Title & description
Travelling Personal Assistant
#887 Personal Assistant for Miami based employer
Salary $150,000 DOE
Relocation Not Applicable
Accommodations Not a live-in position
Location Miami, Florida
Travelling Personal Assistant - administrative and hands-on
Full-Time, Must live in Miami, Florida
Looking for a full time administrative and hands-on Personal Assistant to assist a busy HNW individual with his daily life and household needs in Miami. We are looking for someone to make the client’s personal life comfortable, stress-free, positive, and organized. Must thrive on details and relish making your boss’ life flow well. Will manage schedule, make appointments and reservations on his behalf, run errands, and act as a gatekeeper for visiting clients and vendors working at the home.
Must be a true thinker, business professional able to work with others and autonomously. The most vital part of the role other than being highly organized and diligent, is discretion. The ideal candidate will have assisted for a minimum of 5 years in a Personal Assistant role with strong references. Must be flexible, as there are no ‘set hours’ . Travel is required up to 50% per month, both domestically and internationally so must have a valid passport. You will createthe travel plans, travelin advance for set-ups, travelwith principal to assure all needs are met. Knowing where to go, how to get there and taking out all hiccups for the principal! Best person for this job will know how to research and stay up on travel destinations, cools places to go, restaurants the principal might like, activities he might want to participate in, etc. Last minute changes will always happen and this person needs to be calm, collected, unflappable and able to dive in and find alternative ideas and make it happen.
Duties may include, but not limited to: time-management, packing / unpacking for trips, meal planning for meal delivery, shopping, running errands, taking pet (little dog) to vet and grooming appointments, advance evening engagements to ensure table is reserved and restricted diet requests have been met, securing special requests, research, meeting vendors at the house, working with minimum staff, and one to one with Principal. No two days are the same, so must be flexible and good with spontaneity. Assistant will serve as support to the Estate Manager, and other team members.
-Must have excellent written and oral communication skills
-Strong Interpersonal skills and loves to be of service
-Enthusiastic and Energetic personality
-Must be able to handle high pressured situations in an atmosphere of shifting priorities with ease while remaining focused and calm under pressure
-Candidates must have the willingnessand stamina to work long, unpredictable hours and possible weekends and/ or holidays if requested
-Being proactive and ahead of the game is key- anticipating needs, prioritizing, initiating, following up until completion. Enjoys accomplishing tasks
-Must have a professional demeanor and self preservation at all time
-Very tech savvy, proficient in MacOS, iOS, google docs
-Enjoys researching every possible scenario for Principal
-Must be resourceful, self-driven, and a true problem solver delivering solution oriented results
- 150K plus DOE
-Health Insurance and 401K