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Title & description
Location
Status
Residential Caretaker /Estate Manager /Couple
#873 Residential Caretaker/Estate Manager or couple needed for family in Cherry Hills Village
Salary Attractive Salary DOE
Relocation Yes
Accommodations Housing provided on site
Location Cherry Hills Village, CO
Status Open
Job Summary

Title: Estate / Caretaker or Couple for prominent estate on large grounds in the Denver Metroarea.

Great family, good communicators, respectful of their team! They have a long term existing staff and highly respected list of vendors to support you and team with.

Position: can be a single estate manager / caretaker /property manager or a couple team.

Live-in accommodations: Lovely two bedroom house on property with all utilities paid, for employee/couple and family – so your commute is short!

Compensation: Salary is open DOE with health insurance benefits

Overview: Looking for the right person(s) with an extensive background in hands-on and managing property, landscaping, working in high-tech homes and handling facilities as well as irrigation, pools, water features, spa, tennis courts, extensive flower gardens and more. Accomplished in analyzing budgets, creating reports and keeping principal abreast of condition of property and its needs. Tackling and troubleshooting – start with a hands-on approach where applicable. Interior understanding and experience with HVAC, plumbing, painting, AV and security system.

Daily:

  • Walk inside and outside of property, checking for needed repairs and future renovations; make lists and report larger projects to principal with cost/timelines
  • Checking light bulbs, water levels, systems and conditions of flora
  • Overseeing automobiles and equipment; keeping everything in pristine condition, keeping records of maintenance and scheduling repairs and cleaning in accordance with principals’ standards
  • Keeping up on maintenance; scheduling, checking work, approving invoices
  • Create and maintain inventory for household, grounds and facilities
  • Maintain or create maintenance manuals and troubleshooting guide
  • Maintain list of approved vendors; researching new and talented vendors as needed
  • Communicate with principals to assess any of their needs beyond the normal property duties
  • Coordinate with the principals, guests and extended family’s visits or travel to arrange for larger projects
  • Care for two beloved large size dogs – must love dogs
  • Work with interior and exterior team, coaching and preparing them for any special needs of the principals beyond their daily tasks

Skills:

  • Talented in the maintenance of grounds, facilities, high tech international and external systems, understanding of vegetation, keeping healthy and groomed
  • Snow removal
  • Computer savvy; reports, budgets, documentation, emails, etc.
  • Great communicator, can speak to people of all levels; written and spoken
  • Solid negotiator
  • Highly confidential and experienced in setting up or working with security protocol for all staff and vendors

Qualifications:

  • Verifiable references from past employers
  • Solid background and credit check
  • Non-smoker and able to take a drug test as a requirement of employment
Estate Management
#866 Manager needed to oversee a large estate in the Hamptons
Salary Attractive salary DOE
Relocation Yes
Accommodations This is a live-out position
Location Long Island, New York
Status -
Job Summary
Management Position in the Hamptons Responsible for the management of a 10 acre compound with five residences in the Hamptons (approximately 45,000 sq. ft.).Current full-time staff includes 4 housekeepers, an office assistant and a property assistant. Additional staff is brought in during the summers when the family is in residence. Job duties include but are not limited to the following: Communicates daily with absentee employer to ensure that the facilities and grounds are maintained to employer's expectations Responsible for hiring, training and scheduling all of the housekeepers and laundress. Controls a large discretionary spending fund to pay for all costs related to housekeeping, property maintenance, contractor work and long-term contracts. Maintains an exact record of expenses and reconciles charges as need The manager works closely with the chef and employer to plan meals and coordinates all aspects of holidays and special events Ensures that all guests of the employer are comfortable and that all their special needs are met Responsible for planning and supervising building and grounds maintenance, remodeling projects and facility upgrades Assistant General Manager Responsible for the facility and grounds maintenance programs In charge of maintaining the overall appearance, quality of work and security of the estate Manages a facility maintenance budget in addition to helping the Estate Manager in main residence maintain the discretionary budget allocated each year Works to assure that all guests are comfortable and have everything they may need for a pleasant stay Responsible for maintaining all of the automobiles, equipment and technology infrastructure of the estate Works with the property architect and interior decorator on all designs and remodels Coordinates and ensures the timely completion of all work performed on the property Walks the property daily to identify routine maintenance needs and to ensure the overall security of the property Salary and benefits DOE Full corporate benefit package Relocation package provided This is a live-out position
Hands-on Household Manager / Property Manager
#864 Hands-on Household Manager / Property manager is needed for Peninsula home
Salary Attractive Salary DOE
Relocation Yes
Accommodations This is a live-out position
Location Peninsula of the San Francisco Bay Area
Status Open
Job Summary

Job Title: Hands-on Household and Property Manager

Location: Peninsula of San Francisco Bay Area, CA

Schedule: Flexible and as required

Home Environment: Casual but professional. Quiet, respectful home with minimal “service” requirements; prefer invisible service – maintaining the home/grounds daily to allow principals to live as they desire.Minimal interaction with principals.Security and confidentiality paramount.

Overview: The family is currently living in a6,000 sq. ft. home and will be moving into their new 12,000 foot main residence on a one acre property by the end of February.They have a long term staff in other locations as well as a family office for support.They need someone to oversee and perform hands-on duties. Actively monitor the property, grounds and home. This position will work with an assistant household manager and other staff members at the family office to manage the life stylestandards that the principals haveestablished.Excellent communication with the team is of essence; whether by email/text/phone or meetings.

They have chosen to surround themselves with wonderful people. They expect that all of their staff will put on a polite face as they represent the principals in public.This includes the family, extended family, friends, guests, staff and vendors.The principals favor discretion at all times as well as highly valuing confidentiality.It is important to keep their privacy honored at all times throughout the hiring process and once in the position.

They currently have a hands-on Household Manager / Property Manager that is looking to relocate out of the area.

Support staff:

General Manager Assistant Household Manager Family office support staff

Duties:

Hands-on overseeing and maintenance of property and house Shopping and stocking house and property Walk through house and grounds daily; pick-up, organize and clean; deep cleaning rotation Driving principals on occasion Errands and shopping Packing and unpacking for travel Closet organization; shoe care and wardrobe care Maintain automobiles; records, cleaning and maintenance Oversee vendors creating a happy environment Report directly to General Manager Utilization of handheld devices and computers for communication with General Manager Create task sheets, reports, research on property’sneeds Monitor household cost/energy saving methods; research and report new ideas Keep track of monthly expenses Research, authorize and hire or maintain approved vendor list Work with vendors; overseeing their work and approving invoices Maintain household manuals Upkeep of inventory lists for shrinkage and insurance purposes Manage wine collection; receiving and stocking along with maintaining temperature controls Understand and maintain household technology systems: security, lighting, climate, AV, HVAC and others

Responsible for property’s internet connections, telephone connections, cable/satellite equipment, computer systems, printers, wiring and wireless networks – overseeing and with the aid of technicians

See to all guest care; liaise with General Manager and other staff to assure to their comfort, rooms readied, special needs/foods, travel, car, activities, etc.

Pet care

Entertaining one-two times per month;larger dinner parties will be catered and overseen by Household Manager to assure the smooth running of each event(From casual barbeques to formal dinner parties, brunches and cocktails)

Uphold proper protocol, maintain a high level of security, confidentiality and privacy for principals, family and guests

Maintain an ethical business-like environment with a warm, inviting and friendly demeanor at all times; in the home and office

Attend meetings as necessary, meet financial review reporting deadlines

Main emergency contact person for property

Skills required:

Ability to run home and grounds with minimal or no interaction with principals; take direction from General Manager and execute “invisible” service

Understanding of privacy and respect principals’ desires for their“solitude”

Casual with an eye for detail (picking up lint or a piece of paper when walking by)

Anticipate principals’ needs and execute with ease

Flexible with work days and week; rearranging schedule as principals’ needs change

Intelligent, knowledgeable, quick to grasp new things

Sense of humor, not ego driven

Ability to resolve issues

Good listener with the ability to understand, clarify and resolve issues raised by coworkers, vendors and principals

High level of experience with computers – Windows 7 OS, household systems and more

8-10 plus years experience in high-end homes/long-term or a hotel background

High level of intelligence, clear and concise communicator

Quick paced, fast thinker – work with a sense of urgency

Multi-tasker

Self –starter/self-motivated but with ability to take direction from General Manager

Background or knowledge in maintaining high tech home, grounds, irrigation, spa/pools, mold and fungus control, flower gardens, pest control, propane, natural steam maintenance, drainage, fire protection, wildlife, vegetable gardens, wells and pumps, vineyards, HVAC, AV, lighting,other household systems, tennis courts, solar, power back-up and more

College degree is desired but believes that experience is also important

Execute extreme level of confidentiality

Diplomacy

Gracious

Kindness

Invisible service execution

Work style: Partner with General Manager

Package:

Attractive salary DOE Bonus on merit Health, dental and vision insurance (premium fully paid by employer) Life insurance policy (1x earnings) 401K with 6% matching 3 weeks vacation and 3 floating holidays Office space in family office Yearly reviews conducted Caltrain Pass Reasonable relocation costs to be determined

Live-in Accommodations: This is not a live-in position.

Personal Assistant
#856 Detailed Personal Assistant needed to report to the principals
Salary Attractive salary DOE
Relocation Yes
Accommodations This is a live out position
Location Scottsdale, AZ
Status -
Job Summary
Position title: Personal Assistant Reports to: Principals and VP of Hospitality and Events Exempt/Non exempt: Exempt Location: Scottsdale, AZ Description: The Personal Assistant will provide administrative assistance, personal service and concierge type duties for the Principals. The ideal candidate will be service-oriented, proactive, stylish, savvy, and worldly. The scope of this position is very broad and responsibilities will vary – must be flexible and willing to get the job done. Responsibilities:
  • Manage a busy calendar of events, appointments, meetings, and travel both personal andbusiness related
  • Independently research and prioritize incoming issues and determine appropriate course ofaction.
  • Run errands, route mail, accept personal deliveries and manage expenses
  • Assist with event coordination of personal events.
  • Communicate regularly and promptly with Principals to keep them well informed
  • Work with office staff and household staff to handle every aspect of complex travel logistics.
  • Research and provide information on travel destinations, local features such as shopping, dining,nightlife, theater and recreational destinations
  • Travel with the Principals, oversee all travel arrangements before and during travel; Problemsolve and handle all obstacles along the way
  • During travel provide the following; butler and concierge services, light housekeeping in room,manage laundry, general dog care to include picking up after and feeding
  • Packing and unpacking of clothing and other personal items.
  • Ability to work long hours, travel on short notice and have a valid Passport
  • Manage personal correspondence; order and organize stationary supplies, ensure written thank you notes and emails are sent in a timely manner, draft emails and follow up with importantc ontacts to keep key relationships active
  • Maintain good rapport with all contacts internally and externally.
  • Provide other duties and services as needed or requested by Principals
Experience and Education Required:
  • Bachelor’s degree in hospitality or business
  • At least 5 years of experience in personal service or a hospitality related field
Skills and Character Traits Required:
  • A professional, positive and flexible attitude
  • Detail oriented, organized and a passion for providing service
  • Knowledgeable in researching, organizing and preparing complex travel itineraries
  • Excellent time management and communication skills with the ability to organize, prioritize,plan and work without direct supervision
  • Ability to juggle multiple priorities, creatively problem solve and think on your feet
  • Ability to deal with all types of personalities ranging from the general public to high-levelexecutives and celebrities
  • Advanced analytical and research skills
  • Dedicated, hardworking, upbeat, positive and happy to be at work
  • Outstanding telephone and social media etiquette
  • Strong sense of urgency, proactive and anticipatory – always stay 10 steps ahead
  • Knowledge of fashion, fine wines and food
  • Contacts in the travel and fashion industries
  • Extremely resourceful and efficient
  • Impeccable follow through skills
  • Respectful of boundaries
  • Presentable and stylish
  • Pet friendly, fond of dogs
  • Drug free and physically able to perform the duties of the position
  • Ability to handle confidential information in a discreet and professional manner
Salary and benefits: Attractive salary DOE Corporate benefit package Relocation package provided to successful candidate
Executive / Personal Assistant
#854 CEO is looking for a first class Executive/Personal Assistant in his office
Salary Attractive Salary DOE
Relocation No
Accommodations This is a live-out position
Location Mid-town, New York
Status -
Job Summary

POSITION DESCRIPTION

Position: Executive/Personal Assistant to CEO

Location: New York City (Midtown East)

This candidate will provide first class executive and personal assistance to the CEO in his family office which is focused on business, investments, philanthropic and progressive political endeavors working in a fast paced and dynamic, small office environment with significant interaction with high level VIPs in the business, arts/education and political communities. The position requires the ability to anticipate next steps, think creatively, be innovative, solve problems and take a broad perspective in order to make the CEO’s life easier. The successful candidate must be highly intelligent, dynamic, tech savvy, confident, anticipatory, a multi-tasker, exceptionally well-organized, resourceful and service-hearted.

The essential functions are:

  • Manage and optimize calendar – Microsoft Office Outlook. This is of the utmost importance and requires extreme attention to detail and follow up skills as well as high level of understanding of context of meetings and profile of attendees in order to schedule appropriately. Calendar personal appointments in addition to business meetings and telephone calls.
  • Ensure accurate communication of schedule at all times in addition to daily review of upcoming schedule at end of each work day and coordination of schedule with spouse’s assistant and driver when needed.
  • Feel confident in asking questions when you are not sure or don’t know
  • Coordinate all travel, both domestic and international, ensuring ease, efficiency, and operational connectivity throughout
  • Take initiative to plan in advance of travel and ask appropriate questions to properly accommodate needs and be accessible as needed when CEO travels occasionally to other time zones
  • Be knowledgeable of and current about new restaurants, hotels, travel plans, events, etc.
  • Creatively research various initiatives whether charitable, political or business-related for the CEO and prepare high level profiles of meeting attendees using tech savvy skills
  • Handle miscellaneous items in the office including ordering lunch, stocking beverages, greeting visitors, etc.
  • Set up conference rooms for meetings, arrange for refreshments and clear room after meetings
  • Manage personal projects such as tracking and submitting medical claim reimbursements; preparing expense reports; holiday card list; etc.
  • Coordinate and oversee IT needs for CEO and personal residences including maintaining schedule of all personal IT devices and vendors
  • Coordinate and manage events, lunches and dinners for various business, charitable and politically related events
  • Develop strong rapport with team members while demonstrating flexibility and willingness to assist co-workers at all times
  • Order office supplies, make sure all office equipment is fully functional at all times and provide general administrative support such as overnight mailings, copying, etc.
  • Be willing to help with personal tasks that could include gift buying, wrapping and occasional errands.

Required Skills:

  • Bachelor’s degree and seven to ten years’ related experience working with high profile executive required
  • EA/PA Private Equity office experience highly desired
  • Personal Assistant experience strongly preferred
  • Demonstrated ability to take initiative, anticipate needs and exercise independent/sound judgment
  • Tech savvy skills for personal and business research
  • In-depth knowledge and proficiency of MS Office, Apple products, Adobe, Dropbox and Skype/Google Hangouts, strongly preferred
  • Excellent communications and interpersonal skills; excellent people and project management skills
  • Acute attention to accuracy and detail in all aspects of responsibilities
  • Excellent ability to prioritize work
  • Excellent planning, time-management, and organizational skills –fast-paced environment
  • Able to handle sensitive information with a high degree of confidentiality
  • Ability to work full-time Monday-Friday 9AM-7PM and be available via email after hours/weekends in order to respond to any occasional time sensitive items.

You might be a fit if you are…

Intelligent & Quick Thinking Mature, Honest, Loyal, Discreet & Builds Trust Tech Savvy Interested in the arts, service learning projects and progressive politics

Self-Driven to Achieve Results & Stretch Goals Always Helpful & Delivers Solution-Oriented Results Absolutely Responsive with Accountable Ownership Fully-Engaged Resourceful

Household Manager
#853 Household Manager for a warm and active family of six.
Salary Attractive Salary DOE
Relocation Yes
Accommodations This is a live-out position
Location Los Angeles, CA
Status Open
Job Summary

Job Title: Household Manager

Location: Los Angeles, CA

Schedule: Typically Monday through Friday 9:00 a.m. to 6:00 p.m. but flexible for family needs and activities.

Home Environment: Informal but professional, organized, efficient, caring and happy. They are a busy fast-paced, upbeat and fun family of six.

Overview: This is an evolving position for the family. They are looking for an employee that will grow with the family and stay for many years. They have had long term staff and will increase as needs evolve. They need someone to oversee, manage and actively monitor their Los Angeles home, property and staff. This person will maintain and develop household systems and handle the daily needs of the family. This will include maintaining and building support/back up staff and vendors, maintaining excellent communication between family, staff and vendors to bring the level of service to the principals lives that they are looking for.

They have chosen to surround themselves with wonderful people. They expect that all of their staff will be professional while maintaining proper and kind protocol with the family, extended family, friends, guests, staff and vendors. The family favors discretion at all times as well as highly valuing confidentiality. It is important to keep their privacy honored at all times throughout the hiring process and once in the position.

The main residence is in Los Angeles. Additional remote residences are in Hawaii, Colorado and Connecticut and are managed by local property managers and require limited coordination.

The following personnel currently support the family in Los Angeles:

  • Three housekeepers
  • Two gardeners and landscaping company support
  • The family is looking for someone who is self-motivated, very organized, and has strong multitasking capabilities. The ideal candidate will have excellent judgment and will be comfortable making decisions on behalf of the principals. The family is looking for strong communication and people management skills. Ideal candidate enjoys children and dogs.

    Duties:

    • Manage daily operations of primary residence
    • Maintain and set up systems to create efficiency
    • Create task sheets and punch lists to keep track of household activities, maintenance and progress
    • Coordinate weekly meetings with principal; keeping them up to date on projects and progress, taking on new projects, reviewing calendar and future needs
    • Manage house and grounds
    • Oversee and respectfully manage staff and vendors, cross-communicating with staff as needed, creating a team environment
    • Mentor existing staff, providing training and coaching as needed
    • Oversee hiring, training or termination of staff when required
    • Schedule all staff and maintain online calendar noting vacation time
    • Responsible for accounts payable and payroll
    • Manage and maintain project, event and construction timelines for projects with vendors and subcontractors
    • Understand and maintain smart home technology and be able to trouble shoot / work with vendors on these systems
    • Train and keep staff updated on security
    • Manage home network
    • Keep NDA logs for all service providers coming to the house
    • Address each project with full analysis by providing multiple bids, costs, timelines and materials necessary; present to principals for approval
    • Set-up and maintain household manuals
    • Responsible for the coordination of service providers for homes in Brentwood
    • Manage all guest care; liaise with family and extended family members to assure their comfort, rooms readied, special needs/foods, travel, car, activities, etc.
    • Provide concierge service by researching and booking restaurants, theatre, sporting and travel as needed
    • Plan events with principals and staff to assure the smooth running of each event
    • Manage gift list, holiday card list, gift shopping; keeping list of creative gifts for future giving

    Skills required:

    • High level of experience with computers, household systems and more
    • Past experience working in high-end homes
    • Previous experience managing staff with a good track record for long term employment retention of team
    • High level of intelligence, clear and concise communicator
    • Excellent driving records, skilled and safe driver
    • Enjoys children and pets
    • Organized and quick paced
    • Multi-tasker
    • Self –starter/self-motivated but with ability to take direction from principals
    • Background in managing construction projects and other household systems
    • Execute extreme level of confidentiality
    • Diplomacy, graciousness, kindness
    • Sense of humor, even keeled
    • Management with a smile and great understanding

    Work style: Partner with principals

    Package:

    • Attractive salary DOE
    • Bonus based on merit and longevity
    • Health insurance
    • Vacation/holidays

    Live-in Accommodations: This is a live-out position

    Locals are preferred

    Bookkeeper
    #851 Bookkeeper for family office in mid-peninsula of San Francisco Bay Area
    Salary $75 - 90K DOE and full amazing benefits
    Relocation Not Applicable
    Accommodations Not a live-in job
    Location San Francisco Bay Area
    Status Filled
    Job Summary

    Bookkeeper for Family Office on theSan Francisco Peninsula Great team to work with. Long term staff. Primary Responsibilities:

    ~Financial analysis of monthly, quarterly and annual accounting close which includes review of managementfinancial reports, preparation of supporting schedules and reconciliation of balance sheet and incomestatement accounts

    ~Reconciliation of bank statements

    ~Posting of journal entries

    ~Payroll for multiple entities, 401(k) management – contributions and true-ups, and employee expensereimbursement

    ~Cash management responsibilities (checks, wires, credit card payments)

    ~Corporate credit card reconciliations

    ~Quarterly and annual reporting requirements,

    ~Prepares budgets and forecasts, including budget to actual results

    ~Supports the preparation of internal reports, including monthly financial statements

    ~Expense and financial reporting

    ~Concur expense processing and administration

    ~Works with the team to ensure sound accounting practices and adequate internal controls arein place

    Skills/Qualifications:

    ~General Accounting / General ledger experience

    ~Strong working knowledge of QuickBooks

    ~Exceptional attention to detail, knowledge of reconciliation and general ledger entries

    ~Proficiency in MS Office Suite, including intermediate to expert Excel skills

    ~Experience in monthly close and year end process

    ~Ability to manage multiple projects concurrently with minimal direction

    ~Keeps abreast of industry developments, including but not limited to, changes in regulations and technology

    ~Candidate must be a motivated self?starter and possess excellent communication and inter?personal skills

    ~Knowledge of ADP TotalSource (PEO), Concur (T&E), and Fidelity (401(k)) a plus

    ~Prior experience with family offices will receive priority Package: ~Excellent salary with bonus at year end based on performance with corporate benefits for employee and family fully paid along with other perks

    Executive Assistant / Personal Assistant
    #847 EA/PA for a Private Equity employer working in office and overseeing homelife
    Salary $130K plus plus plus for the right person
    Relocation No
    Accommodations This is not a live-in position
    Location Peninsula of San Francisco
    Status Filled
    Job Summary

    High level EA/PA for a private home and the principal's office - peninsula. Oversee the smooth running of an 8,000 sf home and the principal’s administrative needs in his private equity company. Mister and Missus both work and there are two elementary school aged children.

    • Managing calendar for personal and business
    • Travel for personal and business
    • Managing home vendors; reviewing invoices, scheduling, monitoring their work
    • Efficient/organized and pro-active administrator -step in, see what needs to be done and make it happen
    • Work with existing staff - creating a team environment, and scheduling everyone to assure the principals and their children's needs are covered
    • Work with Mister in his office (private equity); handling calendar, travel, communication, reports, whatever needs to be done as a traditional EA
    • Lots of back and forth keeping everyone on track
    • This takes a strong pro-active and organized person to manage the day to day and see into the future as well to clear the path for everyone.
    • Setting up systems in home; creating manuals for maintenance, house rules, family’s likes/dislikes, guest manuals and more
    • Working with the vendors that built the home, creating a “dummy’s guide” on how to operate the high tech home
    • Creating task lists for events and orchestrating events; mostly family functions now – keeping up on interesting decorations and themes for future events
    • Gift lists, gift ideas, keeping track of who you gave what to each year
    • Gift purchases and wrapping
    • Home purchases, stocking and inventory list
    • Database upkeep and holiday cards
    • Travel arrangements, creating itineraries, keeping up on cool places to go with the family
    • Reservations for dining, entertainment; keep up on all the new trends in locations the family travels to
    • Inventory lists
    • Daily logs, updates and such for the principals
    • Coordinate and work with the nanny (new hire) keeping up on play dates, appointments, schedules and such
    • Computer savvy, tech savvy, past experience working in a high-tech home/estate
    • College educated is an added bonus!

    They are a lovely family with good communications, high standards but not micro-managers!

    GREAT salary, insurance benefits

    846
    San Francisco Peninsula
    Open
     
    Nanny Manager
    #846 San Francisco Peninsula
    Salary High level salary open to the right person
    Relocation Not Applicable
    Accommodations Not a live-in job
    Location San Francisco Peninsula
    Status Open
    Job Summary

    Nanny/manager overseeing the team of nanniesforvery young children. Educationally focused, working out of the family office - not really any hands on nanny work beyond coaching and training unless they are short on staff on that day. Think of this as a child development job. Handling calendars, appointments, scheduling activities, assuring that there is always coverage for the children,communicating with the family, child development, travel coordination and more. Preferred BA in Child Development, Child Psychology or equivalent in experience. Multiple years of working with children of varying ages from newborn through teens. Good team member and a good team lead. Computer savvy - important for reporting and communicating with family and team. Excellent driving record. Basic safety. Highly confidential and private - protecting the family at all times. Warm, intelligent, polished ~ gracious. Salary excellent!!! Benefits excellent!!!

    Household Management Couple or Household Manager/Cook
    #844 HM/Chef or HM/Chef couple desired to manage LV compound
    Salary Attractive salary DOE
    Relocation Yes
    Accommodations Separate housing provided
    Location Las Vegas, CA
    Status Open
    Job Summary

    Household Manager/Cook Job Description or Management Couple/Cook for couple in a large estate in Las Vegas

    HM Reporting: The Household Manager reports to the Principals HM Range of

    Responsibilities:

    Set & maintain service standards

    Set & maintain housekeeping procedures for the home

    Write & upkeep household standards manual & household procedures manual

    Staffing: - hiring, firing, orientation, training, mentoring, coaching, development, compensation, accurate record keeping, on-going management of staff to meet service needs of household and administrative functions.

    Vendor & Contract Negotiations plus Management - negotiate and manage contracts - supervise work and review invoices for all outside services providers, including screening and overseeing vendors/contractors

    Property & Systems Management: - scheduling for all maintenance, staffing, accounting and services needed for the property - systems & procedures protocol development for all buildings

    Budget Preparation - prepare budget and time sheet approval for payroll

    Security & Safety - overseeing security for the household and family Cooking - family meals and entertaining, healthy foods and vegetarian occasionally Setting/Serving table

    Other Duties - greeting andserving guests, chauffeur duties, chef duties, maintaining vegetable garden, Various errands (shopping, dry cleaning, repairs) administrative duties/filing, organize medical bills, household inventories, maintaining vehicles

    Package Live on property in 1,000 sf lovely apartment Car for business use only Excellent salary and health insurance stipend PTO

    Family Assistant / Child Educator
    #826 Family Assistant - childcare /educator
    Salary Open DOE
    Relocation No
    Accommodations Not a live-in job
    Location Mid Peninsula Bay Area
    Status Open
    Job Summary

    They are a really nice and respectful, highly intelligent, system oriented, organized family of 4, two children in elementary school. Just moved into their newly built, high tech home in Atherton of 8,000 sf. They will need help with the children, pick up, homework, activities, etc. Also pitching in with the lady of the house on organization of the home and their lives.

    Details:

    • 12:00 to 9:00 pmshift, be flexible and open to changes depending on the needs and situation with the family
    • Support of a full-time housekeeper, chef and personal assistant
    • They will give you a stipend towards health insurance
    • Salary open for the right person

    This is a combination position of family assistant and childcare. You will help with the children, homework, play dates, activities, motivation and growth, and healthy snacks/meals. Work with parents in finding out goals for children and keep the same style of parenting they have.

    Other duties will be working with the team to help create or maintain systems to streamline their life in their new home; organize, systems set up, household manuals created, to do lists, task lists, check lists for their events/travel, etc, inventory lists, - much of this will be child related. The chef/cook will have snacks ready for the children so all you will need to do is make sure they have what they need and if friends are over, you have planned that out too. The family is vegetarian and like Indian food as well as all international cuisines. Healthy, seasonal, local....you know...good food.

    Personality traits:

    • Self starter
    • Excellent at organization
    • Attune to emotional well being of children
    • Open to taking direction and feedback
    • Multi-tasker
    • Tech savvy
    Estate Manager / Personal Assistant
    #824 Warm and kind family in the city looking for extremely savvy PA/EM
    Relocation No
    Accommodations Not a live-in position
    Location San Francisco
    Status Filled
    Job Summary

    Family of four (two school age children), creative, detail oriented, kind and warm is looking for a "match" for their next Personal Assistant / Estate/household Manager

    San Francisco main residence is approx. 10,000 sf with 2 housekeepers, a chef and drivers

    Hawaii property is approx. 10,000 sf on multiple acres of land with caretaker, grounds staff and part time chef.

    • You will also be responsible for the completion of household manuals, maintenance manuals, inventory lists, guest manuals and even daily check lists
    • They need someone proactive making sure all the systems of organization are in place
    • Family is very organized, everything is calendared and scheduled - your responsibilities are to maintain the calendar, rescheduling when needed and setting reminders
    • Overseeing repairs, maintenance and construction projects
    • Travel arrangements; preparing house for arrivals and departures as well as readying the family for their trips - travel check lists and possible packing/unpacking
    • Coordinate big and small events, keeping up on all details and planning for guest arrivals - work the event as needed
    • Handle philanthropic activities
    • Work with family for all private travel arrangements
    • Vetting and maintaining good relationships with vendors; seeing to their work and giving the final approval on the invoices making sure they match the work and the time the vendor was on property
    • Guest care; assuring rooms are ready, special accommodations are made for their visit, reservations and activities as requested
    • Keep up on all cool/great gifts and wrappings for holidays and events; keep track of what was giving in past years as to not repeat
    • Keep up on all new restaurants
    • Keep up on all new/cool places to travel that might interest the family
    • Managing database contacts
    • Handling phone, email, insurance, bill pay, calendar and many other administrative duties
    • Mac household - must be tech savvy
    • You will be the point person, overseeing the staff and making sure the family is cared for

    • Open to all backgrounds, but have strong preferences for someone who has worked in an environment with a high level of sophistication and service; hospitality, any service industry, administrative/support roles, etc. • The ideal person will be able to work autonomously and with a small permanent household staff

    • They should be eager to jump into anything when needed and make good judgement calls

    • They should have a positive attitude, impeccable skills with high attention to details, and the ability to communicate with a diverse set of people and levels

    • Very warm, personable and kind family

    • Understanding protocol, being efficient and interactive but knowing how to allow for family private time away from staff intrusion

    • Long term staff - be able to work with and team with - assess their skills and talents long before "telling them what to do"

    Excellent salary and full benefits.

    Chef
    #818 Vegetarian Chef needed - International Cuisines
    Salary Open
    Relocation Not Applicable
    Accommodations not a live-in position
    Location Atherton
    Status Open
    Job Summary

    Full time chef needed for Atherton family of four. Two elementary school aged children with verybusy working parents. Lovely new home with all new kitchen components! They are vegetarian and like Indian and Asian food but also enjoyall international cuisines. They are (as all of our families are) into healthy foods. Schedule will be M-Fmid-day through the evening for shopping/cooking/serving and clean-up. Occasional weekends depending on events. They love their deserts too; fruit and pastries! Prep breakfast for the next day, pack lunches, prepare lunches if someone is home, cook multiple course dinners for parents and guests and simpler meals for the children. Snacks for when the children get home from school.The family also likes food cooked for the weekends on Friday and left with labels so they know what is available. Standards are of course towards a quiet and private environment for the family. Keeping things clean but quietly out of their way while they are dining. Set table, family style and plated some nights. Obviously high end for entertaining. Salary is open to the right person. They do offer a stipendtowards health insurance.

    Household Concierge / Steward
    #815 The family is looking for a hands-on Director of Concierge
    Salary Attractive Salary DOE
    Relocation No
    Accommodations This is a live-out position
    Location New York City
    Status Open
    Job Summary

    Land-based Chief Stew (CS):

    Position Description:

    This position reports to the Estate Manager (EM). This unique position is a hybrid role encompassing work in the following categories: chief stewardess, butler, house management. The CS travels to various properties and destinations where the family is staying and works from these locations. At these various properties and destinations, the CS is responsible for: (i) maintaining a clean, organized, and meticulous home and ensuring that the home, logistics, and operations are running smoothly (ii) meal service and packing/wardrobe (iii) real time implementation of principal’s requests for all of the principal’s personal needs and comforts and (iv) supervision of housekeepers. This unique position will interface directly with the principals and continuously with the EM, principal’s assistants, and family office to coordinate logistics or topics that involve home and office.

    Service and Chief Stewardess Responsibilities:

    • Meal service: provide meal set-up, serve meals (formal and informal), and bartending services for family and guests
    • Ensure that each residence has a consistent feel and that the housekeepers and seasonal staff understand the principal’s preferences
    • Ensure that homes are properly prepared and ready for the principal’s arrival; home should be meticulous and in working order prior to principal’s arrival
    • Coordinate seasonal moves to other properties and ensure easy transitions between residences for both family and staff
    • Oversee wardrobe maintenance and inventory of loan items
    • Pack principal’s clothing and personal items and send in most efficient manner to destination prior to their arrival
    • Create and maintain electronic packing inventory for each trip so it’s quick and easy to retrieve and review the items that were sent
    • Unpack clothing and personal items and place items in the appropriate place for principal’s comfort
    • Provide personal and concierge services to guests and support for activities/events
    • Oversee and manage guest arrivals/departures including special requests, food, etc.
    • Events: CS will lead event execution and work closely with Principal’s Personal Assistant (PPA) and principal on organizing/executing events
      • Review and comprehensively understand all aspects of the event; complete Event sheet and share with team
      • Oversee: food and beverage, table setting/service, décor, flowers, rentals
      • Coordinate additional staff and/or vendors as required
      • Supervise set-up and ensure smooth running of the event including temperature, lighting, music, talent/guest speakers
      • Act as point of contact for event

    Butler/House Manager Responsibilities:

    • Daily survey of the home and the interiors of all the dwellings
    • Develop and maintain an interior cleaning schedule for regular and deep cleaning for all properties
    • Supervise the quality of housekeeper’s work and conduct daily inspection of interiors
    • Assist the housekeepers with specialty cleaning or household projects
    • Train housekeepers to implement the highest of standards at all residences and on cleaning procedures
    • Ensure that each residence is stocked with the principal’s desired toiletries, personal items, cleaning products or anything requested by the principal
    • Oversee inventory of household items, personal products, office supplies, linen closets and ensure all inventories are organized and current; maintain electronic inventory
    • Manage online accounts, i.e. Amazon, etc.
    • Organize storage areas and maintain inventory
    • Shop for household items and run errands
    • Advise all interior staff on upcoming household activities including events, guests, and timing of particular activities so house operations can run as smoothly as possible
    • Represent principals in gracious manner when interacting with vendors, answering the phones and doors, taking messages, and receiving deliveries
    • Create floral arrangements and installation of seasonal/holiday décor
    • Oversee the care of the dog
    • Oversee exercise/activity equipment: maintenance, inventory, kite equipment, hunting bows, bicycles
    • Lead staff briefings and provide orientation for staff new to a property on topics like: safety, emergency contacts, calling procedures, location of fire extinguishers, tour of home and dwellings, alarms, home systems, etc.
    • Participate in interviewing new staff when requested by COO
    Personal Assistant / Household / Estate Manager
    #790 PA/HM for couple in San Diego
    Salary $100,000 plus DOE
    Relocation No
    Accommodations Not a live-in job
    Location San Diego
    Status Filled
    Job Summary

    Job Title: Executive Personal Assistant/Household / Estate Manager

    Location: Based out of family home in San Diego, CA

    Schedule: Monday through Friday, but with a 24/7 mentality - flexible when needed due to travelling and also preparing employer’s family for activities, travel and other needs as well as non-scheduled emergencies

    Environment: Casual/Informal but professional; work with team (including family office director), reporting to principals

    Overview: This is a new position for the principals. They are looking for a strong administrative Executive Personal Assistant/Household Manager to coordinate and oversee the administrative tasks associated with their properties and daily life.

    Your job is to assist with the day-to-day administrative tasks, travel arrangements, accounting, supervision of staff, management of properties, security and special projects. Your job is to assure that all needs are met and that you enable the principals to focus on their lives.

    The principals have chosen to surround themselves with a wonderful team. They expect that this person will put on a polite, positive face as they represent the principals to the public. This includes the principals, family, extended family, friends, guests, all staff and vendors. The principals favor discretion as well as highly valuing confidentiality. It is important to keep their privacy honored at all times throughout the hiring process and once in the position.

    Residences:

    • The main residence is in San Diego and they are building a new home locally
    • Present main residence 3,500 sf
    • New home 6,500 but growing to 8,000 sf
    • Rental home
    • 4,000 sf home in Hawaii

    Duties:

    • Be available for any needs the principals have
    • Run errands, shopping, organization of home and office
    • Stocking house; shopping for basic items needed to maintain home
    • Create and maintain inventory lists for areas of importance to principals; wine, pantry, basic house stock, etc.
    • Supervise house maintenance person – develop work protocols for daily schedule, lighting, stone upkeep, painting, landscape, car detailing, appliances, special projects and all other work associated with the maintenance of the house.
    • Walk house and grounds daily to check on facilities, lighting, maintenance needs, etc.
    • Develop maintenance manuals for homes, monitor maintenance timelines
    • Develop daily and long term house cleaning manuals (what to clean, when to clean, how often, standard of cleaning and cleaning projects when principal is away)
    • Develop a plan for organizing the house (seasonal storage, entertaining items)
    • Supervise staff and vendors in homes; housekeepers, grounds crew and project workers
    • Oversee and manage the maintenance and upkeep of homes with established vendors; pool, pest control, generator/back-up power, household repairs (painting, windows/gutters, stone care, irrigation, AV, HVAC, computer/internet systems, etc.)
    • Check vendors work to assess if the job was completed to the standards the principals expect; double check that things are working correctly
    • Research and vet new vendors as needed; briefing on household standards and protocol when on the job
    • Pitch in with staff when needed; last minute, special events or possibly when a team member is out sick
    • Prepare principals’ home; set-up residence for arrival and close after departure – stock refrigerator
    • Handle domestic and international travel arrangements
    • Travel research; new places and accommodations, adventures, entertainment and more
    • Create seamless ease in travel for fun and business
    • Ship items when necessary to other residence
    • Working with family office director on insurance for home, health, auto, etc., making sure policies are updated when new items are acquired, sold or circumstances change
    • Upkeep of inventory lists for insurance purposes
    • Coordinate with CPA regarding bill pay, reconciling credit card statements and expenses related to homes to ensure expenses are properly billed and are paid on time
    • Handling mail, notifying principals of important information as it comes in
    • Respond to and follow up with phone calls, invitations, etc. in a timely manner; keeping track and coordinating with the principals’ calendar
    • Work with the principal on gift ideas, purchasing, wrapping and shipping during year for annual birthdays, anniversaries, holidays; keep track of items given each year as to not repeat
    • Handling calendar, making appointments, follow up and reminders
    • Maintain daily and weekly communication with principals via “Daily Log” or other method to keep principal aware of the many details for each home
    • Car maintenance, registration, and cleaning
    • Oversee all remodeling projects at properties
    • Manage and maintain timelines and scheduling for projects with vendors and subcontractors
    • Create reports to update principals on status of each property and projects
    • Analyze all present costs each homes incurs from utilities to supplies and determine if there can be changes made through “green” methods or other cost-effective techniques
    • Create a team environment with staff and vendors
    • Hiring, training and evaluating staff/vendors
    • Research, authorize, hire and maintain vendor list
    • Set-up and maintain systems in each home to create efficiency
    • Address each project with full analysis of cost, timeline and materials necessary; present in report for approval by principals
    • Support extended family members as needed

    Skills required:

    • Mac and PC; QuickBooks, MSWord, Excel, Dropbox, database
    • Fluent in Spanish - not mandatory
    • Comfortable taking direction as well as executing simple and complicated tasks with little or no direction
    • Organized, enjoyment in creating systems for simplification of lifestyle
    • Self-motivated and creative; look for new projects to do as well as establishing systems to streamline daily life
    • Maintaining a calm demeanor and appropriate protocol at all times
    • Ability to work with, train and support current staff to ensure continued success and enjoyment in their work
    • Ability to change direction; unflappable, sense of humor, easy going, positive – happy person
    • Past experience working in a private residence as a Personal Assistant / Estate Manager
    • History of long term employment - paramount
    • Successful in maintaining good relationships with team and vendors
    • Keep boundaries; maintaining confidentiality and security of information of employer’s private life as well as the lives of friends/family/colleagues and events that you are orchestrating
    • High level of intelligence, creativity and open-minded work style
    • College degree is desired
    • Gracious, kind and diplomatic
    • Clean background check and verifiable references

    Work style: Partner with principal

    Package:

    • Top level salary based on experience and salary history
    • Discretionary bonus on an annual basis
    • Medical/dental/vision through Trinet;United Healthcare or Kaiser for employee
    • Retirement plan being formulated
    • Vacation 2 weeks
    • Sick leave 10 days
    • National holidays
    • Office space on-site - will be created in the new house
    Personal Assistant
    #787 Polished, Professional, Fashionable PA to lovely couple in Marin/SF
    Salary $85,000.00
    Relocation No
    Accommodations This is not a live-in position
    Location San Francisco Bay Area
    Status Filled
    Job Summary

    Job Title: Personal Assistant

    Location: Main residence is in Sausalito and office is in Union Square, San Francisco

    Schedule: M-F 9 - 6 with some Saturdays (could be a 30 hour week if candidate wants part time)

    Home Environment: 5,000 sq. ft. home in Sausalito. Multiple staff members assist principals in the running of the home. Elegant atmosphere and professionally managed. Pets on premises – 1 cat and 3 dogs. Busy environment with a lot of activity.

    Overview: This is a new position for the principal. Role will be working hand-in-hand with the current Sr. Executive Assistant. Principal is a female business owner of a design firm and is a top, nation-wide leader in her industry.

    The family favors discretion at all times as well as highly valuing confidentiality. It is important to keep their privacy honored at all times throughout the hiring process and once in the position. You are expected to present yourself in a professional manner at all times, be polished and articulate. When in the office, be dressed appropriately - fashion-forward, contemporary attire.

    Duties:

    • Ability to independently research and prioritize incoming issues and determine appropriate course of action
    • Calendar scheduling and follow up with reminders for appointments and events
    • Travel arrangements; managing frequent flyer miles, arranging for air/car/hotel and transfers
    • Errands, shopping, dry cleaningrunsand organization of home
    • Coordinating with principal on all events and assisting in the execution
    • Writing correspondence and basic graphic design
    • Answer door and phone, take accurate messages and respond as necessary
    • Receiving and preparing delivery of mail/packages
    • Scheduling and interacting with vendors; seeing through the projects or repairs and checking invoices before submitting
    • Renovation projects and repair projects as needed
    • Regularly clean out files and storage boxes and prep for donation or disposal
    • Maintain household car regularly, driving, getting gas, getting car washed
    • Transport principal to meetings/events when transportation is not readily available
    • Meal preparation - ordering and setting up lunch for home and office
    • Stock office supplies and organize inventory
    • Dealing with computer issues as necessary
    • Pet care; assist with vet, grooming, feeding and walking
    • Occasional overnights for pet care and security of home when principals are travelling when other staff member isn't available

    Skills required:

    • 4-year degree from accredited college or university
    • Minimum of 3 years working experience as a Personal Assistant
    • Comfortable with High Net Worth families
    • High level of intelligence, clear and concise communicator
    • Must have excellent people and customer service skills
    • Ability to remain focused, organized and committed
    • Technically-savvy, proficient with MAC and PC
    • Retain information and juggle multiple projects at one time
    • Able to drive with a valid license and clean driving record

    Package:

    • Top tier salary
    • Corporate benefits offered

    Live-in Accommodations: Live Out

    766
    San Francisco Bay Area
    Open
     
    Houseman
    #766 Houseman for bay area home
    Salary $70,000 plus DOE and amazing benefits
    Relocation No
    Accommodations This is not a live-in position
    Location San Francisco Bay Area
    Status Open
    Job Summary

    Job Title: Houseman

    Location: San Francisco, California

    Schedule: Five days a week as well as flexibility to work when needed due to events on other days

    Home Environment: Large formal estate in the bay area. Multiple staff members assist principals in the running of the home. Professionally run by estate manager.

    Overview: They are seeking a well versed houseman with many years of experience taking care of a fine home, understand all surfaces and how to maintain them as well as teaming with other staff to make sure all expectations are met for the family.

    The family favors discretion at all times as well as highly valuing confidentiality. It is important to keep their privacy honored at all times throughout the hiring process and once in the position. You will be required to sign a confidentiality agreement.

    Duties:

    • Assist housekeeping staff with daily cleaning and deep cleaning projects
    • Upkeep of all furniture – vacuuming and spotting or cleaning when necessary
    • Cleaning and vacuuming rugs
    • Drapery
    • Light fixtures
    • Kitchen walls and appliances
    • Windows
    • Assisting where necessary
    • Preparing house for guests
    • Preparing house for family’s arrival or departure
    • Moving furniture for deep cleaning behind or under, flipping mattresses, etc.
    • Preparing for events

    Skills required:

    • Experience working in high end homes – 7,000 sf or more
    • Ability to lift and move 50 pounds
    • Agility and mobility working in a house with stairs
    • Good communicator
    • Computer savvy for emails and text with team
    • Organized and quick pace
    • Common sense
    • Execute extreme level of confidentiality
    • Diplomacy
    • Gracious

    Expectations:

    • Verifiable references
    • Ability to pass a stringent background check
    • Clean driving record

    Work style: Partner with team and taking direction from estate manager and principal

    Package:

    • Top tier salary
    • Health and dental insurance
    • Retirement plan
    • 15 days PTO (this is sick and vacation)
    • Paid holidays – you will be paid double time if you work on a holiday

    Live-in Accommodations: This is not a live-in job

    Property Manager
    #752 The family is looking for a property manager - must be local on LI
    Salary Attractive Salary DOE
    Relocation No
    Accommodations This is a live out position
    Location East Hampton, NY
    Status Filled
    Job Summary

    Job Title: Property Manager - local on Long Island

    Location: East Hampton, New York. This is a live-out position and candidate should reside in Long Island and have working knowledge of the Hamptons. Housing is not provided.

    Schedule: Monday through Friday plus weekends and holidays as needed

    Overview: This is a busy upbeat family of six with a long-term staff. They are in need of an experienced property manager to manage and elevate their high standards for their East Hampton homes.

    Daily Duties:

    • Property Management for the East Hampton estate
    • Act as owners representative for renovations, additions and project management
    • Manage operations and staff of beachfront estate in the Hamptons encompassing six acres of grounds which includes the main residence, guest house and staff house
    • Proactively walk the grounds, interior and exterior of the Hampton estate to inspect and record any facility, grounds or maintenance issues to be addressed for optimum functionality and aesthetic appearance.
    • Create a timeline for completion of all projects and to do list and provide a detailed spreadsheet describing progress and status; imperative to have a system in place to share detailed updates on a regular basis
    • Oversee the operations of all home systems including, but not limited to HVAC, plumbing, generators, lighting and electrical systems, home automation and theater systems (Creston and Lutron), computers and networks (both Mac and Windows), irrigation and sprinkler systems, tennis courts, safety/alarms/security / camera equipment, automobiles/scooters, golf carts, bicycles and exercise equipment
    • Design preventative management system and assure adherence to keep property operating efficiently
    • Manage “Action Item: list of outstanding repair and maintenance items and oversee vendors
    • Work with contractors and vendors to secure competitive maintenance agreements, maintain positive working relations and provide follow-up on agreed upon services and quality of work
    • Availability to assist in NYC residence as required

    Qualifications and skills required:

    • Able to work legally in the U.S. (Green card or U.S. citizenship)
    • Must be able to pass a thorough background check
    • Solid work history with great references
    • Proficient in English, both orally and written
    • Prior experience working in a formal home
    • Must possess excellent skills in household management, property and project management
    • Self-starter/ self motivated with strong time management and organizational skills and detailed follow- through
    • Computer proficiency
    • Bachelor’s Degree preferred
    • Able to drive with a valid license and clean driving record
    • Must possess a current passport and be able to travel as required both nationally and internationally
    • Execute extreme level of confidentiality
    • Must present oneself in a professional manner or style to appropriately represent the family at all times
    • Understand and execute proper etiquette, upholding it at all times
    • Must be able to work well with others and be an integral part of the team; essential to be hands-on
    • Flexibility is essential

    Benefit package

    Attractive salary DOE

    Full corporate benefit package

    Medical and dental coverage immediately following trial for employee and family

    Paid sick days, holidays and vacation (3 weeks)

    Meals provided when on duty

    Warm and supportive work environment

    Locals only please

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