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ID #
Title & description
Location
Status
Personal Assistant / Office based T-S schedule
#884 Personal Assistant for office with one overnight for principal in bay area
Salary Open to the right person - with full corporate benefits
Relocation Not Applicable
Accommodations This is not a live-in position but you will be required to stay over at residence as requested
Location San Francisco Bay Area
Status On-hold
Job Summary

PERSONAL ASSISTANT - OFFICE BASED CLIENT OBJECTIVE:

To hire a professional Personal Assistant who will provide valuable support and assist the principal with her daily activities at the office and in her home.

RESIDENCE DESCRIPTION:

Office and home are located in San Francisco

QUALIFICATIONS:

  • Gracious with previous private home experience preferred
  • Extremely discreet and mindful of confidentiality
  • Excellent written and oral communication skills
  • Impeccable time management skills
  • Self-starter, take charge, proactive, sees problems and resolves them.
  • Flexible and able to accommodate changes in routine and plans.
  • Excellent computer skills (standard Microsoft Office Suite programs; internet searches/research as needed).
  • Efficient and accuracy of handling phones and guests
  • Reliable and punctual
  • Quiet and poised, amicable personality
  • Proactive and good at multi-tasking
  • Ability to work independently and as part of the team
  • Must be able to willingly accommodate needs of the principal
  • Be able to travel with the employer when necessary
  • Well-groomed with excellent personal hygiene
  • Able to work legally in the United States
  • Valid driver’s license with a clean driving record
  • Excellent knowledge of San Francisco as driving the principal is an important part of this role

Office Task Coordination and Execution (including but not limited to):

  • Support the EA
  • Filing
  • Photocopying
  • Email correspondence
  • Ordering of office supplies
  • Assist with setting up the conference room
  • Shopping for grocery items for the office
  • Calendar updates
  • Data entry into database
  • Document prep (MS Word)
  • Answering of doors and phones at the office and the home

Driving:

  • Drive principals, family, guests and colleagues as needed
  • Assist with refueling as necessary when driving the principal

Miscellaneous:

  • Run errands to the post office, pharmacy, Starbucks, etc., as requested
  • Shop for clothing/toiletries etc., as needed
  • Purchase household supplies as needed/requested by housekeepers
  • Help with computer issues
  • Receive and inventory FedEx and courier packages
  • Help principal with organizational/filing projects at the house and office
  • Field administrative requests from office personnel while at the house
  • Assist principal with events if required
  • Keep all office supplies stocked for the office
  • Keep personal stationary stocked/reorder when needed
  • Keep all stationary drawers stocked
  • Answer door/phones
  • Stay overnight as requested
  • Collect mail daily from the house while principals are traveling; prioritize for forwarding to principal or to be attended to upon return.
  • Enter travel dates and flight info into Master Calendar for principal’s personal shoppers.

Gifts:

  • Act as back-up when Gift Buyer is not working; purchase cards and gifts, and order flowers at principal’s request.

COMPENSATION AND TERMS:

  • Compensation package to be commensurate with experience and qualifications- compensation paid hourly.
  • Benefits – TBD
  • General schedule is a five-day work week; overtime is sometimes required evenings and weekends. Must be flexible with the needs of the employer.
  • Ideally looking for candidate that would be willing to do Tuesday through Saturday. Saturday would be working in the home as required.
  • Willing to do one overnight

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