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ID #
Title & description
Location
Status
Personal Assistant for residence
#878 Personal Assistant for Residence with one overnight for principal in bay area
Salary Open to the right person - with full corporate benefits
Relocation Not Applicable
Accommodations This is not a live-in position but you will be required to stay over at residence one night a week
Location San Francisco Bay Area
Status On-hold
Job Summary

Position Description:

Personal Assistant – House/office

CLIENT OBJECTIVE:

To hire a professional Personal Assistant who will provide valuable support and assist the principal with her daily activities at the office and in her home including one overnight a week.

RESIDENCE DESCRIPTION:

Office and home are located in San Francisco

QUALIFICATIONS:

  • Gracious with previous private home experience preferred
  • Extremely discreet and mindful of confidentiality
  • Excellent written and oral communication skills
  • Impeccable time management skills
  • Efficient and accuracy of handling phones and guests
  • Reliable and punctual
  • Quiet and poised, amicable personality
  • Excellent home making skills
  • Proactive and good at multi-tasking
  • Flexible; Ability to work independently and as part of the team
  • Able to gracefully accept constructive criticism
  • Must be able to willingly accommodate needs of the principals
  • Occasional travel to other properties
  • Flexibility of taking vacations when employers are traveling
  • Well groomed with excellent personal hygiene, non-drug user, able to perform the essential functions of the job with or without accommodation.
  • No drinking or smoking on the premises
  • Able to work legally in the United States, with a valid driver’s license and clean driving record; bondable.

RESPONSIBILITIES:

Clothing Management:

  • Maintain closet (keep everything organized and in pristine condition)
  • Ensure clothing has been cleaned and tagged accordingly
  • Coordinate alterations and fittings
  • Work with service providers to determine clothing for social events
  • Unpack & inventory orders as they arrive; process returns as necessary
  • Lay out clothing daily

Packing

  • Work with service providers to create travel line-up
  • Pack necessary items as prescribed
  • Always keep toiletries packed and ready to go
  • Coordinate with office staff regarding last minute details
  • Be on hand before principals leave for the airport to help with last minute requests/packing

Gifts

  • Keep an organized box of cards at the house - cards organized by event/holiday
  • Keep current go to gifts on hand, always some hard cover books
  • Keep wrapped and labeled gifts in the gift closet at the office in case principal decides to give a gift early.
  • Keep a stocked wrapping station at the house, shop for cards as needed, shop for gifts and wrapping supplies

Office Task Coordination and Execution (including but not limited to):

  • Filing
  • Photocopying
  • Email correspondence
  • Ordering of office supplies
  • Shopping for grocery items for the office
  • Calendar updates (MS Outlook)
  • Data entry into database
  • Document prep (MS Word)
  • Answering of doors and phones at the house and office

Inventory Tasks as Designated by Estate Manager

Driving:

  • Drive principals, family, guests and colleagues as needed
  • Assist with refueling as necessary when driving the principal

Miscellaneous:

  • Run errands to the post office, pharmacy, Starbucks, etc., as requested
  • Shop for clothing/toiletries etc., as needed
  • Purchase household supplies as needed/requested by housekeepers
  • Keep mini pharmacy stocked in the laundry room
  • Help with computer issues
  • Receive and inventory FedEx and courier packages
  • Help principal with organizational/filing projects at the house
  • Field administrative requests from office personnel while at the house
  • Assist principal with events if required
  • Track gifts and cards received
  • Keep all office supplies stocked for the house
  • Keep principal's packing supplies up to date and in good order, check items after a visit
  • Check the printer has enough paper daily
  • Keep personal stationary stocked/reorder when needed
  • Keep all stationary drawers in the house stocked, check stamps weekly
  • Answer door/phones at the house
  • Stay overnight as requested

COMPENSATION AND TERMS:

  • Compensation package to be commensurate with experience and qualifications- compensation paid hourly.
  • Benefits are listed in employee handbook.
  • General schedule is a five-day work week, overtime is sometimes required evenings and weekends. Must be flexible with the needs of the employer.

The foregoing job description is not exhaustive or permanent as duties may be changed from time to time. All employees are expected to undertake such additional duties as may from time to time be necessary, appropriate or efficient to achieving the Principals’ goals. All employees are expected to use sound judgment and discretion in carrying out their duties.

Firmwide:135836860.1 050662.1000

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