgiving Day. (7) Generally household staff will plan vacation with Principal’s schedule.
    Overnight Personal Assistant
    #885 Overnight PA job in the city
    Salary Open
    Relocation Not Applicable
    Accommodations This is a live-out position but requires five nights at the residence
    Location San Francisco
    Status On-hold
    Job Summary
    Lovely employer in the city is looking for an Overnight personal assistant. The house has a full time day staff but needs someone overnight to attend to items the day staff didn't get to. This position would start at 5 or 6 pm– stay overnight – run errands, drive on occasions to appointments – basically be there to deal with anything that is required. They need to be calm in the event of an emergency whether medical or other type of emergency. Assist with computer needs, filing, wardrobe, food service and clean-up and pitch in where necessary. You are also expected to answer phones and doors; take in any packages etc. This position will end at around7-8 am. Anticipate Sunday - Wednesday night coverage – 3-4 nights a week. Hourly wage. If principal travels, you don't need to be there. The principal might travel extensively at times and you could be asked to join - potentially. You will be paid your base wage if the principal travels and they also have great benefits!! .
    Executive Assistant / Personal Assistant
    #877 Executive Assistant for busy bay area principal in office and residence
    Salary Open to the right person with full corporate benefits!
    Relocation Not Applicable
    Accommodations Not a live-in job but there will be an overnight at one of the locations in the bay area.
    Location San Francisco Bay Area
    Status Filled
    Job Summary

    Executive Assistant / Personal Assistant

    Employee’s work schedule will be Tuesday through Saturday - 9:00am-6:00pm

    CLIENT OBJECTIVE:

    To hire a professional Executive Assistant who will provide valuable support and assist the principal with her daily activities at the office and in her home.

    RESIDENCE DESCRIPTION:

    Office and home are located in San Francisco

    QUALIFICATIONS:

    • Extremely discreet and mindful of confidentiality
    • Excellent written and oral communication skills
    • Impeccable time management skills
    • Self-starter, take charge, proactive, sees problems and resolves them.
    • Flexible and able to accommodate changes in routine and plans.
    • Excellent computer skills (standard Microsoft Office Suite programs; internet searches/research as needed).
    • Efficient and accuracy of handling phones and guests
    • Reliable and punctual
    • Quiet and poised, amicable personality
    • Proactive and good at multi-tasking
    • Ability to work independently and as part of the team
    • Must be able to willingly accommodate needs of the principal
    • Be able to travel with the employer when necessary
    • Occasional overnight may be required
    • Well-groomed with excellent personal hygiene
    • Able to work legally in the United States
    • Valid driver’s license with a clean driving record
    • Excellent knowledge of San Francisco as some driving may be required in this role

    PRIMARY DUTIES:

    Schedule-Related Duties:

    • Maintain principal’s personal calendar
    • Confirm, schedule and reschedule appointments and meetings (i.e. beauty, fitness, medical, philanthropy, etc.)
    • Re-confirm meetings
    • Proactively schedule appointments
    • Keep principal on schedule and on point with accurate schedule at all times
    • Travel with the principal as required
    • Be prepared to work late before and after a trip and if necessary the weekend before
    • Interface with principal regarding scheduling implications of trip and travel itineraries
    • Make sure that the calendar has all important dates, i.e. family events, dinners, travel, social, etc.
    • Coordinate charity-related event activity with Foundation Director
    • Drafting of principal’s personal correspondence duties
    • Answer incoming calls with PA, screen calls, take messages, maintain call log
    • Schedule time for principal to meet with employees
    • Create daily schedule and remind principal of Birthdays and Anniversaries for the following day
    • Coordinate with Estate Manager on need-to-know schedule information

    Other Office Duties:

    • Answer incoming calls, screen calls and take messages
    • Prepare To Do List which includes phone calls to return, E mails to return etc.
    • Understand protocols for and lead the management of office database (entering new information, updating existing information)
    • Keep current folders on correspondence and website information for philanthropic and civic events and meetings
    • Keep a manifest of charity event RSVP deadlines and table listing deadlines
    • Set up conference room as required, ensure you check with principal for her requirements in regards to food and beverages
    • Serve the principal her meal on a tray – chef prepares usually on occasions you may need to place on plate etc.
    • Interface with principal regarding principal’s public e-mail account inquiries; compose and reply to incoming public e-mail account inquiries accordingly.
    • After Monday morning meeting with principal, meet with Personal Assistant to discuss work folder and distribute to other staff members per principal’s instructions.
    • Prepare the End of Day report and assemble the Day-End Packet for principal.
    • Process “outgoings”
      • Outgoing mail
      • Outgoing faxes
      • Outgoing FedEx, including tracking to confirm delivery
      • Other outgoing packages
      • Know and meet daily outgoing pick-up deadlines for outgoing mail and FedEx
    • Make sure that all appropriate documents are signed and properly routed post-signature.
    • Run errands
    • Book limousine services or other transportation as directed
    • Drive principal to appointments and events as needed

    Travel:

    • Travel-related duties; Duties may include:
      • Make airline, hotel, transportation reservations
      • Coordinate with flight operations and book private plane as requested
      • Prepare and present trip itineraries
      • Secure tickets and reservations for events
      • Schedule transportation needs for visiting family members and friends

    Flexibility, great organizational ability and confidentiality are of the upmost importance in this role.

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