Title & description
#950 Traditional property manager position
Accommodations Not a live-in position
Location Cleveland area of Ohio
Job Title: Property Manager/Facilities/Hospitality position
Location: Cleveland Area of Ohio
Schedule: 5 days a week but flexible for events and family’s needs
Home Environment: Informal/professional
Warm and gracious family with a lifestyle that is growing, and evolving is seeking a professional and experienced property manager to maintain the house(s),auxiliary buildings and grounds.
The main residence is in the Cleveland area on extensive acreage with the main residence of approximately 10,000 sf, with a couple of auxiliary buildings ranging from 2,000 – 4,000 sf. There are other residences in California, Florida and the family is looking at other locations as well. At present, the PM job entails Cleveland area only.
Position Overview: The position is responsible for overseeing the buildings and grounds of the family’s residence. Walking the property daily to assess and review the facilities and mechanical rooms to assure they are in working order. Create and maintain a pro-active maintenance calendar. Troubleshoot all issues and handle what you are able to do, if not, there is a list of vendors to use or you might have to research and suggest a new vendor. Be available for the family as their needs might change for travel, entertainment, guests, etc. Pitch in with the staff to support the family and their needs. Work with the Chief of Staff and communicate your visions and notations for the property. Future projects, repairs, renovations or construction.
Most important, they are looking for a good team member that is polished and relaxed, professional and service oriented with a keen understanding and ability to anticipate the needs of the principals.
·Chief of Staff
·3 part-time housekeepers
·Grounds crew and property manager (open)
·Executive Assistant in corporate office for Mister
·Personal Assistant for Missus
Some duties include:
² Manage home, grounds, mechanical rooms and hospitality/events
² Create reports to update principals and manager on status of property and projects
² Set up and maintain systems in home/grounds to create efficiency
² Work with Chief of Staff and Household Manager to coordinate hospitality needs, guests schedule and extended family visits
² Possible assistance with existing staff in main residence if/when needed for large events and other projects
² Keep track of estate budget
² Keep track of all expenses
² Work with group of established vendors and subcontractors, overseeing and reporting on their projects
² Hiring and selection of new vendors and subcontractors as needed
² Walk property daily checking for light bulb outages, irrigation, vegetation, building, mechanical and other problems that need addressing
² Work with gardeners to assure property is kept up, coiffed and clean for family arrival
² Work with housekeeper to assure house is ready for arrival, clean up after weekend as well
² Sweep walk-ways and keep place pristine after crew has left and before principals arrive
² Handle guest, guest care and needs prior to arrive and assist if required during stay
² Stock home with supplies, keeping stock levels up
² Upkeep of house/grounds and other gathering places on property
² Create inventory lists for all household belongings and functional needs such as batteries and light bulbs, etc.
² Flexibility for changes and growth of estate and the needs of the family
² Knowledge of AV, HVAC, boilers, estate technology, pool mechanics, household mechanical systems and more
² Handy, hands-on approach - repairs
² Computer skills for reports and emailing
² Keep home green and environmentally sound creating new ideas and suggesting other ways of maintaining estate
² Worked in high end homes and or managed boutique hotels, longevity on each job mandatory
² Managed/teamed with multiple staff members
² Self –starter/Self-motivated
² Background in managing extensive estates, highly technical homes and expansive grounds/landscaping
² Background and understanding of irrigation, water features, outdoor facilities, and formal gardens
² College degree is desired but believes that experience is also important
² Experienced in gardening desired but not mandatory
² Execute extreme level of confidentiality
² Quiet with the principal’s desire for privacy foremost and executed at all times
*Will conduct a background check. Clients require clean background check, clean driving record, good credit rating and verifiable references.
·Salary will be dependent on previous experience and employment.
401K – no company match
Lunch provided daily
Vacation, personal days & holidays (Exact amount will need to be discussed. Current holidays for Estate staff are only Thanksgiving Day & Christmas Day. Total of all paid days off will likely be around 17)
Compensation for indoor house shoes 2x/year