Find a job you love.
ID #
Title & description
Location
Status
Executive / Personal Assistant
#854 CEO is looking for a first class Executive/Personal Assistant in his office
Salary Attractive Salary DOE
Relocation No
Accommodations This is a live-out position
Location Mid-town, New York
Status -
Job Summary

POSITION DESCRIPTION

Position: Executive/Personal Assistant to CEO

Location: New York City (Midtown East)

This candidate will provide first class executive and personal assistance to the CEO in his family office which is focused on business, investments, philanthropic and progressive political endeavors working in a fast paced and dynamic, small office environment with significant interaction with high level VIPs in the business, arts/education and political communities. The position requires the ability to anticipate next steps, think creatively, be innovative, solve problems and take a broad perspective in order to make the CEO’s life easier. The successful candidate must be highly intelligent, dynamic, tech savvy, confident, anticipatory, a multi-tasker, exceptionally well-organized, resourceful and service-hearted.

The essential functions are:

  • Manage and optimize calendar – Microsoft Office Outlook. This is of the utmost importance and requires extreme attention to detail and follow up skills as well as high level of understanding of context of meetings and profile of attendees in order to schedule appropriately. Calendar personal appointments in addition to business meetings and telephone calls.
  • Ensure accurate communication of schedule at all times in addition to daily review of upcoming schedule at end of each work day and coordination of schedule with spouse’s assistant and driver when needed.
  • Feel confident in asking questions when you are not sure or don’t know
  • Coordinate all travel, both domestic and international, ensuring ease, efficiency, and operational connectivity throughout
  • Take initiative to plan in advance of travel and ask appropriate questions to properly accommodate needs and be accessible as needed when CEO travels occasionally to other time zones
  • Be knowledgeable of and current about new restaurants, hotels, travel plans, events, etc.
  • Creatively research various initiatives whether charitable, political or business-related for the CEO and prepare high level profiles of meeting attendees using tech savvy skills
  • Handle miscellaneous items in the office including ordering lunch, stocking beverages, greeting visitors, etc.
  • Set up conference rooms for meetings, arrange for refreshments and clear room after meetings
  • Manage personal projects such as tracking and submitting medical claim reimbursements; preparing expense reports; holiday card list; etc.
  • Coordinate and oversee IT needs for CEO and personal residences including maintaining schedule of all personal IT devices and vendors
  • Coordinate and manage events, lunches and dinners for various business, charitable and politically related events
  • Develop strong rapport with team members while demonstrating flexibility and willingness to assist co-workers at all times
  • Order office supplies, make sure all office equipment is fully functional at all times and provide general administrative support such as overnight mailings, copying, etc.
  • Be willing to help with personal tasks that could include gift buying, wrapping and occasional errands.

Required Skills:

  • Bachelor’s degree and seven to ten years’ related experience working with high profile executive required
  • Personal Assistant experience strongly preferred
  • Demonstrated ability to take initiative, anticipate needs and exercise independent/sound judgment
  • Tech savvy skills for personal and business research
  • In-depth knowledge and proficiency of MS Office, Apple products, Adobe, Dropbox and Skype/Google Hangouts, strongly preferred
  • Excellent communications and interpersonal skills; excellent people and project management skills
  • Acute attention to accuracy and detail in all aspects of responsibilities
  • Excellent ability to prioritize work
  • Excellent planning, time-management, and organizational skills –fast-paced environment
  • Able to handle sensitive information with a high degree of confidentiality
  • Ability to work full-time Monday-Friday 9AM-7PM and be available via email after hours/weekends in order to respond to any occasional time sensitive items.

You might be a fit if you are…

Intelligent & Quick Thinking Mature, Honest, Loyal, Discreet & Builds Trust Tech Savvy Interested in the arts, service learning projects and progressive politics

Self-Driven to Achieve Results & Stretch Goals Always Helpful & Delivers Solution-Oriented Results Absolutely Responsive with Accountable Ownership Fully-Engaged Resourceful

Bookkeeper
#851 Bookkeeper for family office in mid-peninsula of San Francisco Bay Area
Salary $75 - 90K DOE and full amazing benefits
Relocation Not Applicable
Accommodations Not a live-in job
Location San Francisco Bay Area
Status Offer Pending
Job Summary

Bookkeeper for Family Office on theSan Francisco Peninsula Great team to work with. Long term staff. Primary Responsibilities:

~Financial analysis of monthly, quarterly and annual accounting close which includes review of managementfinancial reports, preparation of supporting schedules and reconciliation of balance sheet and incomestatement accounts

~Reconciliation of bank statements

~Posting of journal entries

~Payroll for multiple entities, 401(k) management – contributions and true-ups, and employee expensereimbursement

~Cash management responsibilities (checks, wires, credit card payments)

~Corporate credit card reconciliations

~Quarterly and annual reporting requirements,

~Prepares budgets and forecasts, including budget to actual results

~Supports the preparation of internal reports, including monthly financial statements

~Expense and financial reporting

~Concur expense processing and administration

~Works with the team to ensure sound accounting practices and adequate internal controls arein place

Skills/Qualifications:

~General Accounting / General ledger experience

~Strong working knowledge of QuickBooks

~Exceptional attention to detail, knowledge of reconciliation and general ledger entries

~Proficiency in MS Office Suite, including intermediate to expert Excel skills

~Experience in monthly close and year end process

~Ability to manage multiple projects concurrently with minimal direction

~Keeps abreast of industry developments, including but not limited to, changes in regulations and technology

~Candidate must be a motivated self?starter and possess excellent communication and inter?personal skills

~Knowledge of ADP TotalSource (PEO), Concur (T&E), and Fidelity (401(k)) a plus

~Prior experience with family offices will receive priority Package: ~Excellent salary with bonus at year end based on performance with corporate benefits for employee and family fully paid along with other perks

Executive Assistant / Personal Assistant
#847 EA/PA for a Private Equity employer working in office and overseeing homelife
Salary $130K plus plus plus for the right person
Relocation No
Accommodations This is not a live-in position
Location Peninsula of San Francisco
Status Open
Job Summary

High level EA/PA for a private home and the principal's office - peninsula. Oversee the smooth running of an 8,000 sf home and the principal’s administrative needs in his private equity company. Mister and Missus both work and there are two elementary school aged children.

  • Managing calendar for personal and business
  • Travel for personal and business
  • Managing home vendors; reviewing invoices, scheduling, monitoring their work
  • Efficient/organized and pro-active administrator -step in, see what needs to be done and make it happen
  • Work with existing staff - creating a team environment, and scheduling everyone to assure the principals and their children's needs are covered
  • Work with Mister in his office (private equity); handling calendar, travel, communication, reports, whatever needs to be done as a traditional EA
  • Lots of back and forth keeping everyone on track
  • This takes a strong pro-active and organized person to manage the day to day and see into the future as well to clear the path for everyone.
  • Setting up systems in home; creating manuals for maintenance, house rules, family’s likes/dislikes, guest manuals and more
  • Working with the vendors that built the home, creating a “dummy’s guide” on how to operate the high tech home
  • Creating task lists for events and orchestrating events; mostly family functions now – keeping up on interesting decorations and themes for future events
  • Gift lists, gift ideas, keeping track of who you gave what to each year
  • Gift purchases and wrapping
  • Home purchases, stocking and inventory list
  • Database upkeep and holiday cards
  • Travel arrangements, creating itineraries, keeping up on cool places to go with the family
  • Reservations for dining, entertainment; keep up on all the new trends in locations the family travels to
  • Inventory lists
  • Daily logs, updates and such for the principals
  • Coordinate and work with the nanny (new hire) keeping up on play dates, appointments, schedules and such
  • Computer savvy, tech savvy, past experience working in a high-tech home/estate
  • College educated is an added bonus!

They are a lovely family with good communications, high standards but not micro-managers!

GREAT salary, insurance benefits

846
San Francisco Peninsula
Open
 
Nanny Manager
#846 San Francisco Peninsula
Salary High level salary open to the right person
Relocation Not Applicable
Accommodations Not a live-in job
Location San Francisco Peninsula
Status Open
Job Summary

Nanny/manager overseeing the team of nanniesforvery young children. Educationally focused, working out of the family office - not really any hands on nanny work beyond coaching and training unless they are short on staff on that day. Think of this as a child development job. Handling calendars, appointments, scheduling activities, assuring that there is always coverage for the children,communicating with the family, child development, travel coordination and more. Preferred BA in Child Development, Child Psychology or equivalent in experience. Multiple years of working with children of varying ages from newborn through teens. Good team member and a good team lead. Computer savvy - important for reporting and communicating with family and team. Excellent driving record. Basic safety. Highly confidential and private - protecting the family at all times. Warm, intelligent, polished ~ gracious. Salary excellent!!! Benefits excellent!!!

Household Management Couple or Household Manager/Cook
#844 Professional couple desired to manage LV compound
Salary Attractive salary DOE
Relocation Yes
Accommodations Separate housing provided
Location Las Vegas, CA
Status Open
Job Summary

Household Manager/Cook Job Description or Management Couple/Cook for couple in a large estate in Las Vegas

HM Reporting: The Household Manager reports to the Principals HM Range of

Responsibilities:

Set & maintain service standards

Set & maintain housekeeping procedures for the home

Write & upkeep household standards manual & household procedures manual

Staffing: - hiring, firing, orientation, training, mentoring, coaching, development, compensation, accurate record keeping, on-going management of staff to meet service needs of household and administrative functions.

Vendor & Contract Negotiations plus Management - negotiate and manage contracts - supervise work and review invoices for all outside services providers, including screening and overseeing vendors/contractors

Property & Systems Management: - scheduling for all maintenance, staffing, accounting and services needed for the property - systems & procedures protocol development for all buildings

Budget Preparation - prepare budget and time sheet approval for payroll

Security & Safety - overseeing security for the household and family Cooking - family meals and entertaining, healthy foods and vegetarian occasionally Setting/Serving table

Other Duties - greeting andserving guests, chauffeur duties, chef duties, maintaining vegetable garden, Various errands (shopping, dry cleaning, repairs) administrative duties/filing, organize medical bills, household inventories, maintaining vehicles

Package Live on property in 1,000 sf lovely apartment Car for business use only Excellent salary and health insurance stipend PTO

HR Manager
#836 HR Manager for a Multi-Family Office
Salary $120 or more depending on experience
Relocation Not Applicable
Accommodations Not a live-in position
Location San Francisco
Status Open
Job Summary
HR Generalist for Multiple Family office in the city.

PRIMARY RESPONSIBILITIES:

  • Responsible for full employee life-cycle for assigned client’s household and professional staff, from onboarding (e.g., new hire paperwork, payroll setup, 401(k) plan setup, benefits plan design, open enrollment) through exit (exit interviews, COBRA, severance, etc.).
  • Serve as a liaison between client relationship management teams, external counsel and other internal teams, managing multiple lines of communication and ensuring the client receives tailored, fully-vetted advice on HR matters.
  • Partner with the client relationship management team to develop a thorough understanding of client expectations and preferences in order to maintain excellent HR service delivery.
  • Ensure client is compliant with federal and local HR laws, regulations and reporting requirements.
  • Responsible for HRIS, processing all leaves of absence requests and disability paperwork. Oversee employee benefits administration and related activities such as open enrollment.
  • Respond to payroll, benefits, 401(k) and employee policy inquiries from employees and coordinate with third-parties as needed (e.g. insurance broker).
  • Facilitate and process annual performance evaluations and compensation adjustments per client request.
  • Drive and coordinate the recruiting life-cycle for client including advertising, screening, interviewing, conducting background checks, references and drafting offer letters as requested.
  • Own compensation data and partner with Payroll, providing timely updates and reviewing for accuracy.

QUALIFICATIONS:

  • Experience in an HR-related position working with household staff and bilingual a plus.

  • 6+ years of experience in HR with payroll experience; 3 or more years must be in an HR Manager capacity.

  • Deep knowledge of regulatory laws, rules and standards at the local/city, state and federal levels.

  • Superior communication skills, unquestioned integrity, and the experience, confidence and presence to work directly with clients to effectively handle interpersonal relationships and sensitive HR issues.

  • Highly motivated, self-driven, solution and detail oriented.

  • Proven ability to thrive in a fast paced, high pressure environment.

  • Strong attention to detail and sense of urgency/follow through.

  • Excellent organizational, prioritization and time management skills.

  • Strong desire to work in an entrepreneurial environment.

  • Bachelor’s degree and a solid academic background required.

  • Experience in implementing and leveraging HR technology to streamline operations preferred.

Household Manager / Childcare
#826 Household Manager - childcare provider as well
Salary Open DOE
Relocation No
Accommodations Not a live-in job
Location Mid Peninsula Bay Area
Status Open
Job Summary

They are a really nice and respectful, highly intelligent, system oriented, organized family of 4, two children in elementary school. Just moved into their newly built, high tech home in Atherton of 8,000 sf. They will need help with the children, setting up the new home, organizing, setting up systems, household manuals, vendors and more.

Details:

  • 9:00 to 6:00 pm shift, be flexible and open to changes depending on the needs and situation with the family
  • 9:00 - 2:00 focus is on household management, 2:00 pm, pick up children, take to activities, help with homework and engage with them about their day. They are independent so you will still be following up on emails, calls and other things in relation to the home management part of your job.
  • Support of a full-time housekeeper and household assistant/cook
  • They will give you a stipend towards health insurance
  • Salary open for the right person

This is a combination position of household management and childcare. You will help with the children, homework, play dates, activities, motivation and growth, and healthy snacks/meals. Work with parents in finding out goals for children and keep the same style of parenting they have.

Other duties will be creating all sorts of systems to streamline their life in their new home; organize, systems set up, household manuals created, to do lists, task lists, check lists for their events/travel, etc, inventory lists, mechanical manuals, pro-active maintenance schedules, working with the vendors to find out how to care for everything in the home, write it down and add that to the manual, work with the housekeeper and household assistant/cook. The chef/cook will have snacks ready for the children so all you will need to do is make sure they have what they need and if friends are over, you have planned that out too. The family is vegetarian and like Indian food as well as all international cuisines. Healthy, seasonal, local....you know...good food.

Daily duties as per principal's description:

  • household management and maintenance; pool, garden. repairs, etc.
  • Household organization
  • Identify and coordinate after school activities and tutor for the children
  • Manage play dates
  • Taking kids to doctors
  • Contribute to intellectual growth for children
  • party planning
  • gift purchasing and wrapping

Personality traits:

  • Self starter
  • Excellent at organization
  • Attune to emotional well being of children
  • Open to taking direction and feedback
  • Multi-tasker
  • Tech savvy
Estate Manager / Personal Assistant
#824 Warm and kind family in the city looking for extremely savvy PA/EM
Relocation No
Accommodations Not a live-in position
Location San Francisco
Status Filled
Job Summary

Family of four (two school age children), creative, detail oriented, kind and warm is looking for a "match" for their next Personal Assistant / Estate/household Manager

San Francisco main residence is approx. 10,000 sf with 2 housekeepers, a chef and drivers

Hawaii property is approx. 10,000 sf on multiple acres of land with caretaker, grounds staff and part time chef.

  • You will also be responsible for the completion of household manuals, maintenance manuals, inventory lists, guest manuals and even daily check lists
  • They need someone proactive making sure all the systems of organization are in place
  • Family is very organized, everything is calendared and scheduled - your responsibilities are to maintain the calendar, rescheduling when needed and setting reminders
  • Overseeing repairs, maintenance and construction projects
  • Travel arrangements; preparing house for arrivals and departures as well as readying the family for their trips - travel check lists and possible packing/unpacking
  • Coordinate big and small events, keeping up on all details and planning for guest arrivals - work the event as needed
  • Handle philanthropic activities
  • Work with family for all private travel arrangements
  • Vetting and maintaining good relationships with vendors; seeing to their work and giving the final approval on the invoices making sure they match the work and the time the vendor was on property
  • Guest care; assuring rooms are ready, special accommodations are made for their visit, reservations and activities as requested
  • Keep up on all cool/great gifts and wrappings for holidays and events; keep track of what was giving in past years as to not repeat
  • Keep up on all new restaurants
  • Keep up on all new/cool places to travel that might interest the family
  • Managing database contacts
  • Handling phone, email, insurance, bill pay, calendar and many other administrative duties
  • Mac household - must be tech savvy
  • You will be the point person, overseeing the staff and making sure the family is cared for

• Open to all backgrounds, but have strong preferences for someone who has worked in an environment with a high level of sophistication and service; hospitality, any service industry, administrative/support roles, etc. • The ideal person will be able to work autonomously and with a small permanent household staff

• They should be eager to jump into anything when needed and make good judgement calls

• They should have a positive attitude, impeccable skills with high attention to details, and the ability to communicate with a diverse set of people and levels

• Very warm, personable and kind family

• Understanding protocol, being efficient and interactive but knowing how to allow for family private time away from staff intrusion

• Long term staff - be able to work with and team with - assess their skills and talents long before "telling them what to do"

Excellent salary and full benefits.

Chef
#818 Vegetarian Chef needed - International Cuisines
Salary Open
Relocation Not Applicable
Accommodations not a live-in position
Location Atherton
Status Open
Job Summary

Full time chef needed for Atherton family of four. Two elementary school aged children with verybusy working parents. Lovely new home with all new kitchen components! They are vegetarian and like Indian food but also enjoyall international cuisines. They are (as all of our families are) into healthy foods. Schedule will be M-Fmid-day through the evening for shopping/cooking/serving and clean-up. Occasional weekends depending on events. Set table, family style and plated some nights. Obviously high end for entertaining. Salary is open to the right person. They do offer a stipendtowards health insurance.

Household Concierge / Steward
#815 The family is looking for a hands-on Director of Concierge
Salary Attractive Salary DOE
Relocation No
Accommodations This is a live-out position
Location New York City
Status Open
Job Summary

Land-based Chief Stew/Household Concierge/House Manager:

Position Description:

This position reports to the Estate Manager (EM). This unique position is a hybrid role encompassing work in the following categories: personal assistant, house manager, and chief stewardess. The HC travels to various properties and destinations where the family is staying and works from these locations. At these various properties and destinations, the HC is responsible for: (i) real time implementation of principal’s requests for all of the principal’s personal needs and comforts (ii) maintaining a clean, organized, and meticulous home and ensuring that the home, logistics, and operations are running smoothly (iii) project and event management and (iv) supervision of housekeepers. This unique position will interface directly with the principals and continuously with the EM, principal’s assistants, and family office to coordinate logistics or topics that involve home and office.

House Manager/Personal Assistant Responsibilities:

  • Daily survey of the home and the interiors of all the dwellings
  • Develop and maintain an interior cleaning schedule for regular and deep cleaning for all properties
  • Supervise the quality of housekeeper’s work and conduct daily inspection of interiors
  • Assist the housekeepers with specialty cleaning or household projects
  • Train housekeepers to implement the highest of standards at all residences and on cleaning procedures
  • Ensure that each residence is stocked with the principal’s desired toiletries, personal items, cleaning products or anything requested by the principal
  • Oversee inventory of household items, personal products, office supplies, linen closets and ensure all inventories are organized and current; maintain electronic inventory
  • Manage online accounts, i.e. Amazon, etc.
  • Organize storage areas and maintain inventory
  • Shop for household items and run errands
  • Advise all interior staff on upcoming household activities including events, guests, and timing of particular activities so house operations can run as smoothly as possible
  • Represent principals in gracious manner when interacting with vendors, answering the phones and doors, taking messages, and receiving deliveries
  • Create floral arrangements and installation of seasonal/holiday décor
  • Oversee the care of the dog
  • Oversee exercise/activity equipment: maintenance, inventory, kite equipment, hunting bows, bicycles
  • Lead staff briefings and provide orientation for staff new to a property on topics like: safety, emergency contacts, calling procedures, location of fire extinguishers, tour of home and dwellings, alarms, home systems, etc.
  • Participate in interviewing new staff when requested by COO

Service and Chief Stewardess Responsibilities:

  • Ensure that each residence has a consistent feel and that the housekeepers and seasonal staff understand the principal’s preferences
  • Oversee seasonal moves to other properties and ensure easy transitions between residences for both family and staff
  • Ensure that homes are properly prepared and ready for the principal’s arrival; home should be meticulous and in working order prior to principal’s arrival
  • Oversee wardrobe maintenance and inventory of loan items
  • Pack principal’s clothing and personal items and send in most efficient manner to destination prior to their arrival
  • Create and maintain electronic packing inventory for each trip so it’s quick and easy to retrieve and review the items that were sent
  • Unpack clothing and personal items and place items in the appropriate place for principal’s comfort
  • Provide personal and concierge services to guests and support for activities/events
  • Oversee and manage guest arrivals/departures including special requests, food, etc.
  • Events: HC will take the lead on event execution and work closely with Principal’s Personal Assistant (PPA) and principal on organizing/executing events
    • Review and comprehensively understand all aspects of the event; complete Event sheet and share with team
    • Oversee: food and beverage, table setting/service, décor, flowers, rentals
    • Coordinate additional staff and/or vendors as required
    • Supervise set-up and ensure smooth running of the event including temperature, lighting, music, talent/guest speakers
    • Act as point of contact for event
  • Provide meal set-up (set the table), meal service, and bartending services for family and guests
Personal Assistant / Household / Estate Manager
#790 PA/HM for couple in San Diego
Salary $100,000 plus DOE
Relocation No
Accommodations Not a live-in job
Location San Diego
Status Filled
Job Summary

Job Title: Executive Personal Assistant/Household / Estate Manager

Location: Based out of family home in San Diego, CA

Schedule: Monday through Friday, but with a 24/7 mentality - flexible when needed due to travelling and also preparing employer’s family for activities, travel and other needs as well as non-scheduled emergencies

Environment: Casual/Informal but professional; work with team (including family office director), reporting to principals

Overview: This is a new position for the principals. They are looking for a strong administrative Executive Personal Assistant/Household Manager to coordinate and oversee the administrative tasks associated with their properties and daily life.

Your job is to assist with the day-to-day administrative tasks, travel arrangements, accounting, supervision of staff, management of properties, security and special projects. Your job is to assure that all needs are met and that you enable the principals to focus on their lives.

The principals have chosen to surround themselves with a wonderful team. They expect that this person will put on a polite, positive face as they represent the principals to the public. This includes the principals, family, extended family, friends, guests, all staff and vendors. The principals favor discretion as well as highly valuing confidentiality. It is important to keep their privacy honored at all times throughout the hiring process and once in the position.

Residences:

  • The main residence is in San Diego and they are building a new home locally
  • Present main residence 3,500 sf
  • New home 6,500 but growing to 8,000 sf
  • Rental home
  • 4,000 sf home in Hawaii

Duties:

  • Be available for any needs the principals have
  • Run errands, shopping, organization of home and office
  • Stocking house; shopping for basic items needed to maintain home
  • Create and maintain inventory lists for areas of importance to principals; wine, pantry, basic house stock, etc.
  • Supervise house maintenance person – develop work protocols for daily schedule, lighting, stone upkeep, painting, landscape, car detailing, appliances, special projects and all other work associated with the maintenance of the house.
  • Walk house and grounds daily to check on facilities, lighting, maintenance needs, etc.
  • Develop maintenance manuals for homes, monitor maintenance timelines
  • Develop daily and long term house cleaning manuals (what to clean, when to clean, how often, standard of cleaning and cleaning projects when principal is away)
  • Develop a plan for organizing the house (seasonal storage, entertaining items)
  • Supervise staff and vendors in homes; housekeepers, grounds crew and project workers
  • Oversee and manage the maintenance and upkeep of homes with established vendors; pool, pest control, generator/back-up power, household repairs (painting, windows/gutters, stone care, irrigation, AV, HVAC, computer/internet systems, etc.)
  • Check vendors work to assess if the job was completed to the standards the principals expect; double check that things are working correctly
  • Research and vet new vendors as needed; briefing on household standards and protocol when on the job
  • Pitch in with staff when needed; last minute, special events or possibly when a team member is out sick
  • Prepare principals’ home; set-up residence for arrival and close after departure – stock refrigerator
  • Handle domestic and international travel arrangements
  • Travel research; new places and accommodations, adventures, entertainment and more
  • Create seamless ease in travel for fun and business
  • Ship items when necessary to other residence
  • Working with family office director on insurance for home, health, auto, etc., making sure policies are updated when new items are acquired, sold or circumstances change
  • Upkeep of inventory lists for insurance purposes
  • Coordinate with CPA regarding bill pay, reconciling credit card statements and expenses related to homes to ensure expenses are properly billed and are paid on time
  • Handling mail, notifying principals of important information as it comes in
  • Respond to and follow up with phone calls, invitations, etc. in a timely manner; keeping track and coordinating with the principals’ calendar
  • Work with the principal on gift ideas, purchasing, wrapping and shipping during year for annual birthdays, anniversaries, holidays; keep track of items given each year as to not repeat
  • Handling calendar, making appointments, follow up and reminders
  • Maintain daily and weekly communication with principals via “Daily Log” or other method to keep principal aware of the many details for each home
  • Car maintenance, registration, and cleaning
  • Oversee all remodeling projects at properties
  • Manage and maintain timelines and scheduling for projects with vendors and subcontractors
  • Create reports to update principals on status of each property and projects
  • Analyze all present costs each homes incurs from utilities to supplies and determine if there can be changes made through “green” methods or other cost-effective techniques
  • Create a team environment with staff and vendors
  • Hiring, training and evaluating staff/vendors
  • Research, authorize, hire and maintain vendor list
  • Set-up and maintain systems in each home to create efficiency
  • Address each project with full analysis of cost, timeline and materials necessary; present in report for approval by principals
  • Support extended family members as needed

Skills required:

  • Mac and PC; QuickBooks, MSWord, Excel, Dropbox, database
  • Fluent in Spanish - not mandatory
  • Comfortable taking direction as well as executing simple and complicated tasks with little or no direction
  • Organized, enjoyment in creating systems for simplification of lifestyle
  • Self-motivated and creative; look for new projects to do as well as establishing systems to streamline daily life
  • Maintaining a calm demeanor and appropriate protocol at all times
  • Ability to work with, train and support current staff to ensure continued success and enjoyment in their work
  • Ability to change direction; unflappable, sense of humor, easy going, positive – happy person
  • Past experience working in a private residence as a Personal Assistant / Estate Manager
  • History of long term employment - paramount
  • Successful in maintaining good relationships with team and vendors
  • Keep boundaries; maintaining confidentiality and security of information of employer’s private life as well as the lives of friends/family/colleagues and events that you are orchestrating
  • High level of intelligence, creativity and open-minded work style
  • College degree is desired
  • Gracious, kind and diplomatic
  • Clean background check and verifiable references

Work style: Partner with principal

Package:

  • Top level salary based on experience and salary history
  • Discretionary bonus on an annual basis
  • Medical/dental/vision through Trinet;United Healthcare or Kaiser for employee
  • Retirement plan being formulated
  • Vacation 2 weeks
  • Sick leave 10 days
  • National holidays
  • Office space on-site - will be created in the new house
Personal Assistant
#787 Polished, Professional, Fashionable PA to lovely couple in Marin/SF
Salary $85,000.00
Relocation No
Accommodations This is not a live-in position
Location San Francisco Bay Area
Status Filled
Job Summary

Job Title: Personal Assistant

Location: Main residence is in Sausalito and office is in Union Square, San Francisco

Schedule: M-F 9 - 6 with some Saturdays (could be a 30 hour week if candidate wants part time)

Home Environment: 5,000 sq. ft. home in Sausalito. Multiple staff members assist principals in the running of the home. Elegant atmosphere and professionally managed. Pets on premises – 1 cat and 3 dogs. Busy environment with a lot of activity.

Overview: This is a new position for the principal. Role will be working hand-in-hand with the current Sr. Executive Assistant. Principal is a female business owner of a design firm and is a top, nation-wide leader in her industry.

The family favors discretion at all times as well as highly valuing confidentiality. It is important to keep their privacy honored at all times throughout the hiring process and once in the position. You are expected to present yourself in a professional manner at all times, be polished and articulate. When in the office, be dressed appropriately - fashion-forward, contemporary attire.

Duties:

  • Ability to independently research and prioritize incoming issues and determine appropriate course of action
  • Calendar scheduling and follow up with reminders for appointments and events
  • Travel arrangements; managing frequent flyer miles, arranging for air/car/hotel and transfers
  • Errands, shopping, dry cleaningrunsand organization of home
  • Coordinating with principal on all events and assisting in the execution
  • Writing correspondence and basic graphic design
  • Answer door and phone, take accurate messages and respond as necessary
  • Receiving and preparing delivery of mail/packages
  • Scheduling and interacting with vendors; seeing through the projects or repairs and checking invoices before submitting
  • Renovation projects and repair projects as needed
  • Regularly clean out files and storage boxes and prep for donation or disposal
  • Maintain household car regularly, driving, getting gas, getting car washed
  • Transport principal to meetings/events when transportation is not readily available
  • Meal preparation - ordering and setting up lunch for home and office
  • Stock office supplies and organize inventory
  • Dealing with computer issues as necessary
  • Pet care; assist with vet, grooming, feeding and walking
  • Occasional overnights for pet care and security of home when principals are travelling when other staff member isn't available

Skills required:

  • 4-year degree from accredited college or university
  • Minimum of 3 years working experience as a Personal Assistant
  • Comfortable with High Net Worth families
  • High level of intelligence, clear and concise communicator
  • Must have excellent people and customer service skills
  • Ability to remain focused, organized and committed
  • Technically-savvy, proficient with MAC and PC
  • Retain information and juggle multiple projects at one time
  • Able to drive with a valid license and clean driving record

Package:

  • Top tier salary
  • Corporate benefits offered

Live-in Accommodations: Live Out

766
San Francisco Bay Area
Open
 
Houseman
#766 Houseman for Marin and City home
Salary $70,000 plus DOE and amazing benefits
Relocation No
Accommodations This is not a live-in position
Location San Francisco Bay Area
Status Open
Job Summary

Job Title: Houseman

Location: San Francisco, California

Schedule: Five days a week as well as flexibility to work when needed due to events on other days

Home Environment: Large formal estate in Marin with a second home in the city. Multiple staff members assist principals in the running of the home. Professionally run by estate manager.

Overview: They are seeking a well versed houseman with many years of experience taking care of a fine home, understand all surfaces and how to maintain them as well as teaming with other staff to make sure all expectations are met for the family.

The family favors discretion at all times as well as highly valuing confidentiality. It is important to keep their privacy honored at all times throughout the hiring process and once in the position. You will be required to sign a confidentiality agreement.

Duties:

  • Assist housekeeping staff with daily cleaning and deep cleaning projects
  • Upkeep of all furniture – vacuuming and spotting or cleaning when necessary
  • Cleaning and vacuuming rugs
  • Drapery
  • Light fixtures
  • Kitchen walls and appliances
  • Windows
  • Assisting where necessary
  • Preparing house for guests
  • Preparing house for family’s arrival or departure
  • Moving furniture for deep cleaning behind or under, flipping mattresses, etc.
  • Preparing for events

Skills required:

  • Experience working in high end homes – 7,000 sf or more
  • Ability to lift and move 50 pounds
  • Agility and mobility working in a house with stairs
  • Good communicator
  • Computer savvy for emails and text with team
  • Organized and quick pace
  • Common sense
  • Execute extreme level of confidentiality
  • Diplomacy
  • Gracious

Expectations:

  • Verifiable references
  • Ability to pass a stringent background check
  • Clean driving record

Work style: Partner with team and taking direction from estate manager and principal

Package:

  • Top tier salary
  • Health and dental insurance
  • Retirement plan
  • 15 days PTO (this is sick and vacation)
  • Paid holidays – you will be paid double time if you work on a holiday

Live-in Accommodations: This is not a live-in job

Property Manager
#752 The family is looking for a property manager - must be local on LI
Salary Attractive Salary DOE
Relocation No
Accommodations This is a live out position
Location East Hampton, NY
Status Filled
Job Summary

Job Title: Property Manager - local on Long Island

Location: East Hampton, New York. This is a live-out position and candidate should reside in Long Island and have working knowledge of the Hamptons. Housing is not provided.

Schedule: Monday through Friday plus weekends and holidays as needed

Overview: This is a busy upbeat family of six with a long-term staff. They are in need of an experienced property manager to manage and elevate their high standards for their East Hampton homes.

Daily Duties:

  • Property Management for the East Hampton estate
  • Act as owners representative for renovations, additions and project management
  • Manage operations and staff of beachfront estate in the Hamptons encompassing six acres of grounds which includes the main residence, guest house and staff house
  • Proactively walk the grounds, interior and exterior of the Hampton estate to inspect and record any facility, grounds or maintenance issues to be addressed for optimum functionality and aesthetic appearance.
  • Create a timeline for completion of all projects and to do list and provide a detailed spreadsheet describing progress and status; imperative to have a system in place to share detailed updates on a regular basis
  • Oversee the operations of all home systems including, but not limited to HVAC, plumbing, generators, lighting and electrical systems, home automation and theater systems (Creston and Lutron), computers and networks (both Mac and Windows), irrigation and sprinkler systems, tennis courts, safety/alarms/security / camera equipment, automobiles/scooters, golf carts, bicycles and exercise equipment
  • Design preventative management system and assure adherence to keep property operating efficiently
  • Manage “Action Item: list of outstanding repair and maintenance items and oversee vendors
  • Work with contractors and vendors to secure competitive maintenance agreements, maintain positive working relations and provide follow-up on agreed upon services and quality of work
  • Availability to assist in NYC residence as required

Qualifications and skills required:

  • Able to work legally in the U.S. (Green card or U.S. citizenship)
  • Must be able to pass a thorough background check
  • Solid work history with great references
  • Proficient in English, both orally and written
  • Prior experience working in a formal home
  • Must possess excellent skills in household management, property and project management
  • Self-starter/ self motivated with strong time management and organizational skills and detailed follow- through
  • Computer proficiency
  • Bachelor’s Degree preferred
  • Able to drive with a valid license and clean driving record
  • Must possess a current passport and be able to travel as required both nationally and internationally
  • Execute extreme level of confidentiality
  • Must present oneself in a professional manner or style to appropriately represent the family at all times
  • Understand and execute proper etiquette, upholding it at all times
  • Must be able to work well with others and be an integral part of the team; essential to be hands-on
  • Flexibility is essential

Benefit package

Attractive salary DOE

Full corporate benefit package

Medical and dental coverage immediately following trial for employee and family

Paid sick days, holidays and vacation (3 weeks)

Meals provided when on duty

Warm and supportive work environment

Locals only please

Nanny
#736 Family is looking for an additional kind nanny to care for their children
Salary Attractive salary DOE
Relocation No
Accommodations Live out position in Manhattan with housing provided while in the Hamptons
Location Manhattan
Status Open
Job Summary

Job Title: Nanny – Live-out

Location: New York / Hamptons

Schedule: Rotating schedule with other childcare providers. Two are on at all times 7 days a week. Flexibility is essential for travel and other activities. Two consecutive days off are provided when at all possible.

Overview: This is a busy upbeat family of six that has a positive and lively feel to it. Your main focus is to keep the children active, cared for and stimulated. You will be surrounded with a great team of talented and long-term employees. Privacy and confidentiality are essential and security measures will be adhered to at all times.

Duties:

Get children up daily and ready for school or play dates

Accompany children to school and pick up after school or activities

Work with child/ren on projects and homework as needed

Arrange after school and weekend/holiday activities

Work with other staff to coordinate children’s schedule with the family

Research and keep up on all special events coming to town and coordinate with family on which ones to attend

Frequent travel with family as needed

Qualifications and skills required:

Able to work legally in the U.S. (Green card or U.S. citizenship)

Proficient in English, both orally and written

Able to drive with a valid license and clean driving record

4 year college degree is desired

Academically inclined

Experience working as a childcare provider in a high-end home

Solid work history with great references is essential

Self-starter / self-motivated

Execute extreme level of confidentiality

Have style, poise and grace to impart to the children, friends and vendors

Understand and execute proper etiquette and uphold it at all times

Mentor with a smile and great understanding the children’s needs

Must present oneself in a professional manner or style to appropriately represent the family at all times

Benefit package

Attractive salary DOE

Full corporate benefit package

Medical and dental coverage immediately following trial for employee and family

Paid sick days, holidays and vacation (3 weeks)

Meals provided when on duty

Live-in Accommodations: This is a live-out position while in Manhattan with housing provided while in the Hamptons and when traveling to other locations.

Locals only

Housekeeper
#735 Kind family is in need of an additional housekeeper
Salary Attractive salary DOE
Relocation Not Applicable
Accommodations Live-out position with housing provided in the Hamptons in the summer while on duty
Location Manhattan
Status Open
Job Summary

Job Title: Executive Housekeeper – live-out position

Location: New York / Hamptons (Memorial Day – Labor Day)

Schedule: Typical schedule is Monday through Friday 8:00 a.m. to 4:00 p.m. or 9:00 a.m. to 5:00 p.m. with an occasional schedule from Thursday through Monday with the same hours. Flexibility is essential for entertainment, special projects and travel.

Overview: This is a busy upbeat family of six. They have a long term staff at both locations and are in need of an executive housekeeper to maintain and elevate their high standards in their Manhattan home. There are four full-time housekeepers and one full-time laundress.

Daily Duties:

  • Maintain the high standards of cleanliness in all areas of the residence
  • Responsible for the care of fine art, furniture, carpeting, fabrics and draperies
  • Detailed hands-on housecleaning
  • Maintain organization throughout the home
  • Supervising, training, coaching and assisting the housekeeping team
  • Organize and participate in regular deep cleaning projects
  • Purchase, re-order and maintain housekeeping supplies and inventory
  • Ensure the proper maintenance of all housekeeping and laundry equipment; making arrangements for repair or replacement of any damaged equipment
  • Coordinating /assisting the Household Manager with the operation of the residence, providing excellent service to the family and guests
  • Act as a liaison to Household Manager interfacing and supervising vendors in the home
  • Manage and maintain timelines for scheduling projects when family is not in residence
  • Plan and assist with regular entertaining and social events
  • Run errands and perform household shopping
  • Manage and track online orders and household deliveries
  • Assist nannies with childcare as needed
  • Proper etiquette when answer the phone or door, leaving detailed messages
  • Detailed guest care
  • Pet care

Qualifications and skills required:

  • Able to work legally in the U.S. (Green card or U.S. citizenship)
  • Must be able to pass a thorough background check
  • Solid work history with great references
  • Proficient in English, both orally and written
  • Prior experience working in a formal home
  • Must possess excellent housekeeping and wardrobe skills with a solid knowledge for the care of fine fabrics, furniture and finishes
  • Self-starter/ self motivated with strong time management and organizational skills and detailed follow- through
  • Computer proficiency
  • High school diploma or GED required, Bachelor’s Degree preferred
  • Able to drive with a valid license and clean driving record
  • Execute extreme level of confidentiality
  • Must present oneself in a professional manner or style to appropriately represent the family at all times
  • Understand and execute proper etiquette, upholding it at all times
  • Must be able to work well with others and be an integral part of the team; essential to be hands-on
  • Flexibility is essential

Benefit package

Attractive salary DOE

Full corporate benefit package

Medical and dental coverage immediately following trial for employee and family

Paid sick days, holidays and vacation (3 weeks)

Meals provided when on duty

Warm and supportive work environment

Live-in Accommodations: This is a live-out position while in Manhattan with housing provided while in the Hamptons and when traveling to other locations.

Locals only

Don’t see what you are looking for?

We are always looking for well qualified talent from executive assistants to executive housekeepers nation-wide. Register for representation.