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ID #
Title & description
Location
Status
Manager of Properties
#909 Looking for Manager of Properties to oversee two homes, one in NYC and one in Westchester, NY
Salary Attractive Salary DOE
Relocation No
Location New York
Status Open
Job Summary
Job Title: Manager of Properties - Hands-on - LOCALS ONLY (Live-on property when principals are in residence in Westchester Position Overview: The Manager of Properties will oversee the management and operations of 2+ properties in Manhattan and Westchester, NY. The Manager must exhibit a professional, poised demeanor, strong hands-on work ethic, excellent organizational skills, and a confident take charge attitude. It is also important for the manager to take pride in their ability to succeed and exceed expectations. The position requires complete flexibility in meeting the needs of the Principals and the ability to balance periods of 24/7 availability when Principals are in residence and time off when Principals travel. Manager of Properties and staff will provide primary efforts to fix and maintain issues on the property. Essential Job Functions ~Main residence in NYC 6,000 plus sf ~Westchester residence 15,000 sf with a pool house of 5,000 sf ~Additional guest quarters are being built, once complete, the ~Westchester home will be razed and rebuilt. ~Staff of 3 housekeepers and chef in NYC, 1 housekeeper in Westchester. A portion of the staff from NYC will travel with Principals. Interior
  • Work closely with the Principals in handling any requests or needs with the utmost professionalism.
  • Assume final responsibility for the homes, maintaining orderly operation and meticulous attention to details.
  • Manage and oversee the operation and maintenance of the estate; the upkeep and preventive maintenance of all systems such as: security, HVAC, lighting system, AV, plumbing, electrical, and pool/hot tub.
  • Oversee and maintain security for the estate and the Principals.
  • Manage household staff, landscapers, and vendors who may be hired to work on the estates.
  • Train and work with staff with regards to procedures, schedules and rules of the estates.
  • Work with staff and understand their daily responsibilities and limits. Making sure the home is in guest ready mode at all times.
  • Assist Housekeeper(s) with heavy lifting and hard to reach areas. Furniture, washers/dryers moved, area rugs lifted and vacuumed/mopped behind and underneath.
  • Clean and vacuum HVAC vents as needed.
  • Clean fireplaces as needed.
  • Maintain clean and orderly mechanical rooms.
  • Maintain domestic water filtration systems and replace filters as necessary.
  • Handle event related activities such as set-up, scheduling, ordering special items and overseeing event.
  • Be aware of arrival and departure schedules of Principals and guests.
  • Cover house systems with guests and explain house rules.
  • Act as a concierge to guests by making reservations, noting dietary restrictions, and maintaining overall comfort.
  • Maintain extensive warranty and inventory files and keep track of repairs.
  • Obtain quotes for all types of projects and work on property prior to submitting to Principals for final approval.Make recommendations for any major purchases.
  • Coordinate with the Chef/Waitstaff when needed. Responsible for managing and planning all events for casual and formal dinners/parties.
  • Maintain all equipment and appliances in the home and on the property.
  • Maintain and update Household Manual.
  • Create and maintain a household safety manual and procedures plan.
Exterior
  • Oversee and direct all grounds maintenance including maintaining records, schedules and log of action items and results.
  • Oversee and direct all maintenance of automobiles including but not limited to inspections registrations, required maintenance, fueling and cleanliness of cars.
  • Manage inventory of supplies and purchase as necessary.
  • Maintain all equipment and service as needed to maintain proper and safe functionality.
  • Maintain and repair tennis court structure.
  • Monitor and maintain pool area and pools house.
  • Ensure clean and organized garage areas.
  • Monitor gates and security systems.
  • Seasonal adjustments to irrigation system, pool and grounds care.
  • Seasonal changing of storm windows.
  • Perform snow removal as necessary.
  • Maintenance of driveway and walkways including seasonal stone removal.
  • Maintain the cleanliness of patio/porch areas.
  • Maintain deer fence and other type of fencing needed on the property.
  • Exercise generator on a weekly basis.
Requirements
  • 7+ years of experience as Household/Property Manager for multiple properties.
  • Vendor Management with the ability to accurately monitor and review all household billing.
  • This is a live-in position during times when family or guests are in residence in Westchester. 24/7 service mentality - concierge/butler coverage.
  • Knowledge of ‘Smart’ home technologies.
  • Well-versed in the art of formal serving of all foods and beverages, and able to be ‘hands on’ withservice.
  • Comfortable with casual, family-style service for less formal events.
  • Meticulous, personable and self-directed.
  • Able to work with other staff members in a very supportive/team-oriented work environment.
  • Have outstanding verifiable references.
  • Understand that the utmost in confidentiality and discretion is required.
  • A superb command of the English language, both written and oral.
  • Computer literate. Thorough working knowledge of MS Office Programs (Word, Excel, Outlook) and internet.
  • Must maintain a valid clean driving record and be bondable.
  • Well-groomed and physically able to perform all duties of the position and willing to take a pre-employment physical.
  • Proactive and anticipatory, with a service heart. Ability to think ahead and recognize the needs of Principals and guests.
  • A flexible self-starter who is willing to pitch-in.
  • Ability to build rapport and credibility with Principals, staff, the corporate office and vendors.
  • Observes safety and security procedures and uses equipment and materials properly.
  • Maintain safe food and housekeeping practices.
Salary: Extremely attractive salary!! Benefits:

Medical Insurance – United Healthcare Platinum Plan -100 % Company Paid for EE + Family

Dental Insurance – Guardian Plan 100 % Company Paid for EE + Family

$50,000 Life Insurance

Full Salary Continuation in certain circumstances for up to 12 weeks, for Disability, Workers Comp, Paid Family Leave, Paid Parental Leave

2weeks vacation 5 personal days 5 sick days 401k – Company contributes 4% regardless if employee contributes or not

Healthcare Flexible Spending Accounts – Allows employees to set aside pre-tax dollars to pay for medical expenses

Commuter Flexible Spending Accounts – Allows employees to set aside pre-tax dollars to pay for commuting expenses NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.

Estate Manager / Chief of Operations
#905 Looking for an estate manager to manage their two homes
Salary Attractive salary DOE
Relocation No
Accommodations Live-out position
Location Brentwood, CA
Status Open
Job Summary

Estate Manager/Chief of Operations

JOB DESCRIPTION

We are looking for an extremely detail oriented, organized and proactive Estate Manager/Chief of Operations for two properties, Brentwood (12,000 sq ft Main Residence) and Malibu. Both houses must always be pristinely organized, presented and staged. The ideal candidate must have a keen eye for details and visual precision to maintain the principal’s aesthetic of the home.

The role is very demanding and requires resiliency, consistency and capacity, as there are many moving variables, specific existing systems that needs to be maintained and constant new facets to manage.

It is a “hit the ground running” position with minimal time for a learning curve so the candidate must have very strong skills all-around (hands-on team management and operations, expertise in training staff, strong organization, administration.) The ideal candidate must quickly learn how the principals think and implement + execute tasks in order to always be 10 steps ahead.

The candidate must have exceptional time management, task prioritization and organization skills in order to efficiently assist with the running of the residences and projects. “No task is too big or small” attitude.

The family is environmentally conscious, recycles, and prefers organic cleaning solutions. The family (3 kids + pets) has an active and informal lifestyle, and values a harmonious team and home.

We are looking for an individual who is happy, calm and able to multi-task with ease. “Grace under pressure.”

Responsibilities include:

  • Responsible for the day to day operations of the houses (interior and grounds)
  • Daily in depth walk-throughs and creation of detailed checklists with a system to keep the principals abreast of everything house related.
  • Managing a team of 6-10 employees including supervision via walk-throughs, ongoing training, and ensuring that the team is happy to come to work.
  • Strong administration and HR skills including time sheet calculations, payroll management, time and sick day tracking, creating budgets, bill paying, bookkeeping.
  • Ensuring that all areas of the houses are properly organized, stocked and presented.
  • Clothes and closet management. Must make sure that the team takes meticulous care of laundry including stain management, pressing, and dry cleaning. The principals’ closets must be kept exactly as directed.
  • Additionally, the individual will have experience and knowledge of home construction management and completion.
  • Working closely with the principals to learn the systems that currently exist and create new systems where needed.
  • Catering to and anticipating all of the family’s needs. Assist with family travel preparation including making sure that hotels, planes, vacations homes, etc. are stocked with family needs and their preferences are implemented.
  • Creating an extensive App or web-based House Manual including video tutorials, photos and checklists
  • Vendor Management including sourcing, negotiations and payments.
  • Ad hoc projects with a “no job too big, no job too small” attitude.

QUALIFICATIONS

  • Must bring to interview samples of past checklists, scheduling / work flow charts, budgets, etc.
  • Be able to follow and maintain systems already in place and create new systems
  • Detail oriented self-starter with the ability to anticipate needs/changes and propose/execute solutions. Must not be five steps ahead but five miles ahead
  • Must be proactive, creative, flexible, resourceful, engaged and with a quick-thinking problem solving and fast-paced approach.
  • A strong work ethic, with a nothing is too small or too big attitude
  • Tech savvy, Mac Proficient and solid knowledge of Excel and QuickBooks
  • Ability to maintain the highest standard of confidentiality
  • Comfortable and experienced in managing multiple tasks and projects independently with minimal supervision
  • Must be able to change directions at any moment with the end goals of always meeting and anticipating the family’s needs
  • Excellent verbal and written communication skills; proficient in Apple Platforms
  • Ability to maintain existing systems as well as create and implement new systems
  • High-level communication and interpersonal skills; meticulous sense of organization and attention to detail; excellent follow-through and follow-up skills
  • Business background a plus, College degree a must
  • Experience coordinating private plane and boat charters
  • Perfume / Scent Free household

SCHEDULE AND COMPENSATION PACKAGE

  • Mondays to Fridays as well as a weekend here and there
  • Needs to be flexible with start / end hours but usually 10am to 7pm
  • Salary Range: Negotiable based on experience
  • Fully paid Health and Dental Insurance
  • 10 paid vacation days per year and major Holidays
Household Chef
#903 Household Chef job for city and wine country
Salary Open!!!
Relocation Not Applicable
Location San Francisco
Status -
Job Summary

Position Household Chef - San Francisco and Wine Country (Summers and weekends.) This position reports directly to the Estate Manager.

Schedule

Monday through Friday and flexible for weekends if events or guests are in town. Summer schedule varies, but typically Monday - Friday unless there is an event.

Summary of Job

  • Create fresh seasonal, healthy, fresh, organic meals and snacks for young family with three children under the age of seven.
  • Create and work with the Family on weekly menus.
  • Implement both new and favorite recipes in the weekly menus.
  • Favorite recipes must be consistent in preparation and flavor.
  • Meals must be plated or self-serve, striking a balance between both.
  • Meals will be served but most nights you can leave directly after service.
  • Responsible for stocking and maintaining inventory of kitchen items and fresh staples and favorites at all times - dry and refrigerated.
  • Stock house with items for snacks and food for Family to prepare breakfast and dinner on weekends.

In other words, you are fully responsible for all aspects of the kitchen.

Job Description

  • Cook dinners for children to be served by 5:30 and parents by 7:00 pm
  • Create breakfasts that Mister can eat on the way to work daily.
  • Create snacks for the children and other foods to be served throughout the day by the childcare providers.
  • Always have the house(s) stocked with food. No prepared foods from grocery stores unless specifically requested by principals.
  • Prepare weekly menus.
  • Keep book of menus, likes/dislikes and recipes that the family likes – modifying as palates change or dietary needs evolve.
  • Keep up on food trends and new purveyors as well as food precautions to keep the family as healthy as possible.
  • Keep kitchen perfectly clean and hygienic at all times; careful while cooking since children are around (open kitchen.)
  • Check pantry and freezer for expiration dates; toss anything that is suspicious or older than 2 days old.
  • Submit receipts to Estate Manager on a monthly basis.
  • This is a well-stocked kitchen in terms of equipment, but if you find a need for something new ideas are always welcome – just ask!
  • Friday is a long day due to preparing for weekend.
  • Occasional cooking for staff (typically birthday lunches, etc.)
  • Guest care and consideration for dietary desires – occasionally.
  • Events and parties - a few during summer and Jewish holidays during the year as well as other events occasionally.
  • Clean as you go and clean before you leave!
  • Prefer quiet and respectful – happy chef!
  • Remember you are the butler – chef – housekeeper when it comes to the kitchen and pantry. Deep cleaning of oven, stove and outdoor BBQ is done by housekeeper, but chef responsible for daily cleaning of these areas and should be considerate.

Specific Dietary Notes

  • Strictly organic, fresh, small batch, farmers markets, butchers - no shopping at large grocery stores unless it’s for bottled water or items along that line.
  • Must know how to use a GREEN EGG barbeque.
  • No goat/sheep dairy products EVER. EVER.
  • No parsley, oregano, rosemary, sage, or thyme.
  • No duck, quail, veal, bone marrow, foam, gelatin or other rich types of cooking.
  • Low/no carb – protein and veggies.
  • Kids can have whole grain, organic, unprocessed carbohydrates.
  • Conservative with salt (Mrs. has a salt
Package
  • Excellent salary
  • Health Coverage - Kaiser Platinum 100% paid for by employer for employee only
  • Dental
  • Vision
  • Retirement
  • 10 paid vacation days - can roll over into next year but capped at 15 days
  • 5 paid holidays
Executive Operations Director
#901 Looking for a senior executive director overseeing a new client service to family members
Salary $300K+
Relocation Yes
Accommodations Live-out position
Location New York City
Status Open
Job Summary
**For those interested in this position, we need the experience listed below for you to be considered. We will only respond to those candidates that match our client's expectations. Thank you.** Job Title: Executive Operations Director Overview The employer is a Family Office (FO) located in the NYC metropolitan area with properties in other locations in the U.S. The office oversees financial, legal and employee management services for a high net worth, multi-generational family. Position Summary This is a senior executive position in the FO with responsibility for overseeing a new client service function to all family members. The ideal candidate will have experience serving high net worth families and is able to anticipate and meet their unique needs while ensuring that standards and controls are in place. This candidate is someone with a passion for excellence who has worked in hospitality or estate management. He or she must be very flexible, discreet and able to deal with long-range and multi-site planning while attending to the day-to-day details that are so important to the principals. Responsibilities
  • Build-out and consolidate a personal client service function within the FO to serve the family members. Coordinate with other senior executives and functions within the FO, including legal, HR and accounting.
  • Provide oversight for multiple properties across the country, ensuring consistency of standards, procedures and services and serving as key liaison with family members for the management of these households. Develop in-depth knowledge about the unique characteristics of each property.
  • Oversee all household staff at multiple properties including local property managers, chefs/cooks, housekeepers, groundskeepers and others. Duties include:
    • Coordinating with local property managers, or if no local property manager for a property, being the property manager for such property.
    • Ensuring that appropriate policies and procedures are put in place, communicated to staff and adhered to at all properties.
    • Developing best practices in creating staffing models, purchasing of goods and services, working with vendors.
    • Focusing on risk management across properties in coordination with the FO Legalfunction.
    • Hiring, managing day-to-day performance, administering compensation, creatingwork schedules, in conjunction with local property managers where applicable.Training staff to ensure they are knowledgeable about all aspects of their jobsincluding appropriate tools and technology.
    • Updating policies and procedures, job descriptions, delegating and prioritizing tasksand duties.
    • Insuring staff coverage is coordinated between houses and the relevant family officefunctions including executive assistants.
  • Develop a strategic plan that covers maintenance, operations, service standards and financialand reporting guidelines, and train staff.
  • Create effective partnerships with staff in the family office and the principals’ personalassistants to insure that bill paying and other needs are well-coordinated, handled on time andcorrectly.
  • Oversee vendors and travel and financial specialists to bring the principals’ vision for theirhomes to life.
  • Travel in advance of the family to ensure that all their needs are met as they move fromproperty to property.
  • Travel to each property on a regular basis to establish and ensure service levels and overseegeneral operations.
  • Coordinate with in-house construction project manager on renovation projects.
  • Coordinate with the principals’ personal assistants and the family office’s Legal and HRteam, as required, concerning household staff issues.
  • Assist with any additional care of family members and guests.
Requirements
  • Significant experience (minimum of 15 years) in either a family office client service role, orin hospitality or estate management including working in luxury settings.
  • At least 10 years managing staff at all levels with a strong track record of attracting andretaining excellent staff and maintaining a positive work environment. Demonstrate solidunderstanding of management principles and the necessary human resources practices.
  • Personal and professional flexibility and adaptability. Able to work outside of the standardM-Fri/daytime workday.
  • Experience as the lead manager for a large property with past responsibility for staffmanagement, creating and implementing procedures and client experience.
  • Display a true passion for service and excellence.
  • Have a network of sources for staff and services.
  • Knowledgeable in personnel and home management, property and grounds care, basicaccounting.
  • An understanding of best technology practices in household management is preferred.
  • Excellent relationship builder and communicator. Able to work with a wide variety ofhousehold staff and vendors, family office staff and executives.
  • High level of initiative, integrity and organization.
  • Rigorous attention to detail.
  • Highly professional and able to deal with sensitive and confidential information. Diplomatictactful and discrete.
  • Must demonstrate unquestionable integrity at all times.
  • Able to work independently and with a team in a fast-paced environment with the ability to deliver highquality work against deadlines.
  • Minimum level of education: B.A. or equivalent.
Benefits:

Medical Insurance – United Healthcare Platinum Plan -100 % Company Paid for EE + Family

Dental Insurance – Guardian Plan 100 % Company Paid for EE + Family

$50,000 Life Insurance

Full Salary Continuation in certain circumstances for up to 12 weeks, for Disability, Workers Comp, Paid Family Leave, Paid Parental Leave

3 weeks vacation 5 personal days 5 sick days 401k – Company contributes 4% regardless if employee contributes or not

Healthcare Flexible Spending Accounts – Allows employees to set aside pre-tax dollars to pay for medical expenses

Commuter Flexible Spending Accounts – Allows employees to set aside pre-tax dollars to pay for commuting expenses Relocation package provided

Property Manager
#900 Property manager for home and grounds in northern marin county
Salary Open for the right person
Relocation Not Applicable
Accommodations Not a live-in job
Location Marin County
Status Offer Pending
Job Summary

Job Title: Property Manager with positive attitude and friendly demeanor

(prefer locals to northern California as they are familiar with flora and fauna and vendors)

Location: North Marin County, CA

Schedule: Monday through Friday, but flexible for weekends when needed by family/principal

Overview: This is a new position for the family. Newly purchased extensive property ready for someone to oversee land and house projects, maintenance, research contractors, create budgets, timelines, handle proposals, etc., while also being a great communicator with principals. They want someone that has experience in working autonomously, creating positive relationships with vendors, handling a multitude of projects all while keeping on a smile. You will have the freedom to make your own decisions but always with the principals’ best interest addressed. Good natured, trustworthy problem solver!

  • Second extensive property next door will also need assistance.
  • You will be around the family’s children and thus we need someone that is child-friendly, able to be patient while they might ask questions and even want to help you on the property.
  • Family has a dog, will be getting chickens and might consider goats for property maintenance.
  • Position is labor intensive the first two years or so and transition into “maintenance” and controlled projects after everything is set up/built.

The main residence is on the peninsula, this is a secondary (weekend/vacation) property for the family that you will be overseeing:

  • Marin county:
  • Need to get housekeeper, on-call or as-needed (eventually)
  • Need vendors
  • Need contractors
  • Need tree care contractor!!
  • Peninsula
  • Personal Assistant part-time
  • 2 Nannies
  • Housekeeper
  • Vendors
  • Duties:

    • Handy-person take on tasks that don’t need to be outsourced; simple fence building or repair, checking irrigation, small house repairs, carpentry, lighting, etc.
    • Manage constructions projects for large grounds and homes
    • Projects to address: trees, garden design and upkeep, water management, agricultural, irrigation systems, road maintenance, fruit orchards, natural stream maintenance, propane, pest control (big four-legged ones, two legged ones and the little burrowing ones and the flying/crawling ones!), wells/pumps, power generator/back-up and fire suppression
    • Overseeing construction of a pool
    • Construction of a chicken coop and on-going care of said chickens
    • Help create vegetable garden and maintain
    • Create trails on property
    • Ongoing field management with goats?
    • Reporting monthly cost analysis and annual expenditures
    • Address each project with full analysis of cost, timeline and materials necessary; present for approval by principal
    • Analyze all present costs homes incur from utilities to supplies and determine if there can be changes made through “green” methods or other cost-effective techniques – example; solar and water capture
    • Set up and maintain systems/schedules in each home by creating a maintenance manual and household manual (where applicable) to create efficiency
    • Manage and maintain timelines and scheduling for projects with vendors and subcontractors
    • Create reports to update principals on status of each property and projects
    • Plan and execute budgets
    • Keep track of all expenses for tasks under the direct control of this position and submit to principal; organizing bills/invoices and approving invoice for payment via knowledge of the work the vendor performed and being aware of “padding” (time and costs)
    • Keep up on newly acquired contents/purchases for inventory lists and insurance records
    • Setting up contracts with subs such as housecleaners and mowers for on-going maintenance
    • Pets; feeding and vet care
    • Errands as needed
    • Preparing house for family arrival, stocking with foods and other items
    • Coordinating/completing furniture delivery and assembly

    Skills required:

    • Construction projects; new and renovations for home and grounds
    • Research and vetting efficient/experienced contractors and vendors for projects
    • Knowledge of computers (Mac and PC), household and grounds’ systems and more
    • Worked in high end homes managing extensive lands
    • Background and understanding of HVAC, AV, plumbing, lighting, extensive grounds, irrigation, water features, outdoor facilities, gardens, trees, roads, propane, pest control, generator and power supply and range land
    • Diplomacy – to be able to work with neighboring properties/principals as well as city/county offices to obtain permits and negotiate when needed
    • Gracious
    • Kindness
    • CONFIDENTIALITY IS A MUST

    Communication and work style:

    • Partner with principal
    • Work autonomously but collaborative with principals
    • Clear and concise – easy to talk to but not too much
    • Text or email
    • Create easy to read reports and task sheets
    • Takes initiative
    • Hands-on
    • Friendly personality with family/extended family and friends

    Package:

    • Top tier salary – open to the right person
    • Bonus plan
    • Health insurance
    • PTO
    • Holidays 9 national holidays off unless needed for events in which you will be given another day off

    Live-in Accommodations: This is not a live-in position

    Assistant to Chief of Staff for Family Office
    #896 Accounting and philanthropic support to COS in San Francisco Family Office
    Salary Open to the right person
    Relocation Not Applicable
    Location San Francisco
    Status Open
    Job Summary

    Job Title: Executive Personal Assistant to the Chief of Staff for family office

    Location: Based out of San Francisco, CA

    Environment: Residential family office, informal but professional. Work with a long-term staff in support of the residences, principal, family and extended family. Ability to take direction from the principal and COS as well as working independently.

    This individual must have a history of working around confidential information and keeping all work and information as such.

    Residence: The main residence is in San Francisco and is approximately 10,000 plus square feet. Principal also has two other properties that need financial documentation and reporting.

    Staff:

    • Main Residence:
      • Chief of Staff – overseeing family office and philanthropic work
      • Two long term housekeepers in main residence
      • Household Manager/Personal Assistant
      • Grounds’ staff
    • Tahoe
      • Caretaker
    • Sonoma
      • Caretaker
      • Grounds crew (3 full-time)
      • Part-time housekeepers

    Schedule: Monday through Friday. Some flexibility with off-hours when needed due to principal’s travel or emergencies. Daily hours: 9 AM – 5 PM

    Duties:

    General – assisting COS and taking on various duties as requested by principal

    • Maintain financial reports to keep principal and COS aware of status of their entities
    • Assist with bookkeeping functions on QuickBooks
    • Become familiar with filing system for household accounts and tax-related materials
    • Possible IT support depending on expertise
    • Upkeep of FileMaker Pro database
    • Support COS by familiarizing yourself with all external relations; banking, investment, accountants and legal
    • Learn important colleagues and friends in principal’s life
    • Cross train in all departments for coverage

    Philanthropic

    • Upkeep of FileMaker philanthropy database and report preparation using both Excel and Filemaker database.
    • Assist with foundation/philanthropic correspondence – must be articulate and compose well written letters and memos
    • Collaborate with principal and COS on philanthropic and personal functions/events/parties
    • Help create website for family fund and keep up to date
    • Respond to and follow up with foundation-related phone calls, set up conference calls, invitations, etc.; keeping track and coordinating with the principal’s calendars and communicating with team on updates
    • Board meeting schedules; collection of data, reports, minutes and agendas for board committees
    • Learn philanthropy processing, tracking and filing systems and assist in keeping up to date

    Residential

    • If needed run errands and shop for supplies and personal items
    • Pitch in with staff when needed; last minute, special events or possibly when staff is out sick
    • Drive principal on occasion

    Skills required

    • Knowledge of the fundamentals of accounting and strong Math and Computer skills with meticulous attention to detail is required.
    • Mac and MS Office based office; demonstrated proficiency with Microsoft Word, Excel and QuickBooks, experience with Filemaker database is a plus.
    • Ability to work with grandfathered staff is mandatory!!!
    • Keeping principal’s confidentiality honored at all times – with in-house staff as well as outside vendors
    • Open to attending professional development workshops or classes (encouraged)
    • Love working autonomously as well as with a team in a private home or office setting
    • Past experience working as an assistant for C-level employer or as a personal assistant in a private residence or both
    • History of long-term employment
    • Friendly and flexible
    • Ability to talk to people from all walks of life; dignitaries to staff/vendors!
    • Excellent writing skills; grammar, watching for typos – auto correct, good proof-reader, eloquent and proper in execution as you will be writing for the principal
    • Good conversationalist, outgoing, positive attitude
    • Maintaining grace, style, protocol at all times
    • College degree and strong academic performance is a positive addition
    • Clean background check and verifiable references
    • Valid drivers’ license, auto insurance and reliable transportation

    Work style: Partner with Chief of Staff and Principal - please note though that much of the job will be assisting COS and often entails working alone.

    Package

    • Salary - Non-exempt status; rate of pay open to the right person
    • Overtime – time and a half
    • Bonus - discretionary
    • Medical insurance – California Choice - 100% Kaiser Gold B or that amount applied to other company-offered insurance
    • Vacation – two weeks
    • Sick days – complies with San Francisco sick-leave policy
    • National holidays – several off during the year – Christmas, New Year’s Day, Presidents’ Day, Memorial Day, 4th of July, Labor Day and Thanksgiving Day. (7) Generally household staff will plan vacation with Principal’s schedule.
    Executive Personal Assistant
    #890 CEO/Chairman needs EA/PA for peninsula family office
    Relocation Not Applicable
    Location San Francisco Peninsula
    Status Filled
    Job Summary

    We are actively searching for a smart and versatile Executive | Personal Assistant to support a Silicon Valley public company CEO/Chairman. This is a full-time position requiring a flexible schedule, strong organizational skills, very good judgment and utmost discretion.

     

    •          Full-Time

    •          Flexible Schedule: Some evenings and weekends required

    •          Some travel may be required

    •          Must have prior experience working with ultra-high net worth executives and families

    •          Local Candidates only, please

     

    Duties include but are not limited to:

    •          Manage corporate and personal calendar, including scheduling day-to-day activities, board meetings, corporate retreats and investor conferences

    •          Experience working collaboratively in both a large corporate (office) and personal (home) environment

    •          Arrange work and personal travel for executive and his family, including via private charter/aircraft

    •          Comfortable handling changing / fluid itineraries

    •          Assist with managing client and families’ personal residences, vacation travel, social events/parties, etc.

    •          Assistance with managing and maintaining corporate and personal autos, yachts and planes

    •          Act as a gatekeeper on professional and personal matters

    •          Assist with organization / record-keeping of personal real estate interests and philanthropic work

    •          Source/vet/oversee/coordinate activities of other family personnel (e.g., housekeepers, gardeners, yacht captain/crew, aviation pilots, etc.)

    •          Research items for the home, philanthropy and personal interests

    •          Household and personal errands

     

    Requirements:

    •          At least 5 years of experience as an Executive / Personal Assistant for an ultra-high net worth public company executive and family overseeing both corporate, personal and family matters

    •          Proactively takes on additional tasks without prompting

    •          Team player with experience in both corporate and private environments

    •          Confident but calm personality

    •          Ability to turn high-level direction into detailed execution with minimal help

    •          Results oriented and comfortable “driving” the client as needed

    •          Outstanding attention to detail and communication skills

    •          High level of organization

    •          Good taste & judgment; resourceful; common sense

    •          Utmost discretion / confidentiality

    •          Lives in the SF/Bay Area, preferably on the peninsula

    •          Flexible schedule, including nights and weekends

    •          Past experience working in a family office is a bonus

     

    Compensation: Competitive BOE, including base salary, performance bonus and standard benefits

    Travelling Personal Assistant
    #887 Personal Assistant for Miami based employer
    Salary $150,000 DOE
    Relocation Not Applicable
    Accommodations Not a live-in position
    Location Miami, Florida
    Status Filled
    Job Summary

    Travelling Personal Assistant - administrative and hands-on

    Full-Time, Must live in Miami, Florida

    Looking for a full time administrative and hands-on Personal Assistant to assist a busy HNW individual with his daily life and household needs in Miami. We are looking for someone to make the client’s personal life comfortable, stress-free, positive, and organized. Must thrive on details and relish making your boss’ life flow well. Will manage schedule, make appointments and reservations on his behalf, run errands, and act as a gatekeeper for visiting clients and vendors working at the home.

    Must be a true thinker, business professional able to work with others and autonomously. The most vital part of the role other than being highly organized and diligent, is discretion. The ideal candidate will have assisted for a minimum of 5 years in a Personal Assistant role with strong references. Must be flexible, as there are no ‘set hours’ . Travel is required up to 50% per month, both domestically and internationally so must have a valid passport. You will createthe travel plans, travelin advance for set-ups, travelwith principal to assure all needs are met. Knowing where to go, how to get there and taking out all hiccups for the principal! Best person for this job will know how to research and stay up on travel destinations, cools places to go, restaurants the principal might like, activities he might want to participate in, etc. Last minute changes will always happen and this person needs to be calm, collected, unflappable and able to dive in and find alternative ideas and make it happen.

    Duties may include, but not limited to: time-management, packing / unpacking for trips, meal planning for meal delivery, shopping, running errands, taking pet (little dog) to vet and grooming appointments, advance evening engagements to ensure table is reserved and restricted diet requests have been met, securing special requests, research, meeting vendors at the house, working with minimum staff, and one to one with Principal. No two days are the same, so must be flexible and good with spontaneity. Assistant will serve as support to the Estate Manager, and other team members.

    Skills Required:

    -Must have excellent written and oral communication skills

    -Strong Interpersonal skills and loves to be of service

    -Enthusiastic and Energetic personality

    -Must be able to handle high pressured situations in an atmosphere of shifting priorities with ease while remaining focused and calm under pressure

    -Candidates must have the willingnessand stamina to work long, unpredictable hours and possible weekends and/ or holidays if requested

    -Being proactive and ahead of the game is key- anticipating needs, prioritizing, initiating, following up until completion. Enjoys accomplishing tasks

    -Must have a professional demeanor and self preservation at all time

    -Very tech savvy, proficient in MacOS, iOS, google docs

    -Enjoys researching every possible scenario for Principal

    -Must be resourceful, self-driven, and a true problem solver delivering solution oriented results

    Compensation:

    - 150K plus DOE

    -Health Insurance and 401K

    Household Manager - touch of hands-on
    #886 The nicest family with two elderly dogs...in the city
    Salary $100,000 plus for the right person with health insurance stipend
    Relocation Not Applicable
    Accommodations This is not a live-in position
    Location San Francisco
    Status Filled
    Job Summary
    Lovely couple in the city looking for a hands-on household manager that can oversee their main residence of 3,000 plus sf as well as checking in on the three other properties (Rocky Mountain ranch and east coast apartment) with existing staff. Easy going and light hearted people. They are looking for the same. Two elderly dogs that do need extra care - so please be open to helping out. They would like someone that sees the little details; a picture that needs straightening, spot on the carpet, crooked lamp shades, flowers that need freshening, finger marks and doggy nose marks! Understanding of the care for all fine surfaces (or research them if you don't know). Someone flexible and able to pitch in to help as well as oversee all of the vendors and principals' needs. Organizing and keeping order, scheduling proactive maintenance, rotating the deep cleaning, creating manuals, task lists, to-do lists and incorporate any methods you have found to keep standards up and your principals' happy. Some tasks; ~light housekeeping and organization ~light ironing to assist the housekeeper ~wardrobe care; packing/unpacking, dry cleaning, shoe care, steaming and organizing ~cooking (dinners); Italian, Mediterranean, Vegetarian, American, fish, healthy, spa cuisine ~setting table; formal and informal ~ordering supplies and items online ~making reservations ~assisting with travel; notify staff in other locations of arrival and departure, ready rooms, stock and freshen home with flowers, etc. ~entertainment - occasionally from 8 to 10 guests ~scheduling and managing vendors ~art collection care, antiques, china/silver/crystal care ~orchid care ~auto maintenance scheduling and cleaning, etc. ~working with existing staff and bringing out the best in them ~setting standards and communicating with staff ~guest care on occasion ~tech savvy ~computer savvy - Apple ~running errands, grocery shopping - good driving record - car for use ~know fine finishes and how to care for them ~you know, the little things! Adult children and grandchildren Stipened towards health insurance Looking for the right person that will be flexible but the normal schedule is T-S with evenings when principals are out to care for the dogs.
    Personal Assistant / Office based T-S schedule
    #884 Personal Assistant for office with one overnight for principal in bay area
    Salary Open to the right person - with full corporate benefits
    Relocation Not Applicable
    Accommodations This is not a live-in position but you will be required to stay over at residence as requested
    Location San Francisco Bay Area
    Status On-hold
    Job Summary

    PERSONAL ASSISTANT - OFFICE BASED CLIENT OBJECTIVE:

    To hire a professional Personal Assistant who will provide valuable support and assist the principal with her daily activities at the office and in her home.

    RESIDENCE DESCRIPTION:

    Office and home are located in San Francisco

    QUALIFICATIONS:

    • Gracious with previous private home experience preferred
    • Extremely discreet and mindful of confidentiality
    • Excellent written and oral communication skills
    • Impeccable time management skills
    • Self-starter, take charge, proactive, sees problems and resolves them.
    • Flexible and able to accommodate changes in routine and plans.
    • Excellent computer skills (standard Microsoft Office Suite programs; internet searches/research as needed).
    • Efficient and accuracy of handling phones and guests
    • Reliable and punctual
    • Quiet and poised, amicable personality
    • Proactive and good at multi-tasking
    • Ability to work independently and as part of the team
    • Must be able to willingly accommodate needs of the principal
    • Be able to travel with the employer when necessary
    • Well-groomed with excellent personal hygiene
    • Able to work legally in the United States
    • Valid driver’s license with a clean driving record
    • Excellent knowledge of San Francisco as driving the principal is an important part of this role

    Office Task Coordination and Execution (including but not limited to):

    • Support the EA
    • Filing
    • Photocopying
    • Email correspondence
    • Ordering of office supplies
    • Assist with setting up the conference room
    • Shopping for grocery items for the office
    • Calendar updates
    • Data entry into database
    • Document prep (MS Word)
    • Answering of doors and phones at the office and the home

    Driving:

    • Drive principals, family, guests and colleagues as needed
    • Assist with refueling as necessary when driving the principal

    Miscellaneous:

    • Run errands to the post office, pharmacy, Starbucks, etc., as requested
    • Shop for clothing/toiletries etc., as needed
    • Purchase household supplies as needed/requested by housekeepers
    • Help with computer issues
    • Receive and inventory FedEx and courier packages
    • Help principal with organizational/filing projects at the house and office
    • Field administrative requests from office personnel while at the house
    • Assist principal with events if required
    • Keep all office supplies stocked for the office
    • Keep personal stationary stocked/reorder when needed
    • Keep all stationary drawers stocked
    • Answer door/phones
    • Stay overnight as requested
    • Collect mail daily from the house while principals are traveling; prioritize for forwarding to principal or to be attended to upon return.
    • Enter travel dates and flight info into Master Calendar for principal’s personal shoppers.

    Gifts:

    • Act as back-up when Gift Buyer is not working; purchase cards and gifts, and order flowers at principal’s request.

    COMPENSATION AND TERMS:

    • Compensation package to be commensurate with experience and qualifications- compensation paid hourly.
    • Benefits – TBD
    • General schedule is a five-day work week; overtime is sometimes required evenings and weekends. Must be flexible with the needs of the employer.
    • Ideally looking for candidate that would be willing to do Tuesday through Saturday. Saturday would be working in the home as required.
    • Willing to do one overnight
    Senior Personal Assistant
    #883 Senior Personal Assistant for San Francisco Couple
    Relocation Not Applicable
    Accommodations This is not a live-in job
    Location San Francisco
    Status Filled
    Job Summary
    Personal Assistant #1

    This position is a combination of Household Manager and Personal Assistant

    Administrative

    • Develop and maintain extensive filing system for households, businesses, travel, art collection and wine business

    • Record keeping for insurance for homes, art collection, furniture, antiques, medical, auto

    • Coordinate and maintain relationships with service personnel/on site tech support for all office systems, phones, fax, computers, cellular services, iphones, ipads, laptops, etc

    • Maintain data base of personal and professional contacts

    • Answer phones

    • Maintain all correspondence for Mr. via letters, memos, faxes, emails, texts as necessary

    • Manage all household accounts including payroll

    • Reconcile bank statements monthly, Northern Trust Bank (primary checking account), Chase Bank

    (household account), petty cash

    • Bill monitoring and payment for 3 residences, City, Wine Country and Hawaiian Island home

    • Process all accounts payable checks (after being generated) file all bills

    • Maintain accounts payable file folders changing over to new year at year’s end

    • Administer employee benefits plan which includes medical, dental, vision and SIMPLE IRA retirement plan

    • Maintain employee files with discretion and confidentiality

    • Hire temporary administrative help when needed

    • Computer skills involving Microsoft Word, Excel, Quicken, Filemaker Pro, any number of ISPs. Work with Tech support when necessary for PC and Apple products

    • Update password list and emergency phone list as necessary

    • Contact person for Wine Company. Tasks include Oversite of Grape Purchase Agreement, order all bottling supplies, schedule vintage labeling when necessary, and any other wine/grape related business

    Executive

    • Interface with all professional associates, attorneys, CPA, financial planners, business partners

    • Generate or gather all documents required by the above for meetings, filing etc

    • Ongoing collection and organization of documents for tax preparation, liaise with accountant

    • Download and “post” all credit card statements to Quicken

    • Ongoing proper categorizing of Quicken entries for report requests, ie household expenses, Stonescape party expenses, art expenses

    • Maintain personal checking accounts, equity lines, money market accounts, credit card accounts

    • Monitor credit card accounts daily, online for fraudulent use

    • Manage, oversee, confirm the transactions of money or stock through wire transfer requests for financial purposes (donations) or purchases of art, furniture, antiques

    • Serve as liaison between client and art consulting firm, auction houses, museums

    • Work on special client projects in respect to their charitable giving

    • Liaison for extensive shipping of art works all over the world

    • Write letters and correspond with professional associates

    Household • Hiring and supervising other household staff

    • Training and organizing the duties and schedules of staff

    • Oversee staff of SF home, and contract labor for wine country and Hawaiian Island homes

    • Communicate to staff client’s wishes

    • Mediate staff / employer problems that arise

    • Coordinate all outside services, deliveries, vendors

    • Maintain excellent relationships with all maintenance personnel for home ie: audio/visual system, heating/cooling units, wine cellar, fire protection, bi-annual home inspections

    • Interface with all construction project managers on special projects at all homes

    • Coordinate all arrangements for all parties, catering, servers, floral decorations, table settings

    • Oversee all large parties, know when to disappear

    • Oversee and track all security issues, security firm, maintenance of security system, on call list as 1st responder for emergencies 24/7

    • Maintain current emergency kits, updating and refreshing as items expire. City and Wine Country locations

    • Run household and personal errands

    Personal

    • Oversee Personal Assistant #2 in maintaining calendars and scheduling of appointments

    • Maintain employer, Mr’s, personal files including children’s files

    • Coordinate Christmas mailings, gift giving

    • Work with graphic artist to develop personal stationery, invitations, holiday cards

    • Oversee the organization of all closets, storage areas, pantry. Donate excess to charity of choice

    • Manage and follow up collection of clothing/ accessories for consignment, The RealReal, Good Byes

    • Help with clothing selection for travel

    Foundation

    • Create, update and manage guest list for events at residence

    • Create, send out and follow up on RSVPs email invitation to events 4 times per year

    • Oversee event set up, staff

    • Review and edit as necessary NCS documents for meditation teachings, opening remarks for events

    Miscellaneous

    • Order Sake and wine when requested and work with houseman on inventory

    • Floral arrangements for events

    • Scheduling Fed Ex, UPS and local messenger service

    • Oversee housekeeper’s work in storage rooms, garage, trash/boiler room, maintaining safety and fire codes

    • Ordering books, CDs, subscriptions, athletic gear, household items, sake

    • Bodhi duties when necessary

    • Be compassionate during times of illness

    This job requires the following work habits:

    • Comfortable with High Net Worth families

    • High level of intelligence, clear and concise communicator

    • Detail oriented with follow through

    • Ability to remain focused, organized and committee

    • Technically-savvy, proficient with MAC and PC - mandatory

    • Retain information and juggle multiple projects at one time

    • Proficient on both Mac and PC platforms

    • Ability to work in a fast paced environment

    • Experience creating and maintaining household systems

    • Experience working in a staffed home environment

    • Flexibility and ability to make changes on the fly and proven team player

    • Execute extreme level of confidentiality

    Personality Traits:

    • Sense of humor

    • Self motivated

    • Proactive, sees the big picture

    • Discreet, confidentiality is a must

    • Compassionate

    • Non judgmental

    • Does not take things personally

    • Good listener and communicator

    • Mature

    • Honest

    • Works as a team member

    • Likes pets

    Executive Assistant
    #882 Senior Executive Assistant for Non-Profit on the peninsula
    Salary Competitive!
    Relocation Not Applicable
    Accommodations This is not a live-in job.
    Location Mid Peninsula
    Status Filled
    Job Summary

    Executive Assistant to Managing Partner

    POSITION DESCRIPTION

    About the Non-Profit

    Non-profit is dedicated to removing barriers to opportunity so people can live to their full potential. Established and led by Silicon Valley entrepreneur, we center our work on education, immigration reform, the environment, and other social justice initiatives. We use a wide range of tools and strategies—partnering with entrepreneurs and experts, parents and policymakers, advocates and administrators—to develop and execute innovative solutions that will spur change and promote equality.

    About the sub-group

    Led by main non-profit’s Managing Partner, this *arm* is the Environmental platform, dedicated to forging a radical “remedy of the commons” that strengthens the symbiosis between humanity and nature.

    The Role

    As a key member of the administrative team, the Managing Partner’s Executive Assistant will assume a critical role in helping to maintain a warm and inviting office environment. The ideal candidate will be the “go to” person in helping run day-to-day operations for the team. The candidate will take pride in doing whatever it takes to ensure office tasks are running smoothly and efficiently.

    This position will be based in Palo Alto.

    Job Duties/Responsibilities: Administrative

    • Complete a variety of executive administrative tasks for Managing Partner including but not limited to:
      • Meeting and calendar management
      • Coordinating local & international travel logistics: flight, hotel, and ground transportation
      • Expense reconciliation & report management
      • Maintaining contacts database
    • Receive and process information of confidential nature and ensure the use of utmost discretion and sensitivity when handling confidential material
    • Assist with any necessary word processing, filing and data entry, and event planning
    • Assist Managing Partner with ad-hoc requests as needed, including outside speaking engagements and board memberships

    Team Support

    • Manage team assistant
    • Assist other staff with scheduling, overflow work and special projects as requested, serve as team ambassador in building culture

    Office Support

    • Broadly provide support to other administrative staff as needed
    • Adhere to best practices and expense control: travel rates, catering, vendor, office supplies, etc.

    Requirements for the job

    Education and Work Experience:

    • Bachelor’s Degree
    • 10 years experience as an executive assistant coordinating day to day office operations and providing administrative support within a financial services, legal, or technology environment.
    • Excellent written and verbal communications skills
    • Familiarity working in a MAC and MS Office office environment preferred, experience in salesforce, word, excel and powerpoint
    • Demonstrated experience working in a fast-paced, entrepreneurial office environment

    The Ideal Candidate is:

    • Able to represent non-profit with professionalism, integrity, discretion and a strong customer service attitude
    • Remains calm under pressure with strong executive presence; adapts well to change and shifts priorities with ease and positivity
    • An enthusiastic team player who is willing to tackle anything from small internal administrative tasks to high profile requests
    • Detail oriented with the ability to organize, prioritize and manage multiple responsibilities within a fast paced environment
    • An independent and proactive self-starter who is motivated to take on additional responsibilities over time
    • Collaborative with strong communication and interpersonal skills, and the ability to integrate quickly into a small team as well as develop and preserve positive relationships across the collective while juggling multiple/complex demands
    • Able to work in an environment that requires discretion in dealing with confidential matters
    • Hungry to learn, be a thought partner, curious to ask questions, and desires to engage in exploration individually as well as being part of a team
    • Available off hours, as needed

    Location

    Non-profit is Bay Area-based with offices in Palo Alto and Oakland. National offices in Chicago, Los Angeles, New York and Washington DC. This position is based in Palo Alto.

    Compensation

    The salary for the role is highly competitive

    Benefits Non-profit currently pays 90% for employee and 70% for dependent(s) for individual or family health insurance coverage that currently includes a "base" medical plan, vision, dental and life insurance. You will become eligible for medical benefits starting the first full month of employment. You will be eligible to participate in Non-profit's 401K plan which is administered by Fidelity. The company has a matching program in place. You will not accrue any vacation benefits but may take paid time off at your own discretion, while still responsibly performing the duties and responsibilities of your role and managing your time effectively, consistent with and as may be further explained in relevant Non-profit's policies. Sick leave is provided in conformance with applicable state and/or local law.

    Executive Personal Assistant
    #879 Fun, driven, fast paced tech entrepreneur looking for an EA/PA
    Salary DOE
    Relocation No
    Accommodations This is not a live in position
    Location San Francisco Bay Area
    Status Filled
    Job Summary

    We are actively searching for a smart and versatile Executive | Personal Assistant to assist a socially minded, driven, tech entrepreneur. This is a full-time position and schedule flexibility and a non-judgmental, open-minded attitude are required.

    • Full-Time
    • Flexible Schedule: Some evenings and weekends required
    • Local Candidates only, please

    Duties include but are not limited to:

    • Work one on one with the client in order to prioritize tasks and think through long-term planning
    • Manage personal calendar
    • Manage personal e-mail and act as a gatekeeper; process incoming messages, draft responses
    • Coordinate social events with friends
    • Help plan and host parties
    • “Drive” the client (the way a personal trainer drives clients); work with him on future projects and proactively take on tasks to complete these projects
    • Manage client’s financial interests, including investments and philanthropy work
    • Source and vet quality contractors for the client’s home (e.g. for interior decorating)
    • Help schedule the client into good habits/keep him accountable
    • Arrange travel; work with the client to create great itineraries
    • Research items for the home, philanthropy and personal interests such as nutrition
    • Manage the clients’ communal homes in San Francisco and the Peninsula
    • Household and personal errands
    • Vehicle maintenance
    • Manage wardrobe, including taking laundry to cleaners and assisting in packing for trips
    • Receive packages, manage returns and break down boxes
    • Order supplements and organize for the week

    Additional Household Tasks that can either be outsourced or taken on by the Assistant:

    • Light housekeeping including dishes, making the bed and wiping down countertops in kitchen and bathroom
    • Pet care for two cats
    • Wash Burning Man\Festival equipment
    • Make sure the grass is watered
    • Take on client’s share of household chores

    Requirements:

    • At least 3-5 years of experience as Personal Assistant for a private client
    • Proactively takes on additional tasks without prompting
    • Confident personality and pitch in nature
    • Be able to turn high-level direction into detailed execution with minimal help
    • Comfortable “driving” the client
    • Outstanding attention to detail and communication skills
    • High level of organization
    • Good taste & judgment
    • Resourceful
    • Works well with a team
    • Lives in San Francisco (preferably near the Mission), or would be interested in living in Portola Valley
    • Flexible schedule
    • Past experience in managing finances is a bonus

    Compensation:

    Excellent |DOE Healthcare Reimbursment

    Personal Assistant for residence
    #878 Personal Assistant for Residence with one overnight for principal in bay area
    Salary Open to the right person - with full corporate benefits
    Relocation Not Applicable
    Accommodations This is not a live-in position but you will be required to stay over at residence one night a week
    Location San Francisco Bay Area
    Status On-hold
    Job Summary

    Position Description:

    Personal Assistant – House/office

    CLIENT OBJECTIVE:

    To hire a professional Personal Assistant who will provide valuable support and assist the principal with her daily activities at the office and in her home.

    RESIDENCE DESCRIPTION:

    Office and home are located in San Francisco

    QUALIFICATIONS:

    • Gracious with previous private home experience preferred
    • Extremely discreet and mindful of confidentiality
    • Excellent written and oral communication skills
    • Impeccable time management skills
    • Efficient and accuracy of handling phones and guests
    • Reliable and punctual
    • Quiet and poised, amicable personality
    • Excellent home making skills
    • Proactive and good at multi-tasking
    • Flexible; Ability to work independently and as part of the team
    • Able to gracefully accept constructive criticism
    • Must be able to willingly accommodate needs of the principals
    • Occasional travel to other properties
    • Flexibility of taking vacations when employers are traveling
    • Well groomed with excellent personal hygiene, non-drug user, able to perform the essential functions of the job with or without accommodation.
    • No drinking or smoking on the premises
    • Able to work legally in the United States, with a valid driver’s license and clean driving record; bondable.

    RESPONSIBILITIES:

    Clothing Management:

    • Maintain closet (keep everything organized and in pristine condition)
    • Ensure clothing has been cleaned and tagged accordingly
    • Coordinate alterations and fittings
    • Work with service providers to determine clothing for social events
    • Unpack & inventory orders as they arrive; process returns as necessary
    • Lay out clothing daily

    Packing

    • Work with service providers to create travel line-up
    • Pack necessary items as prescribed
    • Always keep toiletries packed and ready to go
    • Coordinate with office staff regarding last minute details
    • Be on hand before principals leave for the airport to help with last minute requests/packing

    Gifts

    • Keep an organized box of cards at the house - cards organized by event/holiday
    • Keep current go to gifts on hand, always some hard cover books
    • Keep wrapped and labeled gifts in the gift closet at the office in case principal decides to give a gift early.
    • Keep a stocked wrapping station at the house, shop for cards as needed, shop for gifts and wrapping supplies

    Office Task Coordination and Execution (including but not limited to):

    • Filing
    • Photocopying
    • Email correspondence
    • Ordering of office supplies
    • Shopping for grocery items for the office
    • Calendar updates (MS Outlook)
    • Data entry into database
    • Document prep (MS Word)
    • Answering of doors and phones at the house and office

    Inventory Tasks as Designated by Estate Manager

    Driving:

    • Drive principals, family, guests and colleagues as needed
    • Assist with refueling as necessary when driving the principal

    Miscellaneous:

    • Run errands to the post office, pharmacy, Starbucks, etc., as requested
    • Shop for clothing/toiletries etc., as needed
    • Purchase household supplies as needed/requested by housekeepers
    • Keep mini pharmacy stocked in the laundry room
    • Help with computer issues
    • Receive and inventory FedEx and courier packages
    • Help principal with organizational/filing projects at the house
    • Field administrative requests from office personnel while at the house
    • Assist principal with events if required
    • Track gifts and cards received
    • Keep all office supplies stocked for the house
    • Keep principal's packing supplies up to date and in good order, check items after a visit
    • Check the printer has enough paper daily
    • Keep personal stationary stocked/reorder when needed
    • Keep all stationary drawers in the house stocked, check stamps weekly
    • Answer door/phones at the house
    • Stay overnight as requested

    COMPENSATION AND TERMS:

    • Compensation package to be commensurate with experience and qualifications- compensation paid hourly.
    • Benefits are listed in employee handbook.
    • General schedule is a five-day work week, overtime is sometimes required evenings and weekends. Must be flexible with the needs of the employer.

    The foregoing job description is not exhaustive or permanent as duties may be changed from time to time. All employees are expected to undertake such additional duties as may from time to time be necessary, appropriate or efficient to achieving the Principals’ goals. All employees are expected to use sound judgment and discretion in carrying out their duties.

    Firmwide:135836860.1 050662.1000

    Personal Assistant
    #876 Personal Assistant - office of two to assist in busy/active principals' lives.
    Salary $100 - 110K
    Relocation Not Applicable
    Accommodations This is not a live-in job
    Location San Francisco Bay Area
    Status Open
    Job Summary

    Personal Assistant #2for Couple in San Francisco M-F 9:00 - 5:30

    • Must be professional, excellent verbal memory, perfectionist & extremely detail oriented, highly efficient, discreet, responsible, reliable, courteous, excellent phone manner, , multi tasker extraordinaire, calm, works well under pressure in a fast paced environment
    • Very experienced and tech savvy in PC and Apple/MAC products ( laptops, iphones, ipads), Microsoft Word, Excel, iCal, Filemaker Pro database management, digital camera use, all web search and order placement.
    Administrative
    • Check voice mail and email 1st thing in the a.m. & throughout the day and before you leave
    • Check for any “saved” phone messages
    • Distribute and respond to phone messages accordingly
    • Intricate, multiple calendar management. Daily check of calendars keeping all appointments and coordinating calendars
    • Coordinate all meetings, luncheons, dinner parties with respective guests. Let houseman know how many guests for meetings so table can be set up with water, etc.
    • Interface calendar meal requests with chef and dietary restrictions of any guests
    • RSVP to multitude of invitations
    • Create monthly calendar distributed to employers and staff
    • Apprise all staff of employers travel schedule as it relates to packing, travel food, supplements, etc.
    • Create and manage personal activities for the Missus
    • Create and manage Board Meeting sessions
    • Daily maintenance and distribution of “bring up” file for pending matters (meeting notes, Foundation material, invitations etc.)
    • Answer phone calls on all lines (first pick-up)
    • Process incoming/outgoing mail, take to post office when necessary
    • Maintain all correspondence for Mrs. via letters, memos, faxes, emails, texts as necessary
    • Data base management, ongoing basis. All new entries into database need to be updated in employers devices. This includes phone #’s and emails
    • Errands as needed
    • Maintain Health Files, Insurance, Medicare, etc
    • Review credit card statements and mark all charges related to travel
    • Maintain and updating all employers Apple devices, iphones, ipads, laptops. Troubleshoot when necessary to make sure they are working properly

    Travel

    • Maintain constant contact with travel agent on all pending trips, check flights, flight times for changes, upgrades to 1st or business class and seat assignments
    • When not using a travel agent, all arrangements made here by assistant and/ or Mrs.
    • Make all airport/hotel car service reservations
    • Maintain Mileage Plus and Global Services accounts thru United
    • Make boarding arrangements for pet when employers travel
    • Coordinate vet appointments and all paperwork when pet travels to Hawaii, requesting Health Certificate and Terminal Inspection
    • Keep individual files for all trips, file accordingly
    • Keep ongoing files of business related expenses to produce expense reports for foundation related trips when requested.
    • Generate itineraries, agendas etc. for all trips (international trips with copies of passport, vaccinations when applicable, visas and all other required documents
    • Renew passports when necessary
    • Maintain all current and past travel files

    Foundation

    • Interface with director of family foundation and other staff as needed
    • Manage calendar for coordinating meetings
    • Maintain, organize and distribute all information
    • Have all necessary information ready for meetings/conference calls
    • Submit Trustee Discretionary Grant information to Foundation for Mr. and Mrs.
    • Maintain Foundation files
    • Submit travel expenses to Foundation admin assistant for reimbursement
    • When board meeting takes place in San Francisco coordinate any dinners, entertainment,

    or gatherings at the house.

    Household

    • Order books, tapes, household items, clothing items, water, herb tea
    • Order all office supplies, mail and Fed Ex supplies
    • Work with housekeeper on ordering household supplies
    • Order all supplements, updating list to keep current
    • Supplement organization by Houseman, but overseen and coordinated by Assistant
    • Order any household items, space heaters, hair dryers, etc
    • Coordinate, list and ship all items to other residence
    Personal Administrative
    • Maintain and manage Christmas card lists, birthday lists, and event guest list
    • Maintain family birthday file, cards/gifts sent to individuals accordingly
    • Maintain employer, Mrs. personal files
    • Coordinate and list all gifts being wrapped by laundress~ holidays, birthdays, etc. ship accordingly
    • Deposit by mail checks, file copy accordingly
    • Maintain continuing education credits for Mrs.
    • Update and monitor professional credentials for employers
    • Update bios / curriculum vitae as needed
    • Weekly, keep employers desk organized, sort files, papers accordingly
    • Maintain wine country list of food and personal items needed. Follow up with chef and houseman to makesure they are in bags for wine country
    • Work with employer on dinner party guest list, send invitations or phone
    • Follow up on guest list, write out place cards, coordinate with staff & hire servers as necessary
    • Track RSVPs for various employer planned events
    • When RSVPing to event that requires ticket purchase, give copy of letter and payment information to Personal Assistant #1 for tax filing purposes
    • Order & renew prescriptions, as needed
    • Renew all subscriptions, car registrations & driving licenses
    • Copies of registrations should go in file. Original in car along with sticker.

    Miscellaneous

    • Be flexible, sometimes an event requires one to work after hours.
    • Wrap gifts when necessary
    • Maintain office equipment, schedule maintenance, change cartridges on copier, fax and printer order supplies when necessary
    • Once a year coordinate fire extinguisher service ( in Spring)
    • Maintain vehicle files, pet files
    • Maintain and update wine countryfile when requested
    • Take pet to the vet or schedule Houseman to take - little happy dog
    • Organize all dog items when staying overnight with hskp

    Computer Skills / Technology Required

    • Know and be proficient with current technologies being used by employers
    • PC and Mac Office Suite, including Word, Excel, Database Management Filemaker Pro
    • Mac: ical and iphone management, synching of devices, iphone, ipad, laptops

    Personal Assistant Attributes

    This job requires the following work habits:

    Extraordinary attention to detail, perfectionist

    Responsible

    Excellent memory

    Reliable

    Meticulous follow through

    Able to multi task, but stay focused

    Excellent organizational skills

    Excellent tech skills working with many devices, software

    Professional and friendly phone manner

    Excellent verbal and written communication

    Works well under pressure in a quickly changing environment

    Personality Traits:

    Sense of humor

    Self motivated

    Sees the big picture as well as details

    Discreet, confidentiality is a must

    Does not take things personally

    Good listener and communicator

    Mature

    Compassionate

    Honest

    Works as a team member

    Likes dogs

    Lifestyle Estate Manager
    #869 Lifestyle Manager for southern CA and Florida based employer
    Relocation Yes
    Accommodations Not a live-in position
    Location Florida / California
    Status Filled
    Job Summary

    Job Title: Lifestyle Manager / Estate Manager

    Location: Based out of Florida and southern California, travel to other locations Principal has homes. Base location is Miami.

    Schedule: Traditional Monday through Friday with flexibility due to travel and the needs of the Principal.

    Environment: Informal but professional; work independently but will be in close contact with Principal

    Overview: This is a new position for the Principal. He has had a long-term business team but is now looking for someone to oversee a broader range of personal and lifestyle activities. Someone that is flexible and has the ability to grow with the job and the life of his/her Principal.

    Principal has multiple interests on both coasts. Desirable key traits are being creative and resourceful, meticulous and reliable, having a thirst for knowledge and self-improvement, and being open to creating new ideas and tasks. Over the long term the Lifestyle Manager will take on new areas as the Principal’s life evolves personally, as well as with his business and with his outside interests.

    The Principal is looking for someone who can handle and source a variety of his daily and project-based needs—someone he can reliably make a call to and consider the task done (with availability for follow-up and clarification when needed). Your job is to assure that all needs are met and that you enable the Principal to focus on his life and personal growth. You will assist in managing and expanding all areas, making and maintaining contacts, overseeing travel, identifying vendors and proactively handling both home(s) and staff members.

    Looking for a super-star!

    Residences:

    The Principal presently has a residence in Florida approximately 3,000 sf and southern California with a sf of 8,000 and grounds approximately 0.3 acres. There is minimal staff for each residence.

    General – many details below are potential and / or future projects but overall, this is a good vision of what could evolve given the direction of the principal’s life

    • Be available for any needs the Principal has.
    • Work on same time zone as Principal and/or in rotation with other staff; "24/7" & 7 day/week" availability.
    • Ability to work long hours, travel on short notice, and have a valid passport.
    • Ability to travel to any of Principal's travel destinations whenever needed.
    • Principal’s first point of contact for reliable planning, oversight, and execution of a range of daily and project-based tasks – coordinate with the Personal Assistant as well to facilitate all needs.
    • Design support staff team made up of both employees, consultants, and vendors; Hire and supervise staff; Manage performance of staff.
    • Principal’s primary liaison for vendors, staff in homes, and certain business contacts.
    • HR & Legal compliance in partnership with legal and bookkeeping teams.
    • Accounts payable in partnership with bookkeeping firm.
    • Vet, hire, and onboard all business vendors: insurance, recruiting, credit card administration, security, global health.
    • Develop all policies and procedures including "Playbooks" for all areas of Lifestyle & Travel, T&E, A/P, etc.
    • Travel to estates and destinations (especially in first 6 months) to train and work with support staff to refine "playbooks".
    • Proactively thinking, responding to requests that might be new and interesting and “run with them”, expanding when possible, offering suggestions and ideas for solutions and ongoing improvements.
    • Maintain daily and weekly communication with Principal via “daily log” or other method to keep Principal aware of the many details for each home and his personal life.

    Lifestyle Development

    • Assess, analyze and establish initial protocol for Principal’s life.
    • Work with Principal and financial advisor on establishing a budget.
    • Create security program; LLC for personal life and homes with protection of Principal’s name, etc.
    • Establish protocol for all HR needs.
    • Setting up insurance needs for Principal, staff and residences.
    • Set up and create household manuals, maintenance manuals, guest manuals, employee manuals, task sheets, daily logs, inventory lists, etc.
    • Calendar all household activities and set reminders.
    • Coordinate with Personal Assistant in updating database.
    • Research and report on any new interests Principal has; books or music collections, art collection, automobiles, motorcycles, water sport equipment, etc.
    • Keep abreast of Principal’s projects and interests and keep Principal informed of anything that might expand his vision.
    • Coordinating purchasing of new furnishings, décor, working with interior designers, general contractors, etc., on new home/property acquisitions/residences and building projects.
    • Identify new and existing IT and high tech residential efficiency software/hardware; analyzing the best product for each residence, identifying best vendor and supervise installation.
    • Create manuals to troubleshoot IT whether personal computer equipment, or household equipment as well as grounds, lighting, security, HVAC, AV, etc.
    • Streamline all communication and stay current as a “team” through software/apps and other methods of keeping everyone on point.

    Administrative

    • Calendar all activities, set reminders and double check as well as reschedule as needed
    • Manage a busy calendar of events, appointments, meetings, and travel both personal and business related.
    • Respond to and follow up with phone calls, invitations, etc. in a timely manner; keeping track and coordinating with the Principal’s calendar.
    • Correspondence; mail, email—must be articulate and compose well written letters and memos.
    • Annual birthdays, anniversaries, holidays; keep track of and send out gifts or cards.
    • Creatively source ideas for gift giving; keep track of what was given as to not repeat.
    • Learn important family, colleagues and friends in Principal’s life.
    • Upkeep of database; new contacts, business associates, friends/family, contacts for personal projects, etc.
    • Handle insurance for home, health, auto, etc.
    • Car maintenance, registration, cleaning and gassing.
    • Independently research and prioritize incoming issues and determine appropriate course of action.
    • Run errands, route mail, accept personal deliveries and manage expenses.
    • Research hard to find items on the internet.
    • Keeping track of all expenses, payroll, vendors, approving invoices, coding purchases and working with financial office for bill pay.
    • Work with Lifestyle manager creating/preparing operating budget and capex budget for all properties, residences, travel, and other expenses.
    • Work with Lifestyle Manager and staff in each residence to manage petty cash for all residences and ensure proper documentation and submission of house credit card purchases/receipts.
    • Ability to graciously work around a variety of socio-economic and culturally varied people in Principal’s life; maintain proper decorum and protocol at all times.

    Travel and Activities

    Execute or manage staff and vendors to execute the following:

    • Prepare Principal’s accommodations; set-up for arrival and close after departure or coordinate with the butler/valet.
    • Work with Travel Coordinator in researching; new places and accommodations, adventures, entertainment and more.
      • Create seamless ease in travel for fun and new interests.
      • Work with concierges and other contacts to procure tickets to special events and hard to obtain dinner reservations.
      • Maintain rider and list of travel and concierge preferences.
      • Hire and train third party concierge services/companies; Scout locations prior to Principal's arrival.
    • Prepare traveling butler/valet for all travel, keeping him/her abreast of the schedule and events that are set up. Be available to problem solve and handle all obstacles along the way in coordination with the butler/valet.
    • While butler/valet is travelling, you will be responsible for pet care.
    • If the dog is travelling with the principal, coordinate all flights and documentation needed.

    Events and Guest Care

    • Coordinate personal functions/events/parties for Principal with the butler/valet.
    • Organize parties and social events, arranging vendors to assist with bottle service, security, valet parking and catering, establish an event Standard Operating procedure so nothing is forgotten no matter how small or large. Attend when requested.
    • Work with butler/valet in establishing an event Standard Operating procedure so nothing is forgotten no matter how small or large.
    • Be available as a second set of hands for all personal services and assistance to family and guests to include driving when required.
    • Orchestrate guest care, arrival, events, prepare rooms; fresh sheets/linens/flowers/amenities/special foods stocked, car if necessary – with the butler/valet.

    Staff Management and Training

    • Hiring, training and establishing protocol for all existing and new staff members and vendors.
    • Plan and implement a comprehensive training program to include new employee orientation, general skills and technology training, and specialized skill training to enhance job performance. Engage and coach staff.
    • Oversee staff and lead by example. Make sure staff is well turned out, punctual and attending to their duties as established. Set priorities.
    • Full responsibility for coordination and dissemination of Staff Schedules, ensuring appropriate coverage in all residences.
    • Keep staff advised of upcoming household activities and of general household information, including any new procedures that are deemed appropriate for them to know. Discuss, arbitrate and resolve concerns with them.
    • Monitor staff levels and report staffing needs to Principal. Hire new staff as needed.
    • Keep staff advised of upcoming travel activities.

    Residential

    Execute or manage staff and vendors to execute the following:

    • Assume full responsibility and manage properties, maintaining orderly operation and meticulous appearance of all properties, staff and systems.
    • Create and maintain inventory lists for areas of importance to Principal; wine, pantry, basic house stock, etc. Work with staff to ensure updated, accurate inventory lists.
    • Coordinate all wardrobe care and management with butler/valet; dry cleaning, organizing, packing and shipping and tracking as well as upkeep.
    • Understand the operation, repairs, maintenance warranties and routine maintenance checks required for the following systems: electric, plumbing, audio/video, and appliances in all residences.
    • Pitch in with staff when needed; last minute, special events or possibly when staff is out sick
    • Walk house and grounds periodically to check on facilities, lighting, maintenance needs, etc.
    • Develop and maintain schedule of maintenance to be performed on weekly, monthly, quarterly, semi-annual and annual basis. Monitor schedule and ensure planned maintenance occurs.
    • Oversee development and completion of Household Manuals for each residence. Update as needed.
    • Day-to-day project management of construction/renovation/landscaping projects.
    • All duties related to pets.

    Skills required:

    • Love working autonomously in a private home or office setting.
    • Love assisting and enhancing employer’s lifestyle and standards.
    • Open to travel with employer.
    • Ability to talk to people from all walks of life; dignitaries to staff/vendors.
    • Good conversationalist, outgoing, positive attitude with great respect for Principal’s privacy.
    • Comfortable taking direction as well as executing simple and complicated tasks with little or no direction.
    • Self-motivated and creative; look for new projects to do as well as establishing systems to streamline daily life.
    • Maintaining grace, style and protocol at all times.
    • Ability to change direction; unflappable, sense of humor, easy going, happy person.
    • History of long-term employment and commitment to developing a long-term working relationship with Principal.
    • Successful in maintaining good relationships with team and vendors.
    • Keep boundaries; maintaining confidentiality and security of information of employer’s private life as well as the lives of friends/family/colleagues and events that you are orchestrating.
    • High level of intelligence, curiosity, creativity and open-minded work style.
    • College degree and strong academic performance is a positive.
    • Gracious, kind and diplomatic.
    • Clean background check and verifiable references.

    Work style: Partner with Principal

    Package:

    • Top level salary based on experience.
    • Full benefit package (will be established by Principal and new employee upon hire).
    • 9 national holidays plus 12 total paid personal/vacation days off per year and unlimited sick days; Principal may request some flexibility in timing, or possible availability in emergencies.
    • Office space or home office provisioning.
    • Office set up in employee's residence when needed.
    • Will assist in relocation costs if necessary.
    Household Manager - part time
    #867 Household Management - Part-time for Marin couple
    Salary Hourly
    Relocation No
    Accommodations This is not a live-in job.
    Location Marin County, CA
    Status Filled
    Job Summary

    HOUSEHOLD MANAGER MARIN COUNTY Lovely busy working couple need someone to work on-site and remotely keeping the house and grounds pristineas well as any needs of the principals met. Excellent package - based on experience. Oversight, supervision and upkeep of the home and the grounds

    • Regularly walk/inspect home & grounds - check up and initiate repairs/replacements as needed
    • Secure plans, locate contractors, obtain bids for owners’ approval & manage desired additions & improvement projects, e.g. building the shed, driveway repair, etc.
    • Schedule and be on site for needed repairs and major cleaning, e.g. windows, cable services, etc.
    • Hire, co-ordinate and supervise service providers, e.g. landscapers, security, cleaners and others if needed. This would include the preparation of task and duty lists.
    • Generally acting as agent of owners in this area, reporting to and receiving instructions from the couple or the Parents each as to their respective shares of the property.
    • Ongoing contract w/ contractors/home repair
    {Note: Coordinate with the Missus to assist in supervision of current housekeeper. She might want to maintain direct management herself - TBD.}

    Internal household management

    • Cleaning/housekeeping, routine weekly and periodic major deep clean; preparation of a task list so that nothing is missed (outsourcing when necessary)
    • Inside plant care and watering; periodic fresh flowers
    • Shopping, e.g. groceries, household, school and personal supplies, sports equipment and miscellaneous items needed for convenience of owners.
    • Errands, e.g. laundry, dry cleaning, refill propane tanks, repair bicycle tires, etc. and other matters to save time on such details
    • Attending to routine auto maintenance and repairs, including car wash, oil changes, filling with gas when needed or requested
    • Organization of closets, garage, drawers, storage areas as requested
    • Seeing that necessary supplies are always stocked in both homes, e.g. paper towels, toilet paper, cleaning supplies, batteries, etc.
    • Pre-stocking, tidying, thorough cleaning and changing bed linens and towels in the guest quarters when the Parents are to arrive (being responsive to the couple’s mother'sparticular requests here). Developing a check list, so that all is reviewed and in order when guests arrive, e.g. media working, flashlights with batteries, fresh soap, with a goal to making the stay as seamless as if in a hotel. Maybe newspapers and a bouquet of fresh flowers.

    Family services:

    • Limited coordination of meals to facilitate time together, providing options (e.g. exploring blue apron, prepared meals, getting food), food plan for occasions per the couple
    • Dog walking and grooming; they don't have a dog presently but it might be in the future

    Administrative assistance

    • Develop systems and check lists to maintain for organization, except financial stems which are home office manager'sresponsibility
    • Collect mail, organize and attend to non-personal correspondence, e.g. ending in renewal notices, etc.
    • Coordinating appointments if desired (i.e. develop and maintain a joint calendar for the couple)
    • Scheduling travel
    • Maintain records, e.g. warranties, records of purchase, receipts (for returns), etc.
    • Keep separate accounts for two sections of home so that(the Parents) will pay their share
    • Collect and assemble bills and tax information for forwarding to office manager
    • Provide necessary information to office managerfor all insurance
    • General home secretarial/assistant duties
    • Monitor house rules for regular service providers
    • Office assistance, organization and file management for the Missus
    • Renew auto licenses
    • Co-ordinate deliveries and returns
    • Schedule appointments as requested
    • Serving as single point of contact for service and parents
    • Email and calendar system management
    • Organize and send Xmas cards
    Property Manager
    #752 The family is looking for a property manager - must be local on LI
    Salary Attractive Salary DOE
    Relocation No
    Accommodations This is a live out position
    Location East Hampton, NY
    Status Filled
    Job Summary

    Job Title: Property Manager - local on Long Island

    Location: East Hampton, New York. This is a live-out position and candidate should reside in Long Island and have working knowledge of the Hamptons. Housing is not provided.

    Schedule: Monday through Friday plus weekends and holidays as needed

    Overview: This is a busy upbeat family of six with a long-term staff. They are in need of an experienced property manager to manage and elevate their high standards for their East Hampton homes.

    Daily Duties:

    • Property Management for the East Hampton estate
    • Act as owners representative for renovations, additions and project management
    • Manage operations and staff of beachfront estate in the Hamptons encompassing six acres of grounds which includes the main residence, guest house and staff house
    • Proactively walk the grounds, interior and exterior of the Hampton estate to inspect and record any facility, grounds or maintenance issues to be addressed for optimum functionality and aesthetic appearance.
    • Create a timeline for completion of all projects and to do list and provide a detailed spreadsheet describing progress and status; imperative to have a system in place to share detailed updates on a regular basis
    • Oversee the operations of all home systems including, but not limited to HVAC, plumbing, generators, lighting and electrical systems, home automation and theater systems (Creston and Lutron), computers and networks (both Mac and Windows), irrigation and sprinkler systems, tennis courts, safety/alarms/security / camera equipment, automobiles/scooters, golf carts, bicycles and exercise equipment
    • Design preventative management system and assure adherence to keep property operating efficiently
    • Manage “Action Item: list of outstanding repair and maintenance items and oversee vendors
    • Work with contractors and vendors to secure competitive maintenance agreements, maintain positive working relations and provide follow-up on agreed upon services and quality of work
    • Availability to assist in NYC residence as required

    Qualifications and skills required:

    • Able to work legally in the U.S. (Green card or U.S. citizenship)
    • Must be able to pass a thorough background check
    • Solid work history with great references
    • Proficient in English, both orally and written
    • Prior experience working in a formal home
    • Must possess excellent skills in household management, property and project management
    • Self-starter/ self motivated with strong time management and organizational skills and detailed follow- through
    • Computer proficiency
    • Bachelor’s Degree preferred
    • Able to drive with a valid license and clean driving record
    • Must possess a current passport and be able to travel as required both nationally and internationally
    • Execute extreme level of confidentiality
    • Must present oneself in a professional manner or style to appropriately represent the family at all times
    • Understand and execute proper etiquette, upholding it at all times
    • Must be able to work well with others and be an integral part of the team; essential to be hands-on
    • Flexibility is essential

    Benefit package

    Attractive salary DOE

    Full corporate benefit package

    Medical and dental coverage immediately following trial for employee and family

    Paid sick days, holidays and vacation (3 weeks)

    Meals provided when on duty

    Warm and supportive work environment

    Locals only please

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