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ID #
Title & description
Personal Assistant
#919 Personal assistant to support head of family office and family on peninsula
Salary Open
Relocation No
Accommodations Not a live-in position
Status Filled
Job Summary

Position Summary

Perform a wide range of personal support duties to facilitate the efficient operation of the Principal’s professional and personal activities.

Position Description

  • Manage calendar, scheduling, and logistics for dynamic Principal’s professional and personal activities.
  • Manage all travel arrangements for Principal. Work with other Family team members, travel agents, and travel office for Principal and family travel.
  • Maintain Principal’s contact database, adding & updating contact records and other data.
  • Must be able available to respond to requests in a timely manner outside of regular business hours, as needed.
  • Attend immediately to emails forwarded from Principal that require action or follow up.
  • Handle all requests and tasks with the utmost professionalism and attention to detail.
  • Work seamlessly with existing filing systems maintaining continuity.
  • Provide general administrative support to the Family and team including scanning, shredding, mail processing, spreadsheet updates, supply ordering, mailing/shipping.
  • Assist with a range of onsite and offsite events including preparing invitations, tracking RSVPs, assisting with vendor and event communications.
  • Assist with personal errands.
  • Prepare gift bags, giftwrap gifts and deliver/send.
  • Manage extensive photo database, tagging, printing, and sharing photos.
  • Assist with various projects on behalf of the Family and team, as requested.

Knowledge, Skills, Abilities, and Requirements

  • Bachelor’s degree required.
  • 5-7+ years as a Personal Assistant or Executive Assistant to a dynamic Principal.
  • Extremely detail oriented, organized, professional, and reliable.
  • Proactive and forward-thinking.
  • Positive attitude and willingness to assist all team members.
  • Excellent written and verbal communication skills.
  • Must be able to effectively communicate with all levels of personnel and external contacts.
  • Ability to work independently and multi-task within a fast-paced team environment, emphasizing accuracy and timeliness.
  • Diplomatic, tactful and discrete concerning confidential information with unquestionable integrity at all times.
  • High proficiency with Microsoft Office Suite, Google Suite, Mac OS.
  • Experience with Dropbox, Filemaker Pro, Photos.

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